City of Billings Technology Replacement Plan FY2016 February 17, 2015

PLAN OVERVIEW Mechanism To Replace And Fund City Technology Useful Life of 3 Years Or More Committee Reviews Requests for New/Upgraded Technology with a Value of $5,000 or more. Multiple Year Replacement Schedule Annual standards review for PCs Established Guidelines For Review Consideration (age, standards, cost-benefit analysis, regulatory requirements, best practices, operational needs) Replacement funding is maintained within each department/division budget Provisions For Additional And Upgraded Equipment (Supplemental Budget Requests) Annual Committee Plan Review (Departmental Justifications) FUNDING: Paid out of each Department for their technology replacement. No SINKING fund like the ERP.

COMMITTEE MEMBERS (11 Group representatives) Dwile Weagel (Public Works: Utilities Service Center, Water Plant, Wastewater Plant) Kelly Frank ( Public Works: Admin, Engineering, Streets, Solid Waste) Ronda Vukasin (Planning, Community Dev., Building, Code Enforcement) Cari Martin (Administration, City Clerk, Human Resources) David Watterson (Municipal Court, Info. Technology, Legal) Liz Kampa-Weatherwax (Finance, Parking, Motor Pool, Facilities) Kory Thomson(Parks & Recreation, Cemetery, Community Center) Mark Balter (Police, Animal Shelter, Volunteer Center) Anne Kindness (Fire Stations, Communications Center) Marita Herold (Airport, MET Transit) Kathy Robins (Library)

FY16 TRP PLAN RECOMMENDATIONS Capital: $ 412,700 O & M: $ 355,314 TOTAL: $ 768,014

FY16 TRP Totals by Department Information Technology makes up 90% of the Admin Services portion of the TRP (IT $ 244,400) IT maintains infrastructure hardware and software that supports the entire organization. FY16 contains some larger replacements of equipment that is only replaced every 8 – 10 years Wireless PTP to Airport 3 fire stations & 1 other City Facility $30K Wireless PTP to PW-Belknap Water Plant Public Safety Utilities Service Center $ 22K Anti-virus licensing for entire organization $ 20K New Managed Wi-Fi solution for the entire organization $ 80K Music On Hold & Replacement of 2 Phone System Servers $ 18K IT is FUNDED through charges to City Departments Capital: $ 412,700 O & M: $ 355,314 TOTAL: $ 768,014

FY16 TRP Capital Expenditures FY16 Capital: $ 412,700 Admin Services Capital: Anti-Virus $ 20,000 Wireless PTP Airport $ 30,000 Wireless PTP Belknap $ 22,000 Music On Hold/Phone System Servers $ 18,000 Wireless Lan - Wi-Fi $ 80,000 Storage Expansion $ 15,000 Public Works: Plotter $18,000 Leak Correlator/Permalogue Leak Detector $60,000 Neptune Reading Gun $ 5,600 x 2 Furnace Spectrophotometer $ 62,500 Sartorius Solids Sampler $ 11,000 Color printer $ 7,500

FY16 TRP Replacement (by Technology Class)

FY16 TRP PLAN Past Year Comparison FY2014 - $ 600,000 Public Safety – New World Software Purchase (W/out Total = $ 540,631) FY12 FY13 FY14 FY15 FY16 Capital $ 345,250 $ 309,769 $ 821,111 $ 229,450 $ 412,700 O & M $ 286,085 $ 243,655 $ 319,520 $ 349,297 $ 355,314 Totals $ 631,335 $ 553,424 $ 1,140,631 $ 578,747 $ 768,014

Thank You!