SESSION 9.2 Observer Database Systems - Debriefing System Sixth Tuna Data Workshop (TDW-6) 23-27 April 2012 SPC, Noumea, New Caledonia

Presentation Outline Debriefing System Components of Debriefing System Integration to other systems System deployment Future development

Debriefing System

What Debriefing System? A system to facilitate the work of observer/debriefer coordinators with regard to observer debriefing Developed base on TUFMAN framework and architecture Used for processing the data collected on EVALUATION form (ALL in-country debriefing data sent back to SPC)

Debriefing System Cont.... Help to improve and measure the quality of data stored in TUBS Help to identify areas of weakness in the debriefing process and its output (provide target training & improvement mechanisms) It has common requirements from regional and national observer debriefing coordination

Components of Debriefing System Debriefing Management - Pre-debriefing planning & scheduling - Processing of debriefing EVALUATION forms - Debriefing budget and payment requests DQ Ratings 10 - correct 0 - incomplete 2 - incomplete_retrieved 0 - error 2 - error_retrieved 4 - x-factor 5 - rgkt 1 - weak 5 - good 8 - very_good 10 - excellent

Staff (Observer & Debriefer) Information - Personal details, qualifications and work experiences Training and Assessment - Details of trainings and assessments completed by observer and debriefer

Vessel Information - Vessel details, history, observer trips, licenses issued & photo

Reporting - Standard reports and Ad hoc reports * Debriefing summary report * Debriefing result (scores) for the observer trip data (EVALUATION form) * Number of debriefs completed by debriefer * List of trip debriefed by fleet/program * Frequency of problems encountered by fleet/program * List of observers with many problems in a given period * Indication of debriefing coverage level for fleet/program * Annual debriefing performance reporting

Does DQ Improve Over Time? (as per slide)

Integration to other Systems Integrate to other systems such as TUBS/TUBSMAN using OBS Trip_ID, VMS using FFA VESSEL_ID Provide more information to data entry officers on problems identify during the debriefing process Easy to import and export data to other systems

System Deployment Internal network deployment - Client-server network environment - Peer-to-peer network Stand-alone computer - The application and database are running on the same computer without connection to the network Front-end application - MS Access VBA Back-end database - MS SQL Server RDBMS

Future development “At-sea debriefing of observer data to provide near real-time quality data access” Cloud environment - Database is hosted in the Cloud environment - Application can be access via Internet Portable devices - The application and database are running on portable devices such as Android devices and iPad.