Division of Sponsored Research Welcome to the Research Administration Training Series “Understanding and Implementing the Awards Process” Session Division of Sponsored Research

WHAT IS THE AWARDS OFFICE We are the “conduit” between the agency, the researcher and the various offices with whom you interact

AUTHORIZED SIGNATURES Thomas E. Walsh, PhD, Director of Research and Compliance Brian Prindle, Associate Director of Research Brandi Boniface, Assistant Director of Research And of course, Winfred M. Phillips, Vice President of Research

STAFF OF AWARD ADMINISTRATION 392-5991 Vera (Dee Dee)Teel vd2t@ufl.edu Rosita Chen chenros@ufl.edu Dawn Stewart stewadl@ufl.edu Ginger Wilson vwilson@ufl.edu Elaine Parker elainep@ufl.edu Debbie Thigpen dthigpen@ufl.edu Joyce Jackson jaj@ufl.edu Lonnie Barton lcbarton@ufl.edu

Do you have a Funding Document?? Grant Award Contract Letter of Award Written communication of some sort (This is the catchall)

How do they come?? FAX SNAIL MAIL ELECTRONIC MAIL COURIER/HANDCARRY THIRD PARTY PI/Contracts and Grants/Department

What do we look for on the Funding Document? PI Budget Dates On campus vs. Off campus IRB and/or IACUC Who What (you can spend) When Where How

What does Awards need?? DSR-1 Budget Conflict of Interest Appropriate IACUC Appropriate IRB Subaward information

POINT A TO POINT B (AWARD TO BUDGET) Comes to Award Administration Reviewed for distribution(Dee Dee) Data based on Mail log Paperwork matched with appropriate documentation NOA is processed (or other appropriate action) Signed by Dee Dee or appropriate signatory authority Merged into Sponsored Research master database Transmitted to C and G Or other entity

WITH OTHER INSTITUTIONS OR AGENCIES AND IN THE BUDGET SUBAWARDS WITH OTHER INSTITUTIONS OR AGENCIES AND IN THE BUDGET

WITHIN THE UNIVERSITY AND IN THE BUDGET OF THE PROPOSAL SUBPROJECTS WITHIN THE UNIVERSITY AND IN THE BUDGET OF THE PROPOSAL

TEMPORARIES WILL SET UP FOR 3 MONTHS WILL SET UP FOR 25% OF $$$ WILL NEED “GUARANTEE” OF AUTHORIZED OFFICIAL OF ACCOUNT “THE DEPT/CHAIR/DEAN GUARANTEES THE $$ EXPENDED SHOULD THE ?????NOT BE RECEIVED”

NO COST EXTENSIONS IRB IACUC FDP (federal demonstration partnership) APPROVED BY AGENCY 2ND EXTENSION AFTER FDP

REPORTS PLEASE JUST DO THEM!

Never hesitate to call and ask Never hesitate to call and ask!! My theory: A forewarned and informed PI and department is a happy PI and department!!!