Event / Production Schedule The schedule should include every aspect of each event or production. Examples include production meetings, load-in, cue-to-cue, rehearsals, performances, set-up and breakdown. The schedule can be refined and discussed during throughout your coordination of the event into the day of activities

Event / Production Schedule Event / Production Schedules are a schedule of important special event details, usually in a chronological timeline format. It is a way to organize your and those who assist in producing the special event day of the special activity. You can also use it to communicate when the set-up of specialty areas such as locker rooms or dressing rooms should take place; show when to pick up checks for all those to be paid at the show. Think of it as a written plan of when and where aspects of your event should happen throughout the day. If you have a contract rider and / or had a event advance for your special event, the information from these areas will also contribute greatly to your event. Small special events that do not include complex support needs may only involve the event’s scheduler / Operations Manager, the Event Coordinator & possibly the caterer if the special event involves food Pre–Event Meeting: Larger special events that include heightened security & other complex event details will hold a pre- event meeting, bringing together the major stakeholders of the special event. These meetings are usually held no less than 45 minutes prior to the doors open / event begins time advertised Participants in the pre-event meeting shall be briefed on: Event & space policies that are in effect Assigned duties of staff & volunteers Review evacuation & emergency protocols Conduct a venue walk-through to assess pre-existing area damage & inspect lavatory and closet areas

Contact Us With Questions Student Centers Leadership Team Charles Amerson Director of Student Centers Gengras Student Union, Room 205 Phone: 860.768.4413 amerson@hartford.edu Fallon Roberson-Roby Business and Scheduling Services Administrator Gengras Student Union, Room 205 Phone: 860.768.4757 scasched@hartford.edu Matthew Matarese Coordinator Gengras Student Union, Room 205 Phone: 860.768.4283 matarese@hartford.edu Marissa Theriault Coordinator Gengras Student Union, Room 205 Phone: 860.768.4283 theriault@hartford.edu