The Club Vision Facilitation Process

© International Vision Facilitation Committee 2 2 R.I. Theme R.I. President-elect John Kenny

© International Vision Facilitation Committee 3 Ask yourself these questions How many of your members are actively involved in your club? What input do all members have into your yearly program? What will you club look like 5 years from now? How many people outside of your club know of your plans?

© International Vision Facilitation Committee 4 Vision What you see for tomorrow …. Where we are going … our desired destination … A description of what an organisation would like to achieve in the mid to long term future …. A descriptor of what we will become … NOT of the strategies to be used …. A Vision Statement is a quick summary of that direction, usually in the future tense …

© International Vision Facilitation Committee 5 5 Rotary International Club Visioning Involve past, current, and incoming club leaders Have an unbiased facilitator or group of facilitators run Club Visioning Align club goals with those of District and the RI Strategic Plan Draft a vision statement describing your club in the future Prioritize club goals by participant consensus Identify annual goals that support the top three-year goals

© International Vision Facilitation Committee 6 Club Vision Facilitation Not an official program of R.I. A multi-District program currently promoted by R.I. as best practice Adopted by 65+ Rotary Districts across USA & Canada Introduced to Australia-NZ at RI Institute Nov 2008 Have Trained 120 Rotarian facilitators to take program to Clubs in Australia and New Zealand Facilitators now in 21 of 23 Australian Rotary Districts and 6 of 6 N.Z. Districts

© International Vision Facilitation Committee 7 7 Why Is A Plan Needed? Tradition of annual cycles breaks continuity, consistency, and consensus Clubs end up re-inventing the wheel instead of moving forward …..or worse….

© International Vision Facilitation Committee 8 8 Failing to Plan = Planning to Fail

© International Vision Facilitation Committee Our plans miscarry because they have no aim. When a man does not know what harbour he is making for, no wind is the right wind. Our plans miscarry because they have no aim. When a man does not know what harbour he is making for, no wind is the right wind.--Seneca Focus

© International Vision Facilitation Committee 10 90% of 250 clubs which completed the process in 10+ Districts shared two common results. The Club encountered membership growth in the first year. Clubs initiated at least one other significant service project or endeavour.

TAKE YOUR CLUB TO THE NEXT LEVEL Implement the Club Leadership Plan Develop a long-range plan Simplify the committee structure Involve all club members

© International Vision Facilitation Committee 12 Effective clubs are able to Sustain and Increase Membership Implement Successful Service Projects Support The Rotary Foundation Develop Leaders Beyond the Club Level Four Avenues of Service Club Leadership Plan Start with the End in mind….

© International Vision Facilitation Committee 13 Continuity of Leadership, Vision & Process … Where Do We Want to be?

© International Vision Facilitation Committee 14 Consistency in Programming How Will We Get There?

© International Vision Facilitation Committee 15 Consensus Solidarity and Unanimity In Purpose and Action

© International Vision Facilitation Committee 16 The Process A 4 hour event Led by a trained team of experienced Rotarians A representative body of Club Rotarians (or all members in a small club) All members ideas are of equal value

© International Vision Facilitation Committee 17 Writing Exercise Presenting the Concept Caloundra Pacific R.C. 52 Members Multi-District Training Shaftesbury Nov 08

© International Vision Facilitation Committee 18 Writing Exercise Envision the Club as you want it to be in 5 years time Write your ideas down in 30 minutes Ideas are extracted by a facilitator Placed on wall charts for dot point voting

© International Vision Facilitation Committee 19 Extraction - Scribing Multi District Training Shaftesbury Nov 08

© International Vision Facilitation Committee 20 Dot Voting Caloundra Pacific R.C. 52 Members 7 Feb 2009 Round 1 – Blue Dots Round 2 – Red Dots Norwood S.A. Training 4 April 2009

© International Vision Facilitation Committee 21 Summary of Charts Discussing Observations Caloundra Pacific R.C. 52 Members Qld MultiDistrict Training Shaftesbury Nov 08

© International Vision Facilitation Committee 22 The Action Plan The Call To Action… Qld MultiDistrict Training Shaftesbury Nov 08

© International Vision Facilitation Committee Implementing The Plan: Next Steps to Action 1. Club Vision 2. Translate to Long Range Goals 3. Annual (Short Term) Goals 4. Engage every member in the Passion of the VisionClub Assemblies Ongoing Training 5. Build in Succession Leadership 6. Review and update the Plan on regular basis

D-9830Vision Facilitation Team PP Gillian Whitehouse District Vision Chair President Andrew Baker District Vision Coordinator President Chris Love District Vision Facilitator

© International Vision Facilitation Committee Governors-elect Training Seminar | 25 Sylvia Byers Western Australia Rob Wylie Qld., Northern NSW, N.T., P.N.G., S.I. (Australian Coordinator) Ross Murray New Zealand & Pacific Islands Noel Trevaskis Sydney, Southern NSW, ACT Philip Archer Victoria & Tasmania Euan Miller South Australia Insert Australia-NZ Vision Team

© International Vision Facilitation Committee 26 How can you help? Promote to your Clubs Invite a Team Member to give an introductory presentation at a Club AGs can assist as Mentors for follow up after a facilitation and ongoing assistance

© International Vision Facilitation Committee 27 The future is not someplace we are going to, but one we are creating. The paths to it are not found, but made, and the making of those paths change both the maker and the destination. (John Scharr)

© International Vision Facilitation Committee 28 Rotary is not an organization for retrospection. It is rather one whose worth and purpose lie in future activity rather than past performance. - Paul Harris, Founder of Rotary International

© International Vision Facilitation Committee 29 I encourage all of you to take this program back to your clubs and book and information session this year. Thank You