Data Pipeline Town Hall December 10th, 2015 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us
Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2
Important Reminder Lists are generated from IdM groups LEAs are responsible for maintaining the groups Please be sure to update accounts for changes including no longer at your LEA, change of email, names, adding phone numbers. Thank you 3
Importance of Data Privacy 1/18/2019 Importance of Data Privacy Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII). Name, address, personal identifier Other indirect identifiers (e.g., date or place of birth) Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4
How to Share Data Check local policies for restrictions Use secure-file transfer protocols Call CDE with questions about how to transmit PII securely Do not send PII over e-mail or fax Do not use PII in trainings Do not share PII with unauthorized individuals Do not share passwords For more information http://www.cde.state.co.us/dataprivacyandsecurity 5
Today’s Agenda Vendor Update Open Collections in Data Pipeline Special Education December Count Student End of Year Human Resources Non-Public Directory Course Codes SBD/PreCoded Id Weekly Maintenance Feedback 6
Introductions 7
1/18/2019 Vendor Update I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.
Colorado PowerSchool Users 6th Annual PS User’s Conference Date: Thu, Jan 21 and Fri, Jan 22, 2016 Time: 8:00 AM – 4:00 PM each day Location: Cherry Creek School District, Centennial, CO Cost: Early Bird Rate – One day: $150 per person, Two days: $175 person Rate increases December 15th. Regular registration rate – One day: $200 per person, Two days: $225 per person. *Groups of 3 or more enter the discount code PSGROUP at checkout for $25 off per person. Registration: Deadline: January 15, 2016 To Register: Coloradoleague.org>Calendar>Jan 21 tbouwmeester@coloradoleague.org
Open Collections in Data Pipeline 10
Open Data Pipeline Collections Year Round Directory Continue to send in Non-Public student counts. Reminder after the election of Thursday, November 3rd to update your School Board Membership if there were any changes. RITS EDIS Periodic Finance (February 28th 2016) 11
Open Data Pipeline Collections Snapshots Special Education December Count Human Resources Student End of Year (Sign off sheets due TODAY) 12
Special Education December Count 13
Create A Snapshot December 8th Deadline 100 % 14
On the horizon Continue working on getting all records included and error free at the interchange. Now is a really good time to catch us with questions. Special Education December Count “Huddle” – please plan to join Tuesday, December 15th from 11-12. Waiting on adobe information and will provide call and login on Monday (Invite List: DEC SPE and STF roles) 15
Tips/Updates Grant Code 8600 – Head Start – will open for special education – give us a couple of days to update internally. DC221 – looks at all provider fields to ensure if you reported staff on the student side there is a staff record in staff files. All Staff should be reported Pipeline Error Reports – Now available Uploading files – be sure file is not open and you have no spaces in the file name. DC191-205 are working and are there to help you with your caseload matches. 16
Contact information Kristi Gleason (303) 866-4620 gleason_k@cde.state.co.us Lindsey Heitman (303) 866-5759 heitman_l@cde.state.co.us Orla Bolger (303) 866-6896 bolger_o@cde.state.co.us EMAILS Include District # and Administrative Unit # Phone Number in your email Subject of the email (This information helps us so much upfront – thank you!) Communication to the field will be provided on an as needed basis to keep folks up to date on bugs and other matters! 17
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 18
Student End of Year 19
Wrapping Up Today is the deadline for EOY Signoff Sheets. Please perform a final review of reports and email or fax your signature verification page to me Please contact me anderson_d@cde.state.co.us or 303-866-6970 as soon as possible if you still have errors Fax: 303-866-6888 If you sent in a signature form prior to your final submission of data, please resubmit a signature sheet as soon as possible Emails were sent out this morning to districts who have not submitted their signoff 20
Thank You! Final Reports will be released publically on January 21st
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. Contact information 22
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 23
Human Resources Snapshot 24
Schedule Reminder “You may delay, but time will not.” ~ Benjamin Franklin Expectations to have completed by December 8th Staff Profile uploaded into pipeline Staff Assignment file uploaded into pipeline All districts created at least one Human Resources Snapshot Next deadlines: interchange files error free by Monday, January 11th AND Snapshot error free by Wednesday, January 13th 25
Frequently Asked Questions (1) File Upload issues: Be sure there are no blank fields other than the End Date. The End Date field can be left blank, all else must have a value reported. Be sure file layout was updated- there were changes from 2014-15 If continuously having issues, please contact me and I can send you method to securely send me your file for review Teacher Quality 6 – Student Growth was not used in the 14-15 evaluation system as it was optional, how can it be reported for teachers/SSPs? Use code 05 (added for this purpose): Not rated in prior year for reason other than being new 26
Frequently Asked Questions (2) A teacher is getting the warning/error stating they do not hold an active license, but they do? If the license was issued/renewed since November 4th 2015, our system is not yet up-to-date with this information. Working on getting this resolved as quickly as possible. If the license was an alternative license, please re-create the snapshot as those are now being reviewed in the system as valid (as of Dec 9th) A teacher is getting a warning/error regarding their HQ status? Please read the fill error/warning message fully as it states in each what is required and needed to correct those errors/warnings 27
Frequently Asked Questions (3) The number of classes taught- how do I report this for elementary teachers? Please refer to the definition provided in the Staff Assignment file Example C: An elementary teacher who has one class with the same students all week (Monday through Friday) should have 01 in Number of Classes Taught in Subject. Example D: An elementary music teacher that has three classes with different students on Mondays and Wednesdays and has two classes with different students on Tuesdays and Thursdays should have 05 in Number of Classes Taught in Subject. 28
Additional Questions? Please contact me at severson_a@cde.state.co.us and I will be glad to assist Documentation, training, step-by-step guidance are all beneficial to review for help as well- these can be found at: http://www.cde.state.co.us/datapipeline/snap_hr 29
Non-Public Directory 30
Non-Public School Directory Please send me the completed forms at: Dennis St. Hilaire st.hilaire_d@cde.state.co.us Or Fax 303-866-6888 Phone 303-866-6840 31
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 32
Statewide Standard Course Codes 33
Statewide Standard Course Codes Please make sure you are replicating/uploading course codes for the 2015-2016 school year Course code mappings are required for Teacher Student Data Link collection All courses must be mapped and loaded by February 2016. More information http://www.cde.state.co.us/datapipeline/standardcodesprojectdetails 34
Replicate Course Codes Log into the system: https://cdeapps.cde.state.co.us/index.html 35
Replicate Course Codes Use single sign on and password 36
Replicate Course Codes Common login issues Incorrect email or password Do not have access to the SSCC system LAM must assign the appropriate SSCC role 37
Replicate Course Codes Statewide Standard Course Code Dashboard Notice district and school year 2015-2016 – zero courses uploaded 38
Replicate Course Codes Click Upload Courses in top menu options Make sure school year 2015-2016 is selected 39
Replicate Course Codes Click Upload Courses in top menu options Make sure school year 2015-2016 is selected 40
Replicate Course Codes Upload Courses screen Notice second option is Replicate Previous Year Courses (make sure 2015 to 2016) 41
Replicate Course Codes Click on the Replicate Previous Year Courses Make sure want to take 2015 courses and replicate them to 2016 school year 42
Replicate Course Codes Check number of courses to publish (168 in this example) Click the Publish button 43
Replicate Course Codes Confirm the Published Courses Click the Finish button 44
Replicate Course Codes Review the Dashboard Uploaded courses should show the number of published courses 45
More information Statewide Standard Course Codes Website http://www.cde.state.co.us/datapipeline/standardcodesprojectdetails Replication steps documentation http://www.cde.state.co.us/datapipeline/201415howtoreplicatecoursecodes Questions? Kevin Smith Smith_k@cde.state.co.us 303-866-6723 46
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 47
SBD/Pre-coded Id 48
Pre-ID/SBD Information CMAS (includes PARCC) CMAS (includes PARCC) pre-ID pull Friday, December 18th, 2015 Upload your student demographic and student school association data using tag of None (untagged) Pre-Id validation reports will be available under the CMAS SBD folder Please make sure to run these before the pull date to confirm the data Student test window is 4/11/16 – 4/29/16. SBD for CMAS will be in late June/early July, 2016 SBD process will be similar to what was used in summer, 2015 Please update student information in vendor system
SBD Information ACCESS for ELLs SBD for ACCESS for ELLs week of March 14th, 2016 SBD process will be similar to what was used in spring, 2015 Please maintain student information in vendor system This will help reduce changes required during SBD process
Pre-ID/SBD Information Dynamic Learning Maps (DLM) Dynamic Learning Maps (DLM) Overview Alternate assessment in English Language Arts and Math for students with significant cognitive disabilities This is a very small set of students in grades 3-11 (approximately 5,500 statewide) Student test window is the same as PARCC ELA/Math DLM Test preparation No Pre-ID pull. KITE is open Please update student information in the KITE system. DLM SBD will be in May, 2016 We anticipate that the SBD process will be similar to what was used in spring, 2015, however, we are reviewing that process to see what improvements can be made. Please note DLM will replace the previous 11th grade alternate assessment for 2015-16 (there will not be a separate collection for the 11th grade alternate)
Pre-ID/SBD Information 11th Grade College Entrance Exam and New 10th Grade Exam CO will not be giving PARCC ELA/Math in 10th grade this year. HB 15-1323 requires a new exam for students in 10th grade. This exam must be aligned to both Colorado Academic Standards and the 11th grade college entrance exam. 11th Grade College Entrance Exam Colorado ACT has been used since 2001. Contract expired this summer. New legislation (HB 15-1323) requires a procurement process every five years for both the 10th grade exam and the 11th grade college entrance exam. CDE will know more about test dates and the data processes once the RFP process has been completed and a new contract awarded.
Contact Information Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Sarah Underwood underwood_s@cde.state.co.us or Jasmine Carey carey_j@cde.state.co.us You can also call the general phone number for the Assessment Unit at 303-866-6929 and Margo will direct you to the person who can best answer your question.
SBD Pilot districts Changes for 2015-16 Any districts interested in piloting ACCESS extract to update vendor system? CDE would like to work with a handful of districts to see if we can help extract information from the student interchange and use it to update the ACCESS vendor system. Assuming this is helpful, will try similar approach with other vendors Limited development resources at this time Please contact me if you are interested Kevin Smith Smith_k@cde.state.co.us 303-866-6723 54
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 55
Data Pipeline Users Group 1/18/2019 Data Pipeline Users Group 56
Data Pipeline Users Group Meeting today December 10th from 2:00 – 3:00 Agenda Review of last meeting Gifted and Talented changes Bullying update Issues and Concerns Next meeting January 14th 2:00 – 3:00 57
1/18/2019 Weekly Maintenance 58
Tuesday weekly maintenance Just a reminder CDE does weekly maintenance on Tuesdays between 5:00 PM and 10:00 PM. Typically 15 to 30 minute outages Need weekly maintenance – Correct defects Implement requested changes Please minimize use during this time. 59
1/18/2019 Feedback 60
How can CDE help? Concerns and feedback How can CDE help? Do you have a system change you would like? Defect CDE needs to correct? System wide change? Please contact me: Kevin Smith Smith_k@cde.state.co.us 303-866-6723
Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 62
Thanks for joining us today! Next Town Hall: Thursday, December 17th, 2015 9 a.m.-10 a.m. 63