Keys to building effective Property Management solutions in 11i Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Keys to building effective Property Management solutions in 11i Richard Byrom Oracle Applications Consultant UKOUG Financials SIG – 14th September 2004 Prepared by : Richard Byrom - RPC Data

Property Management Processes Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Agenda Property Management Processes The Oracle 11i Property Management Solution Implementation Issues Useful Links Questions and Answers Prepared by : Richard Byrom - RPC Data

Property Management Processes Attract Tenants Property Management Administer Leases Manage Contracts Manage Occupancy Collection Payment Manage Construction New Malls Tenant Improvements Cost Recoveries Analyze

Post Cost Distribution Purchasing, Non Project Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Property Management Solution Lease Tracking Billing Schedule Receivables Post Revenue Invoices Post Cost Distribution Property Management Job Costing (Projects) General Ledger Cost Recovery Employees Time & Expense Depreciation & Asset Post Costs Expense Reports Payment Schedule Commitments Supplier Invoices Post Supplier Expense Capital Costs Purchasing Purchasing, Non Project CIP & Assets Assets EDI outbound Payables Prepared by : Richard Byrom - RPC Data 5 5 7 6 3 7 55 52

Landlord & Tenant Processes Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Landlord & Tenant Processes Strategic Property Decisions Administer Terms & Conditions Allocate/ Recover Costs Utilize Space Prepared by : Richard Byrom - RPC Data

Real Estate Systems Landlords/Tenants Contractors HR Systems Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Real Estate Systems Landlords/Tenants Contractors HR Systems Executives/ Accounting Legal Prepared by : Richard Byrom - RPC Data

Property Manager in 11i Property Assignments Agreements . Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Property Manager in 11i Property Assignments Agreements . Prepared by : Richard Byrom - RPC Data

Asset, Projects, Treasury Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Property Definition CAD integration Land & Buildings Bldg Life Cycle Asset, Projects, Treasury Point 1 You can import/export location and space information from Property Manager to CAD applications Prepared by : Richard Byrom - RPC Data

Tenure is leased, managed, mixed or owned Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Tenure is leased, managed, mixed or owned Prepared by : Richard Byrom - RPC Data

Time dimension: past & future Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Assignments People Tenants Assets Projects Time dimension: past & future Prepared by : Richard Byrom - RPC Data

Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Location type - Prepared by : Richard Byrom - RPC Data

Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Prepared by : Richard Byrom - RPC Data

Agreements Lease abstract Index Rent Variable Rent Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Agreements Lease abstract Options, Dates, Milestones Proration, FASB 13 accounting Integration with Oracle Payables & Oracle Receivables Index Rent Variable Rent Point 1 Third Party - Receivables Direct - Payables Sub Lease – Receivables Point 2 Handles rent increases and can be used to perform increased based on CPI (Consumer Price Index) Point 3 The Variable Rent feature allows landlords to collect rent based on a variety of variable factors, such as sales volumes, weight, and usage. The most common type of variable rent is percentage rent. In this case, landlords can collect a portion of rent based on a percentage of the volume of a tenant’s sales made on the leased premises. Prepared by : Richard Byrom - RPC Data

Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Prepared by : Richard Byrom - RPC Data

Implementation Issues Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Implementation Issues Business Case needs to be established Implementation Timing Data Take-on and Interfaces Lease Agreement Documentation Mix of Receivables/Payables Recoveries interface to GL. Reports Point 3 Also incorporated here should be the coding infrastructure. Prepared by : Richard Byrom - RPC Data

Useful Links http://otn.oracle.com/documentation Download the Oracle Documentation CD’s from 11.5.9 back to version 11 – here you will find the Property Manager User Guide. http://www.solutionbeacon.com/tools _vision.htm Access the Publicly Accessible 11i Vision Instance at this site which contains some examples of how Property Manager should be implemented.

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e-mail : richard@richardbyrom.com Web Sites : Designing an Effective Chart of Accounts Structure Using Oracle Applications 1/18/2019 10:10 AM Speaker Information Name : Richard Byrom e-mail : richard@richardbyrom.com Web Sites : http://www.richardbyrom.com http://www.oracleappsblog.com Please do not hesitate to contact me. Prepared by : Richard Byrom - RPC Data