Geo. Brown. BUS 1040 Project Management - Week 2 1/18/2019 Maintain Equilibrium Geo. Brown. BUS 1040 Project Management - Week 2 Instructor: Fred Pentney

Review last week Instructor’s commitment to class The movie – highlights Project definition Project life cycle, benefits Industry acceptance then embracing it 1/18/2019

Project samples-movie, note and discuss List terms used in the movie Note the five parts of the project in the various projects. Use handout # 1 Note references to the art and science of P.M. Give examples in discussion Note the benefits of project management. Are you sold yet? Will it work for you? 1/18/2019

Project success definition 6 points Need to maintain equilibrium.1,2,3 On time On budget High quality-functionality and performance Satisfy customers Satisfy your management Satisfy the team members. Reference: Verzuh p.17 – 18, 31 Note also need satisfy the customer, stakeholder and the project teams. If any of these are not “happy” with the way the project was run you might not be rehired as a project manager. 1/18/2019

Cases from the text Class discussion: Hospital admitting procedure change 1/18/2019

Project success-characteristics Goals- agreement from Cust., team, & mgt. Plan indicating path and responsibilities (Plan the work, work the plan) 3. Effective communication 4. Scope controlled 5. Management support References: Verzuh Ch. 1- p. 7 1/18/2019

Project selection issues Does project fit our personal or company strategy? Long term or short term? Why are we doing this project? Power, profit, prestige, competition, operating necessary? Relationship with/to other projects – impact? Too big or small or too many? Client’s expectations? Can we meet them? Scope. Cost, timelines, budget, quality? 1/18/2019

Formal selection process cont. Define: Write the some or all specifications for the project Request proposals for the project = R.F.P. Includes your specification and invites input. Plan. Receive the proposals. Compare to your requirements. Use a selection method. Notify successful person/company. Draw up a contract or and a Charter (confirmation). Reference: Verzuh p. 22 1/18/2019

Decision making using a matrix- use hand out provided in class- use next week. Decide on your criteria. Weight them by % of importance Rank or set the range (upper and lower limits) of the for each of the criteria Compare the proposals to your criteria and range and calculate a score Choose the best project proposal Reference: F. Pentney-handout. 1/18/2019

Influences on the project success Type of organization Project manager abilities and personality Other stakeholders ( a stakeholder is any person who can influence the outcome of the project). 1/18/2019

Types of organization Function driven Matrix Project oriented. Program driven-related projects Product oriented 1/18/2019

Project manager- Expert in project management Very knowledgeable in business management Has good technical understanding- but not necessarily expertise of the industry or project. Recruits people who have the expertise. Strong leadership qualities. Good people skills.Verzuh. P. 30 P.M. main functions-defines, plans and controls Note does not Execute the project but manages the entire project cycle Verzuh. P. 15-17 1/18/2019

Stakeholders 5 different roles (can play one or more). Customer-the person/party who pays/uses Sponsor-ultimately responsible/can influence Project Manager-who leads and manages Project team-internal and contractors Functional management 1/18/2019

Questions you could answer List benefits of using P.M., personal and business? Understand the difference between an R.F.P., a proposal, a project and project management Successful projects –what are the common characteristics: 3 science, 3 art. See slide 5 What are the five steps to achieve above success. Could you identify the types of stakeholder? 1/18/2019

Out of class assignments Visit web sites or project management articles in books or magazines., Form temp. groups of 5. Find a project. Be prepared to present to the class. One person per presents a phase of the project. Start making your list of PM terms ready for quizzes and Mid Term tests. 1/18/2019