TIME MANAGEMENT

The act or process of exercising conscious control over the amount of time spent on specific activities, especially to increase efficiency or productivity.

Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals. This set encompasses a wide scope of activities, and these include planning, allocating, setting goals, delegation, analysis of time spent, monitoring, organizing, scheduling, and prioritizing.

Initially, time management referred to just business or work activities, but eventually the term broadened to include personal activities as well. A time management system is a designed combination of processes, tools, techniques, and methods. Usually time management is a necessity in any project development as it determines the project completion time and scope.

IDENTIFY PRIORITY TASKS Prioritize means you are sacrificing one task to get another task complete. You may need to eliminate, delay or reschedule one task for a while. The aim is to use of your time effectively.

Time management Matrix

Time management Matrix Time management matrix tells you about urgency in life. It enables you to classify your tasks based on its contribution to your life achievement. It shows you which task that you should focus to do each day.

QUADRANT I – IMPORTANT & URGENT (EMERGENCY AND DEADLINE) This is the task that needs a quick action. Usually this task has a deadline and an immediate demand to fulfill. Quandrant 1 is Your top priority Examples complaint from your customers problem solving appointment with your business partner.

QUADRANT II – IMPORTANT BUT NOT URGENT (preparation and prevention) These tasks are about development and opportunities. Learning and maintenance belong to this quadrant.

Quandrant 11 benefits The benefit of these tasks will not come directly, but the effect will put you away from stress and frustration. People in this quadrant have a vision. They have a clear goal that they need to achieve and set a sequence of actions to make it happen.

The priority of our task should lay in Quadrant II activities (i The priority of our task should lay in Quadrant II activities (i.e the important but not urgent). This quadrant represents the activities that are based on prevention, preparation and maintenance. It helps you to deal with problems encountered in the future.

Quadrant III – Urgent but unimportant (interruption) These tasks seem to be important for you but actually it is not. It is trivial - just waste of time. Any phone call, e-mail, or your friend dropping by.

Quadrant IV – Unimportant and not urgent (wasting of time) Fun filled activities and hobbies fall under this quadrant. It does not give you any improvement to your life directly. Games, chat with your colleagues, surfing on the net.

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