In PeopleSoft

Currently, incomplete contracts are handled through submission of paperwork, an agreement between the instructor and student. CMS (Chancellors Office) has delivered optional functionality for campuses to automate this process thru the CSU Class and Grade Rosters (for faculty) and in Student Self Service View My Grades.

1) Contract must be created and signed by the student OR 2) Contract must be created but the students signature not required OR 3) Grade roster approval is OK without the existence of a contract or student signature (this route is recommended for our first term)

Incomplete Reasons

Once a student has agreed to the terms of the contract, the contract can no longer be updated.

Reasons previously defined in Decision number two. Current default is 1 year. Must be end of term to process incompletes during grade processing. Current practice -- default grade is F or NC.

Once the student accepts the conditions of the contract, the contract can be viewed through View My Grades whether or not a grade has already been assigned.

The incomplete contract is available to add, update and view through the grade roster. Once the student has signed the contract, the contract will only be available to view. If an instructor adds an I grade, the Incomplete Contract column will appear dynamically once the first I grade has been entered. Decision point number one: If contracts were required to be created prior to grade roster approval, instructors will receive a message asking them to add an incomplete contract. If we required student signatures prior to grade rosters being set to approved and an instructor tries to set a roster to approved without the contract being both created by the instructor and signed by the student, the instructor will receive a message indicating the contract must be approved by the student before grade roster can be approved.

Available for spring 2011 April/May – available thru Faculty Center and Student Center