Overview of e-Procurement Project Presentation at the Municipal Council of Port Louis on 24 February 2014 by P. Goburdhun

Procurement Process Open Advertised Bidding Process Contract awarded to Nextenders Pvt. Ltd in consortium with Sify Technologies Ltd Contract Duration: = 90 (7 ½ yrs) Effective date for start of Contract 17 January 2014 Contract Amount (lump sum) : a) Project Implementation Cost -- USD 1, 455,804 b)For recurrent cost (5 yrs) -- USD 1, 535,305 USD 2, 991,109 Procurement is on the basis of Design, Installation, Testing and Commissioning – System hosted at GOC. Resources for Project Management from PPO, CIB, CISD, ITS, GOC & NT

Project Scope E-Process to cover the whole cycle of a procurement in compliance with PPA Pre-bid process Preparation and Approval of Procurement Requests; Tender Document Creation, Approval and Publishing; Attending queries from and issuance of Addendum to Bidders, On-line pre-bid conference etc.. On-Line Bid submission and Opening Bid Evaluation, Award of Contract, Challenge and Appeal

Project Scope (continued) Other features Item Master Creation and Management Registration of Suppliers, Annual Procurement Plan Management of contracts Online Payment Management Information System Rates contract Framework Agreements (section 29A of PPA) Reverse Auction

Project Execution Plan Month 6: (Phase 1 –Stage 1) Pilot Implementation- Live up to on-line bid opening Month 12: (Phase 1 – Stage 2) Rolling on to all public bodies up to on-line bidding Month 18: (Phase 2 and 3) Live for the complete procurement cycle Implementation of framework Agreement, Reverse Auction, Contract Management etc..

Implementation in Phases Bid Opening at pilot ministries Rolling on to other public bodies Procurement up to Contract Award Reverse Auction & Framework etc..