Capitol Area CouncilBoy Scouts of America

624-B Tonight Travel Information Schedule Uniform Packing Financial Paperwork Registration Youth Protection Contact Information Duty Roster Duffle Bags & Maps 2008 Trek Final Meeting 5/14/2008 2

624-B Austin to Philmont: Departure Date: Monday, June 23, 6:00 am Meet 5:00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar) FULL Class-A Uniform Busses Depart at 6:00 am REGARDLESS! Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall Dinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall) Arrive at the Philmont Welcome Center ~9:30 pm (MDT) Overnight in Tent City or trail tents Philmont to Austin: Return Date: Sunday, July 6, ~10:45 pm Packlines at Welcome Center at 5:00 am check out of tent city FULL Class-A Uniform Dining hall for continental breakfast at 5:45 am Depart Philmont ~6:30 am (MDT) Lunch in Amarillo, TX – gatti's Pizza Dinner in Abilene – McMurry University, Mabee Dining Hall Arrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00 pm Travel Information Pack lines on store side Bealls Whole Earth Provision Co. Central Market Cavender Boots Westgate Mall Whole Earth Provision Co. Parking Lot ~5:30 6: Trek Final Meeting 5/14/ Bus 1 Bus 2 Bus 3 Bus 4

624-B 2008 Trek Final Meeting 5/14/ Facts of Contingent Bus Life VCRs Air conditioners Window shades Cargo doors Engine problems It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat). Everyone drinks/eats more snacks on way to Philmont than the way home! Bathrooms fill up!! Bus drivers take breaks we dont! Bussesbreak!

624-B Bus Assignments Bus Leaders Bus Leaders meet to purchase drinks & snacks. May Trek Final Meeting 5/14/2008 5

624-B General Information Bring books, CD-players, radios, Gameboys, iPods, etc. (with earphones) for bus trips & base camp. Bus Leaders will bring snacks & coolers with drinks (water) & snacks no personal food. Bus Leaders will bring movies for bus VCRs (use good judgment in selecting). Everything must be in duffle bags & backpacks. Will leave your stuff (in your duffle bags) in lockers at Philmont while on trail. Can leave valuables in envelopes in locked vault in Registration (cash, credit cards, key to locker, etc.) 2008 Trek Final Meeting 5/14/2008 6

624-B Uniform Wear Class-A Uniform while traveling & for base camp activities (meals, chapel services, campfires). Can remove uniform shirt & wear crew tee shirt while bus is moving Class-A when off bus. Applies to all participants youth and adults. Class-A Uniform: Boy Scout: Tan uniform shirt Scout belt Scout long pants -or- Scout Shorts with Scout socks Will leave in duffle bag in locker while on trail. Venturing Crew: Green uniform shirt Crews official pant (long or short) Crews official socks (with shorts) Crews official belt 2008 Trek Final Meeting 5/14/2008 7

624-B Trek Schedule: Day 1 Camping HQ/Tent City (6/24) Financial Check-in Medical Re-check Equipment shakedown* Museum tours (optional) Day 2 Depart CHQ/1 st Day on trail (6/25) Day 3 2 nd Day on trail, first full day (6/26) Day 4 3 rd Day on trail, Ranger Departs am (6/27) …… (hike between camps, participate in programs) Day 11 Last Full Day on trail (7/4) Day 12 Return to Camping HQ/Tent City (7/5) Return equipment SHOWERS! Souvenirs Day 13 Travel Philmont to Austin (7/6) Day 0 Travel Austin to Philmont – CHQTent City and/or trail tents (Monday, 6/2/3) Meet Your Ranger * may do morning of Day 2 Logistics (bring overall & V.V. map) Services (food, equipment) Crew Photo* Opening Campfire Ranger Training: Hiking techniques Campsite setup Cooking Water purification Navigation … Arrival Day 2008 Trek Final Meeting 5/14/ Financial check-out Trip to Cimarron Closing Campfire

624-B Financial Policies/Information All crews are fully paid! Thank You! We are within budget! Participants need personal money for: Snacks at Camping Headquarters (before/after). Souvenirs at Tooth of Time Trading Post. Campers spend an average of $100 at Philmonts trading posts. If major items such as jackets are desired, more money will be needed. Backcountry (~$20, small bills): Shotgun shooting additional shots Fishing license $1.50 (youth), $9-$40 (adult) Snacks (healthy) Fuel Trip to Cimarron any meals there $12.00 $20.00 Root Beer in the Cantinas!!! 2008 Trek Final Meeting 5/14/2008 9

624-B Paperwork Status (5/15/2008) 2008 Trek Final Meeting 5/14/

624-B Outstanding Paperwork Paperwork was due April 15. Now to May 21: Drop off at Sids After May 21: UPS to:Mail to: Sid Covington, Idlewild Sid Covington, LOGISTICS 21 Covington Rd 47 Caballo Rd Eagle Nest, NM Cimarron, NM Paperwork MUST be complete or your crew cant go Trek Final Meeting 5/14/

624-B Paperwork Checklist for Crews 2008 Trek Final Meeting 5/14/ You keep the originals! I want copies only. Take your paperwork to Philmont with you in your Crew Advisor Binder. You keep the originals! I want copies only. Take your paperwork to Philmont with you in your Crew Advisor Binder.

624-B Crew Advisor Responsibility: Checking to be sure All participants are registered members of the Boy Scouts of America. All adults (18 or older) with Boy Scout troop based crews and All adults (21 or older) with Venturing Crew based crews must be: Registered as adult leaders Current (3 years) in Youth Protection 2008 Trek Final Meeting 5/14/ This is your responsibility, nobody will ask to see the cards. Youth Protection can be taken on-line via Council website. This is your responsibility, nobody will ask to see the cards. Youth Protection can be taken on-line via Council website.

624-B Contact Information Parent/Family Information Letter Each advisor make copies for participant families Discusses Uniform while traveling/base camp Includes telephone numbers for emergencies Complete Travel information Information about money, packing, and manners Phone numbers: Sid Covington: Cell: (512) Eagle Nest, New Mexico: (575) Philmont: (575) Logistics Philmont Switchboard: (575) Trek Final Meeting 5/14/ This information is on the Contingent website and in your Crew Advisor binder.

624-B Duty Roster: Prepare duty roster before leaving for Philmont. Make copies for all participants (laminate). Website has tool (Excel) & Philmont version. Crew Decisions: All participants share work equally? Tentmates Skill level Crew Leader? Adults? 2008 Trek Final Meeting 5/14/

624-B Duffle Bags/Council Strips 2008 Trek Final Meeting 5/14/ Duffle Bags (count your bags tonight): Have a few bags for sale, $25.00 each Patches: Have CSPs for sale Have Contingent patches for sale Bring backpack & duffle bag ONLY! Dont bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail. Bring two padlocks per crew for lockers (not really necessary). CSPs: $5.00 each for participants $30.00 each for others Logo patches: $5.00 each for participants $10.00 each for others CSPs: $5.00 each for participants $30.00 each for others Logo patches: $5.00 each for participants $10.00 each for others

624-B Maps one topo map set per person Advisors: bring the Overall (& Valle Vidal) map with you to Day 1 logistics check-in! Sister Crews 2008 Trek Final Meeting 5/14/ Only need to take two or three sets of maps on the trail with you!

624-B Questions? 2008 Trek Final Meeting 5/14/ Philmont! Here we come! It will be 5:00 in the morning before you know it!