Lecture 1 Lecturer: awdang aziz MS access 2017-2018

What is Database? The difference between data and information: A database is a collection of data that is stored in a computer system. Databases allow their users to enter, access, and analyze their data quickly and easily. The difference between data and information: Information: information is a fact or facts about a person situation or event. Data: data is an organized collection of information. MS access koya

How a Database Organized? Access holds its information in tables. A table is one of a number of “database objects” that are used in Microsoft Access. Each table in a database should contain data related to a single subject. Two or more tables can be linked. Tables contain records. Each record is made up of fields. MS access

Database administrators Operation operation Database specialists Database Users Database administrators MS access

Open a database application Start >>All Program >> Microsoft office>> Microsoft Office Access 2010. MS access

Access Objects MS access

Tables Tables are the foundation of an Access database. Access stores data in tables. A table is a set of columns and rows. Each column is called a field. Within a table, each field must be given a name and no two fields can have the same name. Each value in a field represents a single category of data. Each row in a table is called a record. The records consist of ‘fields’, contained in the columns, each holding one piece of data about the record. Fields can contain different data types, such as alphabetical, numerical, date/time, yes/no. MS access

Tables MS access

Table Design >> Create and Name a Table To create a table, select the Create tab in the toolbar at the top of the screen. Then click on the Table Design button in the Tables group, which is currently called [Table1]. 1 2 MS access

Table Design >> Create and Name a Table Next, add the fields to the table. In this example, we've added the fields StudentID, FName, LName, etc. MS access

Table Design >> Create and Name a Table Finally, you need to save your table by clicking on the save button in the Quick Access Toolbar. Enter the name of your table and click on the OK button. MS access

Table Design >> Create and Name a Table Now your table should be listed in the left window. In this example, we've created a table called tblStudent. MS access

Switch between view modes in a tables There are four types of view mode Datasheet View This view displays the individual records in a table. Design View This view will display the database fields and the properties for each field, such as data type, size, format and any restrictions on each field. Other two types of view will not be considered in this course. MS access