Monthly Calendar Conversion Project UFS Open Forum Calls August 2017

Monthly Calendar - AUGUST UFS Key Dates AUG 11 Eight day week AUG 12 MCC GO LIVE AUG 31 PD 12 CLOSE SEPT 1 PD 1 WEEK 1 1 One-time – 8 day week Friday financial cut off ACTION REQUIRED (Thursday CCs) UFS updates installed in all UFS versions All segments aligned with Friday financial cut off Last day of PD 12 Inventory one-day window Stub week 8/26 – 8/31 First time BD+1 close deadline Month end transmission deadline 11:45 pm Stub week 9/1 First week of PD 1

UFS Updates Installed August 12 All versions aligned with Friday financial cut off and use monthly fiscal calendar Transfers Change TJE Date label to Activity Date Apply date validation logic “Activity Date can’t be outside of current w/e date” WOR Will reflect up to six weeks of cumulative reporting Stub weeks will be included OSI Wage accounts removed (no longer required for entry) Schools maintenance screen –wage accrual amounts removed BD+2 (noon) deadline for transmission UIPS Invoice approval date = “SAP Posting Date” UIPS Not Posted Report will reflect “SAP Posting Date,” replaces SAP W/E Date Exception: BD+1 and BD+2 Invoice date = SAP Posting Date

UFS Accounts Payable – New SAP Monthly Calendar Logic AP Invoices will post to SAP using Saturday – Friday financial cut off week via the following methods: Electronic Invoice approval date = SAP posting date An electronic invoice approved Saturday – Friday will post to that Friday w/e date in SAP Example: Invoices approved 9/9 – 9/15 will post to w/e 9/15 UFS impact - (unchanged) loads to UFS according to SAP week: Posted report for future week if UFS is in previous week.  If UFS is in future week invoice will post to UIPS Not Posted report. Manual UFS transmission date = SAP posting date Transmission up to 4:00 pm, ET.  If transmitted after 4:00 the invoice will post to SAP the following day Example: Invoices transmitted at 5:00 pm ET on Friday 9/15 will reflect on UFS reports for 9/15 but will post to 9/22 in SAP and E=Vision reports. UFS impact – (unchanged) loads to UFS when entered UFS w/e date: Posts to UIPS report: Matches SAP week (S–F) UIPS Posted = current week Previous week is still open UIPS Posted = future week UFS w/e date = future week UIPS Not Posted report

UFS Accounts Payable – New SAP Month-end Calendar Logic First day of each month through noon (ET) on BD+2 (2nd business day) – Month-end exceptions are in place to align AP invoices to the proper financial month via the following methods: Electronic Month-end (1st calendar day of the new month through noon (ET) on BD+2) SAP reviews the invoice date to determine the SAP posting date. An invoice date in the month being closed will post to that month end date in SAP An invoice date in the next month will post to the approval date Example: Invoices approved Sat, 9/30 – Tues 10/3 (noon, ET) will post to w/e 9/30 IF the invoice is less or equal to month-end date Manual Month-end (1st calendar day of the new month through noon (ET) on BD+2) The UFS system week ending date = SAP posting date (vs. transmission date) Transmission will post in both SAP and UFS according to the UFS w/e date at the time of transmission Example: Invoice transmitted on 10/1 – 10/3 noon ET (BD+2) UFS w/e date: Posts to UFS & SAP UFS w/e date is 9/29 will post to 9/29 UFS w/e date is 9/30 will post to 9/30 UFS w/e date is 10/6 will post to 10/6

Deadline Changes

UFS / MCC Open Forum Call Schedule UFS Call to Action: Transmit in UFS as soon as possible “Think Daily!” Continue to learn and look ahead to see how monthly calendars will impact week ending dates and transmission due dates Review the Monthly Calendar Conversion tab on the UFS launch site for calendar views and resource links Join us for MCC Open Forum calls during the last week of August. Register for one of the calls below to hear a summary of impact changes from both UFS and MCC teams, and submit your questions   UFS / MCC Open Forum Call Schedule Day Date Time WebEx Tuesday August 29 2:00 EDT Register for WebEx Wednesday August 30 Thursday August 31 Friday September 1 UfsAdministrator.Noram@sodexo.com UFS Help Desk 1 888 667 9111, option 1, option 2, option 1

UFS Communication and Resources Click to access MCC Tab Close Calendar - Fiscal Year 2017  ♦  Close Calendar - Fiscal Year 2018  ♦ Electronic AP Invoice Matrix ♦ MCC Resources & Support: August 2017 Important Dates Calendar September 2017 Important Dates Calendar October 2017 Important Dates Calendar Monthly Calendar Conversion: FAQs Visit the Monthly Calendar Conversion (MCC) page on Sodexo Net Send your questions to the Transversal Finance Communications Mailbox