Constantia Kloof Primary School AGM and BUDGET PRESENTATION for 2009

Governing Body The finance committee has prepared a budget which was approved by the SGB. The budget has been prepared according to the process defined by the SGB Constitution and Standing Orders. The budget is being presented tonight according to the procedures outlined by the GDE. No questions on the budget have been received by parents. No parents have viewed the detail budget at the School. Questions will be allowed tonight. No debate on any matter will be allowed.

Average of 47 learners/class If we were to decide not to employ any SGB Educators: * 2 x GDE posts would be allocated to The Headmaster, SMT and Phase Tutors to allow them time for admin, thus effectively leaving us with 23 Educators teaching. * The above would imply that PL 1 Educators would have no admin periods! * In order to have smaller Gr 1 & 2 classes we would have to have bigger classes higher up! * The scenario would be as follows: Grade No. of learners in grade No. of classes/ Educators Class sizes 1 160 4 4 x 40 2 3 147 3 x 49 5 1 x 54; 2 x 53 6 146 2 x 48; 1 x 50 7 151 1 x 76; 1 x 75 TOTAL 1084 23 Average of 47 learners/class

No. of learners currently in grade Average of 37 learners/class We propose that the SGB employs 12 SGB Educators and allocate them as follows: 2 x Educators to allow for 6 x SMT members’ admin periods 2 x Educators to allow for 7 x Phase Tutors’ and 22 x PL 1 Educator’s admin periods 1 of each Gr 1 Educator, Gr 2 Educator, Gr 4 Educator, Gr 5 Educator, Gr 6 Educator 1 x Educator dedicated to teaching 1 x Class Music, 1 x Arts & Crafts, 1 x Computer Literacy We will also be employing “Teacher’s assistants in the foundation phase In employing the above Educators, we hope to keep most of our classes to a more manageable level, although still not as we would, ideally, want it (the School will be considered full at 160 learners in all the grades). Grade No. of learners currently in grade No. of classes/ Educators Current class sizes 1 160 4 (5 Groups) 1 x 20; 4 X 35 2 4 ( 5 Groups) 1 x 20; 4 x 35 3 147 4 1 x 36; 3 x 37 4 x 40 5 158 2 x 39; 2 x 40 6 7 153 3 x 38; 1 x 39 TOTALS 1098 30 Average of 37 learners/class

Expenses Operational Educational Extra Mural Maintenance Major expenses occur in 4 categories Operational Employ Bursar and 2 Admin clerks and IT Technician Services such as water, electricity, Telephones, printing newsletters etc Educational The School employs 13 teachers to compliment the staff employed by the GDE. This is to reduce class sizes and offer additional subjects. We also budget for incentive and year end bonuses, as well as a monthly management allowance for phase tutors and SMT for management of SGB employees. Educators received a general increase of 10.5% plus 5% OSD. Allowing for Substitute teachers due to Maternity and Study Leave. Largest portion goes towards learning support material such as duplicating, text books, paper etc. Extra Mural Professional coaches, transport and funding of various activities. For 2008, we are budgeting R128 000.00 for additional sports coaching though Active Education. Maintenance Employ grounds Manager and 8 support staff. Cleaning, Toilet Paper, Maintenance and repairs increases as buildings get older.

2. Extra Curricular Programme Resolutions 1. Academic Programme 2. Extra Curricular Programme 3. To Levy School Fees and associated resolutions as disclosed in the newsletter (Method of payment, payment plan, when fees are due, interest, exemption, discount, additional monetary contributions)

Additional responsibilities for SMT for Managing SGB Staff 4. To Pay Additional Remuneration Requirement from GDE that additional remuneration be declared to parents and agreed upon. Performance Bonuses Operational R8 000 Educational R155 000 Maintenance R9 500 Additional responsibilities for SMT for Managing SGB Staff Educational R250 500

Additional Approvals R10 000 Allocated towards SGB Functions The Governing body has included within the budget an amount of R125 000.00 for Extra Murals. During 2008 we made use of Active Education. 1 coach was employed for 4 days per week. This has made a dramatic improvement in sport and the numbers of learners participating in sport. For 2009, we have budgeted a similar amount. We will be employing an educator and using 1 Active Education coach. R10 000 Allocated towards SGB Functions

Exemption of School fees 1. Full Exemption If the combined annual gross income of the parents is less than 10 times (10 x) the annual school fees per learner, the parent qualifies for full exemption. A parent who is looking after a learner in a foster home, foster care or in a place of safety, qualifies for full exemption. 2. Partial Exemption If the combined annual gross income of the parents is less than 50 times (50 x) but more than 10 times (10 x) the annual school fees per learner, the parent qualifies for partial exemption. 3. No Exemption If the combined annual gross income of the parents is more than 50 times (50 x) the annual school fees per learner, the parent does not qualify for exemption.

2008 Income Statement 12 Months Budget 2008 Actual Sept 2008 % Bud Var   12 Months Budget 2008 Actual Sept 2008 % Bud Var Fees (gross) R 6 732 000 R 5 294 143 -21.4% Early Bird Discounts (3%) R (201 960) R (185 460) -8.2% Subsidies R (336 660) R (310 644) 56% Bad Debts provision + written off R ( 471 240) R ( 379 785) -23.7% Prior Years Fees Received R 253 091  GDE Resource allocation and other R  126 813  R 160 890 Total Other Income (Tuckshop, Fundraising, Interest) R 222 000 R 108 640 -51.1% Total Income R 6 071 013 R 4 940 875 -18.6% Expenses Operational R 1 286 048 R 925 192 -28.1% Education R 3 113 586 R 2 112 738 -32.1% Extra Mural R 428 600 R 236 064 -44.9% Maintenance R 868 718 R 514 910 -40.7% Capital expenses R 190 000 R 231 909 Increases in Reserves (Computer, Medical, Vehicle)  Total expenses R 6 036 952 R 4 020 813  -33.4% Net Income R 34 061 R 920 062

Proposed Budget for 2009 ANNUAL SCHOOL FEES/LEARNER R 6,600 R 7,200 ITEM 2008 2009 Budget % INCR INCOME   GDE – Resource Allocation 126 813 160 890 26.87 Fees 6 732 000 7 380 000 9.63% Early Bird Discount (3%) (201 960) (221 000) Subsidies (3%) (336 600) (369 000) Bad Debts Provision (7%) -462 000 10% Fund Raising Committee & Interest on Funds + T.Shop 222 000 0% TOTAL INCOME 6 071 013 6 655 890 EXPENSES GDE All 14.93% Operational 1 286 048 1 478 000 14% Educational 3 113 586 3 590 794 15.3% Extra Mural 448 600 316 900 -26.06% Maintenance 868 718 908 000 4.52% Fund Raising Committee 100 000 Computer Upgrade / Medical fund / Vehicle Fund 150 000 Capital Expenses 189 999 200 000 11.1% TOTAL EXPENSES 6 036 949 6 643 694 10.05% NET INCOME 34 064 12 196 NUMBER OF LEARNERS 1020 1025 0.49%  Compulsory School Fees ANNUAL SCHOOL FEES/LEARNER R 6,600 R 7,200 9.09%

1. To accept the 2009 budget as proposed Resolutions 1. To accept the 2009 budget as proposed 2. To Pay School Fees of R7 200.00 per learner for 2009

Thank you for your commitment To Constantia Kloof Primary School Questions? Thank you for your commitment To Constantia Kloof Primary School