A Presentation on Operation of Software for Rationalization of Parts Chief Electoral Officer, Rajasthan 1

Basic Steps 1/2 Prepare a List of Merge, Re-organise and Split Part for a Assembly Constituency in a Format-A. Data Entry of Merge, Re-organise and Split Part in ERO Module at Menu. Printing of checklist (Report-1) for data entry and make the correction in data entry if required. The software will create a Final Mapping (existing part number and NEW PART Number) for all parts of Assembly Constituency. New part number to each existing part number is allocated by the software. The checklist (Report-2) can be printed. 2

Basic Steps 2/2 If required, the software assigned NEW PART number can be changed. Please verify the Repor-2, signed by the competent authority and upload the signed copy. Freeze the Merge, Re-organize and Split Part detail for a Assembly Constituency . Process the Merge, Re-organize and Split for a Assembly Constituency. Print the Checklist (Report-3), Check the part wise Work Completed Status. The status would be “Y” for all part . 3

Action Detail SN Action Description 1 MERGE All the voter from source part number is moved to destination part no. Source Part No. is deleted. 2 REORGANISE Selected voter (Start serial no. to End serial no.) would be shifted to destination part no. and removed from source part no. 3 SPLIT Selected voter (Start serial no. to End serial no.) would be shifted to newly created part number.

Format-A – Data Preparation SN Ac No Action Source Part No. Start Serial No. End Serial No. Destination Part No. 1 SPLIT 3 8 28   2 49 66 REORGANISE 253 270 4 MERGE 15 17 5 21 29 6 38 11 385 46 7 199 809 1296 1361 1373

Login to ERO Module Enter Login and Password in ERO Module 6 6

Main Menu Screen The menu for part rationalizations are: Input : - Data Entry for Merge, Reorganize and Split part deatil Process : - Creation of Mapping, New part number assignment, Checklist and processing

Data Entry for Merging of Part The data entry for merged part from following screen

Data Entry for Re-organizing of Part The data entry for reorganised part from following screen

Data Entry for Split of Part The data entry for split part from following screen

Report-1, Checklist of Data Entry Print the checklist of data entry

Create Mapping, New Part No.,Freeze Screen

Report-2, Checklist of Mapping Created Print the checklist of mapping Created

Manually Assigned the new part number The system generated part number can be changed by used from following screen. The New Part No. can be enter by user. The unique new part number is required to enter. If the original part number is 0, it means it is newly created part number.

Freeze the Data Entry and Mapping After checking and verification of Report-2, the user is required to Freeze the data entry. Once the data entry is freeze, it cannot be changed.

Uploading of Signed Verified Report Once the data entry is freezed, please take the print of checklist and the upload the signed checklist as a PDF file.

Process the part for Merge, Reorganize and Split After Freeze and uploading the pdf file, click on PROCESS button, the voter shifting operation is started. The status would be displayed on the screen. When the Work Complete status is Y againt all part number, then the operation is completed and a message part reorganisation completed successfully is displayed.

Print the Electoral Roll as a Checklist after part Rationalization THANKS