Program Review 2019-20

Calendar Due Dates: 9/28: Committee Reviews Due 10/5:  Program & Area Reviews Due to Dean/Area Manager 10/19:  Final Program and Area Reviews Due 10/26:  Dean & Area Summaries Due

Why these Questions? Our commitment to the college last year was that everyone would be in Year One, during which we would write comprehensive plans. During ensuing two years, the questions should have been shorter and the answers would have described the status of the plan, noting changes where events required. Then, the state government passed a new budget allocation model for community colleges. Consequentially, the College Enrollment Management Committee requested that we add a question that would ask disciplines to analyze our enrollment patterns more deeply. We also included a question that asks you how you think that model will affect your programs and what responses you are considering. The Outcomes and Assessment Committee also asked to include a question, as we are in the third year of the assessment cycle, and need to complete that cycle with its accompanying reports. The goal is to more deeply evaluate our work with students, more deeply connect planning and budgeting, and plan for how we can increase the number of students who complete their educational goals, particularly those farthest from opportunity.

Logging in You go to the Program and Area Review webpage, and click on the “red” words. Click on the box. You will see a list of disciplines and area: scroll down to yours. Use the same username and password as you use to log into your Chabot computer. If you enter the username/password incorrectly 3 times, you’ll be locked out of this application, AND email, curricunet, and any Chabot computer. For this reason, we highly recommend that you stop after 2 unsuccessful attempts, and contact Wing Kam x7618 for further assistance. After successfully logging in, click on the Program Review textbox, then find your discipline on the list, and create a PR. We have the ability for multiple people to work on a Program Review. To accomplish this, the application treats your review as if it were a book in the library. When you open the application (presuming no one else already opened it), you”check-out” the review. While you have it checked out, no one else can WORK on it, but they can REVIEW it. If you can’t open your review (and you have multiple writers created), that means someone else is working on it OR they worked on it and forgot to check it in when they stopped working. So, when if you are in a multiple writer situation, be sure and check-in your review when you stop working, so others can work on it. And, if you can’t work on it, you might check with others to see if someone left the review checked-out. CHECKING IN THE REVIEW IS NOT THE SAME AS LOGGING OUT!!!!

Drop boxes for Resource requests Next week, when you come into the application, the first information you’ll notice is the links to IR data… Na has let me know that the last data will become available next week. When that happens, links to the current data will be posted. We are using Tableau again, which has some great ways of visualizing our data. Please take a moment to pull-down each menu, so that you can see each of the options. Each drop-down menu will open the “spreadsheet,” for a request, and when you are ready to add an item, click the icon. When you finish filling in the form, the information will populate the spreadsheet. This ensures that the formatting of information is uniform across everyone’s entries. Please be attentive to where software should be requested. If what you want costs more than $10K, it’s equipment, not supplies. Hopefully, I will have a one-pager from Business Services with some helpful hints on discerning supplies from materials from equipment POSTED ON MONDAY. (I will note the availability of that one-pager in an email.)

More on Resource requests This year, other than personnel, your “base” is presumed from last year, please only request “augmentation.” For clarity about your “base,” please consult with your dean. If you ask for multiple personnel, for example 3 Student Assistants, you must ask for them individually, as each request requires the classified prioritization material as well as be ranked in terms of its priority. You’re being asked to think not only about next year, 2019-20, but two more years out. We expect prices and needs to change, so we expect change. Remember to only ask for AUGMENTATION.

Drafts and submissions Save… save. The system saves every 10 seconds, but you should save frequently and before you log-off. You can print and share your draft with anyone and everyone. Submit, saves and sends it to the next level. For many, that means a dean or area manager’s review. That person might make recommendation to you and send it back for revisions, or simply accept it and submit it to PRAC. If no review is required, there will be a green button that says submit to PRAC, when you are ready. Click and you’re done. There is also a user’s guide with information about the bits of the application, in case you have a question. In general, this software application uses commonly used symbols in commonly used ways, e.g., pencil = edit, trash can=delete, and + = add a new item.

Additional information http://www.chabotcollege.edu/governance/program-area-review-committee/program-area-review-basics.php Contact Trish Shannon, Jeanne Wilson