The role of the Business Register in a formal administrative register co-operation Anders Haglund Statistics Norway

Today’s presentation Project on establishment of a central register for economic entities in Norway State of the art Reflections of advantages and disadvantages The Surveillance System in our BR

Project on establishment of a central register for economic entities in Norway Project launched by the Ministry of Finance Establish the Central Coordination Register of Legal Entities (CCRLE) One common register for all economic entities Single identifier and public sharing of register information Simplify the administrative burden for the Businesses Establish a new authority for this task

Statistic Norway’s role in the project Wanted to play a central role Adjustment in the Statistical Act Task of merging all units into the CCRLE Managed to include local units in the register Our BR is one of seven associated registers

Associated Registers to the CCRLE Brønnøysund Register Centre Register of Business Enterprises CCRLE Norwegian Labour and Welfare Organization Register of Employers Lottery Inspection Register of Foundations Directory of taxes Statistics Norway Central Register of Establishments and Enterprises (CRE) Corporate Taxation Data Register VAT register

SINGLE IDENTIFIER State of the art Associated registers Legal units Local units CCRLE, BRC 940.000 530.000 Reg. of Business Ent., BRC 440.000 VAT register, DoT 380.000 Corp. Tax. Data reg., DoT 240.000 Reg. of foundations, Lottery insp. 8.000 Reg. of Employers, LWO 150.000 200.000 CRE, SN 940.000 530.000 SINGLE IDENTIFIER

State of the art Our BR is a true reflection of the administrative Base Register SN responsible for updating Local units, Governmental sector and Nace & Sector codes on all units Common case handler system for updating units on-line All changes in the CCRLE update our BR every night

Co-operation in practise Actions affect associated registers directly Direct actions on different register units New regulations that affect register behaviour Governmental bodies do not co-operate – people do! Co-operation Forum Case Handler Forum

Co-operation in practise! We are going in a direction where SN are doing less activity coding on individual units and more macro on the quality of activity codes.

Co-operation progress over time Adjustment of the sharing of work SN as the driving force Formal responsibility vs efficiency Tactical reasons Handling bi-products based upon the CCRLE Different electronic reporting systems Common electronic portal for data to the Governmental sector

Advantages and disadvantages for SN Main advantages All units has a common id in different registers Daily updates on all units Access to data collected by other authorities via common id Rapid growth in electronic reporting give us administrative data in electronic form An increased influence on decisions affecting the CCRLE

Advantages and disadvantages for SN Main disadvantages SN can’t update specific characteristics on legal units directly Local units are assigned for nearly all legal units before they prove to be economically active SN has to perform administrative tasks on the expense of pure statistical ones Electronic reporting demands a common id and as a provider of official id numbers SN is contacted by reporting units not recognized as legal units

The Surveillance system How to use administrative registers for maintenance of the statistical units? Source Variable Frequency Time lag Reg of employers Employees Month 1,5 month VAT payments Turnover Bimonthly 2-6 months Company accounts Running income Year 1 year Income tax reg Agriculture reg Prod subsidy 6 months VAT register Reg in VAT Week 1 week

The Surveillance system The systems run every time we receive a new source Allocate a code of activity and source for the legal unit Active Has been active Has never been active Unknown The statistical units are followed-up by a determined set of rules

The Surveillance system Typical register progress during a Year Growing over-coverage downsized in December