Joint Finance Committee/ Council May 21, 2018 Department of Libraries and Information Services FY 2019 Recommended Budget Joint Finance Committee/ Council May 21, 2018

Department of Libraries and Information Services Expense History By Fund Expenses (rounded) FY 2017 Actual FY 2018 Revised FY 2019 Recommended Library Services Fund $12,829,000 $14,529,000 $14,232,000 Library Equip Repl-Glendale 27,000 Library Equip Repl-Shared 155,000 180,000 205,000 Total $13,011,000 $14,709,000 $14,437,000

Department of Libraries and Information Services Expense History By Division or Major Budget Area Expenses (rounded) FY 2017 Actual FY 2018 Revised FY 2019 Recommended Library Administration $595,000 $638,000 $703,000 Library Projects & Grants 1,501,000 1,869,000 1,489,000 Public Services 5,822,000 6,320,000 6,434,000 Support Services 5,093,000 5,882,000 5,811,000 Total $13,011,000 $14,709,000 $14,437,000 FTEs 107.95 104.56 103.56

Department of Libraries and Information Services Expense History By Category Expenses (rounded) FY 2017 Actual FY 2018 Revised FY 2019 Recommended Personnel $8,172,000 $8,922,000 $9,156,000 Services & Supplies $2,142,000 $3,034,000 $2,517,000 IS Charges $2,697,000 $2,753,000 $2,764,000 Total $13,011,000 $14,709,000 $14,437,000

Department of Libraries and Information Services FY 2018 Accomplishments Replaced all public computers at ten library sites with new PCs, enhancing customer experience Pasadena Public Library was awarded nine grants, including major STEAM grant Partnered with Public Health Department to provide a care navigator to address the needs of patrons impacted by homelessness and mental health issues Launched Office of the Young Child Worked with Library Foundation to complete weather-proofing project at Central Library

Department of Libraries and Information Services Significant Changes From FY 2018 Budget Increase of 2.5% to Personnel budget Proposed Reductions: Reduce library material budget by $240,000 Reduce 1.00 FTE vacant Library Technician position resulting in less service desk staffing Reduce $150,000 in contract services resulting in fewer maintenance and improvement projects at Central and branches (flooring, painting, etc.) Reduce youth programming contract services Reduce training budget

Department of Libraries and Information Services FY 2019 Key Issues and Strategies Key Issues Develop a fiscal strategy to address budget shortfall Strategies Evaluate organizational structure Pursue outside funding opportunities Evaluate library hours of operation Maximize use of library trust funds Review and assess all library programs

Department of Libraries and Information Services FY 2019 Key Issues and Strategies Key Issues Develop an infrastructure improvement program for all library facilities Strategies Work with Public Works Department to assess library facilities and continued maintenance Evaluate and improve high traffic areas Partner with Library Foundation on improvements to Central Library Partner with Library Associates groups on branch improvements

Department of Libraries and Information Services FY 2019 Key Issues and Strategies Key Issues Be responsive to safety and security issues Strategies Be proactive with safety and security issues Collaborate with police department on issues Train security and staff on handling difficult situations Identify cost effective safety and security measures

Department of Libraries and Information Services FY 2019 Key Issues and Strategies Key Issues Maintain high quality programs, services, and initiatives that meet the needs of our community Strategies Offer wide variety of community programs for all ages and stages Strengthen partnerships with other departments and local service providers to enhance library programs In partnership with Public Health Department, continue work of the Office of the Young Child Continue Care Navigator program Evaluate programs, services, and initiatives on an ongoing basis