Overview of Election Process: Elections 101

Slides:



Advertisements
Similar presentations
Candidate and Political Committee Information Apache County Election Services 75 W Cleveland Street-P.O. Box 428 St. Johns, AZ
Advertisements

Candidate and Political Committee Instructions Navajo County Election Services 100 E. Carter – P.O. Box 668 Holbrook, AZ (928) or (800)
Elections New Clerk’s Workshop November 2013 By: Nicole Thuotte - OPI.
INITIATIVES, REFERENDA AND RECALLS This PowerPoint Covers:
IDAHO INITIATIVE AND REFERENDUM INSTRUCTIONS Step 1. Get Certificate of Review. Step 2. File the Petition (In Part). Step 3. Prepare and Circulate Finalized.
ANRC AACD Arkansas Conservation Districts Training Program Power Point 6 Appointments and Election of Directors.
Post-Election Procedures 26 th Annual Election Law Seminar For Cities, Schools, and Other Political Subdivisions.
Preparing for Elections.  Political parties provide lists to county by May 15 th  County will forward to cities  Cities may appoint judges from lists.
Getting Ready: 2013 General City Election. What is Election Consolidation? For decades, City Clerks conducted their City’s elections independently from.
RECALL ELECTIONS July 17, 2014 Δ. Agenda Background Packet Required Signatures – Percentages Receipt of Petitions County Verification Challenge Notification.
2010 ELECTION CALENDAR HIGHLIGHTS Purpose of Presentation Provide run through of some critical dates in the election calendar Discuss function and role.
Cities & Large Towns Downtown Evansville. CITY AND “LARGE TOWN” ELECTIONS: OVERVIEW MUNICIPAL ELECTION LAWS BROKEN DOWN INTO TWO MAJOR CATEGORIES:  Cities.
Cities & Large Towns South Bend Paoli Dale Simmons Co-General Counsel Indiana Election Division.
Preparing for Elections.  Contact polling locations  Confirm availability – no later than May 13 th  Review polling place accessibility  Notify affected.
Mary Mosiman Deputy of Elections Iowa Secretary of State’s Office (515) CITY ELECTIONS 2012.
OVERVIEW OF ELECTION PROCESS Presented by Cathy Connolly.
2011 Municipal Elections Training. Lt. Governor’s Duties  Chief Election officer for the State of Utah General supervisory authority over all elections.
Absentee Voting (AB) June 26 th - August 10 th September 18 th – November 2 nd.
INITIATIVES & REFERENDUMS 2015 Elections Training  Agenda Background: What is an Initiative/Referendum used for? First things first: PAC’s & Serial Numbers.
Post-Election Duties.  Secure site for each jurisdiction  Files organized by election  Absentee results  Write-in ballot images  Abstract of results.
Charter Review Recommendations - 1 Presentation Title Subtitle (optional) Date Vancouver City Council Workshop/Public Hearing Staff, Title Charter Review.
OFFICE OF THE CITY CLERK OCTOBER 20, 2014 ITEM NO. 21 CALLING OF THE MARCH 10, 2015 CITY AND PUSD CONSOLIDATED PRIMARY NOMINATING ELECTION AND THE APRIL.
Election Resources Introduction to IED The election division is a bi-partisan agency that: Certifies candidates and election results for candidates that.
Election Consolidation Calendar.  The County Clerk shall provide the county political subdivisions with a taxing district election survey in mid-October.
2012 Election Calendar Traveling through a Year Full of Election Fun!
Getting Ready: 2009 General City Elections. Understanding the Basics of City Elections.
County Canvassing Board Training 2010 Sheryl Moss Certification and Training Manager Office of the Secretary of State (360)
Maine Municipal Association School Reorganization The Municipal Clerk’s Responsibilities October 4, 2007.
City Elections Dawn Williams Director of Elections Iowa Secretary of State’s Office July, 2015.
SCHOOL ELECTIONS The “Nuts and Bolts”. THE BASICS  School Trustee Elections are held the First Tuesday in May each year.  Trustees are elected to a.
A Small Town Election 2011 Election Administrator’s Conference Reproduced with permission of Jessica Nunemaker littleindiana.com.
Preparing for Elections. Election Judge Lists  Political parties provide lists to county by May 15 th  County will forward to cities  Cities may appoint.
Special District Elections. District Supervisor Elections Elected on a general ballot on a nonpartisan basis. Supervisor elections for all districts (except.
OFFICE OF THE CITY CLERK OCTOBER 24, 2016 CALLING OF THE MARCH 7, 2017 CITY AND PUSD CONSOLIDATED PRIMARY NOMINATING ELECTION AND THE APRIL 18, 2017.
LOCAL BALLOT VACANCIES
OFFICE OF THE CITY CLERK AUGUST 24, 2017 REQUEST FOR DIRECTION REGARDING POTENTIAL AMENDMENTS TO THE CITY CHARTER THAT MAY BE NECESSARY TO COMPLY WITH.
Elections – Dispensing with Primaries
Overview of Election Process
Expenditure Limitation/Home Rule Option
Election Packets 101: Be careful what you ask for
OFFICE OF THE CITY CLERK JULY 24, 2017 UPDATE REGARDING THE CALIFORNIA VOTER PARTICIPATION RIGHTS ACT (CVPRA) AND THE STATE ATTORNEY GENERAL’S.
Conducting Council Elections
Texas Secretary of State Elections Division
Election Contracts, Joint Election Agreements & Leases For Equipment
Texas Secretary of State Elections Division
Overview of Election Process
Primaries A meeting of the enrolled members of a political party held during consecutive hours at which such members or electors may, without assembling.
Election Contracts, Joint Election Agreements & Leases For Equipment
Texas Secretary of State Elections Division
Canvassing, Reporting and Preserving Results
OFFICE OF THE CITY CLERK FEBRUARY 15, 2018 ADOPTION OF RESOLUTIONS CALLING FOR A SPECIAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF PASADENA AND THE.
Texas Secretary of State Elections Division
Vacancies and Vacancy-Filling Procedures
Texas Secretary of State Elections Division
Preparing Your Ballots
OFFICE OF THE CITY CLERK OCTOBER 24, 2016 CALLING OF THE MARCH 7, 2017 CITY AND PUSD CONSOLIDATED PRIMARY NOMINATING ELECTION AND THE APRIL 18, 2017.
Precincts and Polling Places
RUNOFF ELECTION vs SECOND ELECTION to Resolve a TIE
Five-Year Financial Forecast
Local Election Act (LEA) Training
Vacancies and Filing Procedures
Timeline & Key Dates Relative to the 2018 General Elections
Post Election Procedures
Vacancies and Vacancy-Filling Procedures
Texas Secretary of State Elections Division
Vacancies and Filing Procedures
to Receiving Board Training
Texas Secretary of State Elections Division
Effective Budgeting in County Government
Elections Deadlines to Know
Presentation transcript:

Overview of Election Process: Elections 101 July 25, 2018 Presented by Scottsdale City Clerk Carolyn Jagger, MMC

Topics covered include: Election Tips Types of Elections Candidate and Committee Packets Receipt of Candidate Petitions and Related Documents Election Calendar Election Canvass Calculating Petition Signature Requirements Resources

Election Tips: Your Attorney is Your Best Friend Don’t Shop For Advice Deadlines – What do they really mean? Bond Elections have Different Deadlines and Requirements – consult with a Bond Attorney (your new BFF), while keeping your attorney in the loop Receipt and document Don’t rely on what you did last time – double check the League Manual and State Statutes and touch base with your attorney every time you have an election

Things to Consider Type of Election Work Closely with your Attorney Some elections may only be held at certain times of the year (based on statutes, city code, or charter) Once you know the election type and when it is to be held Determine if it is to be conducted at a polling place or by mail Meet with County (other items may be on the ballot) Prepare Calendar Work Closely with your Attorney

Types of Elections Candidates – Primary/General Initiative/Referendum Recall Bond (General Obligation, Revenue, Street and Highway Improvement) Sales Tax Charter Franchise Direct Election of Mayor Town to City Spending Limit Capital Projects Accumulation Fund Primary Property Tax Levy Established

Preparing Candidate and Committee Packets Clerk must have ready for distribution: Nomination paper/affidavit of qualification/campaign finance laws statement Nomination petitions Financial disclosure forms Campaign Finance Report form with filing dates Statement of Organization for Political Committee Recommended deadline for having packets ready is 90 – 120 days before the filing deadline. Depending upon your municipality’s circumstances, you my need to have prepared candidate packets available earlier.

Candidate Packet

Candidate Handbook

Filing Receipt – Candidate Petitions

Application Receipt – Initiative

Initial Temporary Receipt – Initiative

Election Calendar (Fall 2018 - Candidate): January 15, 2018: 4th Qtr/Annual 2017 campaign finance reports due (Jan or Oct – Dec 31, 2017) March 30, 2018: Contract with county for election services (suggested 150 days before Primary) April 16, 2018: 1st Qtr 2018 campaign finance reports due (Jan 1 – Mar 31, 2018)

Election Calendar (continued): April 30, 2018: First day to accept candidate filings Petitions Supplemental filings? Nomination Paper Financial Disclosure Statement May 18, 2018: Publish Call of Election (Optional - suggested 100 days prior to primary election) 05/11/18 and 05/18/18 for weekly paper 05/14/18 – 05/18/18 for daily paper

Election Calendar (continued): May 30, 2018: Candidate Filing Deadline Petitions Nomination Paper Financial Disclosure Statement Permanent early voter list notice (ARS 16-544) June 29, 2018: Last day to contract with county for election services to obtain County registration list Prepare ballot proofs (suggested)

Election Calendar (continued): July 13, 2018: Mail proof of Primary sample ballot to candidates (suggest sending via email and requiring confirming response) July 16, 2018: 2nd Qtr 2018 campaign finance report due (Apr 1 – June 30, 2018) July 19, 2018: Nomination papers due from write-in candidates Written notification to county of write-in candidate name(s) Send ballot corrections to printer (40 days prior - suggested)

Election Calendar (continued): July 27, 2018: Post notice sample ballots available - 30 days prior to election Begin Chain of Custody Report (ARS 16-621) July 30, 2018: County voter registration closes (Primary) August 1, 2018: Begin distribution of early ballots

Election Calendar (continued): August 17, 2018: Publish city or town financial statement Appoint and send letters to election boards. Last day for voters to apply for early mail ballot. August 20, 2018: Pre-primary election campaign finance report due (July 1 – Aug 11, 2018) August 24, 2018: Last day for on-site early voting August 28, 2018 - Primary Election Day

Election Calendar (continued): Eye of the storm – primary is over, now what??? Take a deep breath Calculate who was elected at primary - separate calculation for mayor if directly elected Existing ordinances Charter cities Districts Written notification to county providing the names of the candidates who are advancing to General/Runoff Election

Election Calendar (continued): 7 candidates are running for 3 council seats and their vote totals are as follows: John Smith      100 Mary Johnson    90 Jane Doe         70 Fred Jackson        65 Jerry Springer       55 Sally Hancock      50 Terry Mansfield 10 Qualified write-in      5 Total Legal Votes Cast 445 To determine a majority to be elected at the primary, divide 445 by the number of seats to be filled (3). The resulting number (148.3) is divided by two (74.15) and rounded up to the next whole number (75). As a result, John Smith and Mary Johnson would be declared elected, and Jane Doe and Fred Jackson would move to the General Election ballot to determine the winner by a majority vote. If more candidates than there are offices to be filled received 75 votes or more, the top three vote getters would be declared the winners. If none of the candidates receive a majority of votes cast, the top two vote getters equal to the number of vacant seats advance to the General Election (Smith, Johnson, Doe, Jackson, Springer, and Hancock – Mansfield would be out).

Election Calendar (continued): September 17, 2018: Council meets to Canvass Primary Election Resolution in English and Spanish The number of ballots cast in each city or town precinct The titles of the offices voted for and the name of each person voted for to fill the offices Numbers and brief title of each proposed charter amendment and each initiated or referred measure Summary of the number of votes cast in each precinct for each candidate or measure Precinct group detail of the number of rejected ballots Issue Certificates of Nomination and/or Election Optional: Record with County and Publish in Newspaper

Election Calendar (continued): September 21, 2018: Mail proof of sample ballot to candidates (suggest sending via email and requiring confirming response) September 27, 2018: Nomination papers from write-in candidates due October 5, 2018: Post notice sample ballots available 30 days prior to election October 9, 2018: County voter registration closes (General) October 10, 2018: Begin distribution of early ballots

Election Calendar (continued): October 15, 2018: 3rd Qtr campaign finance report due (Aug 12 – Sept 30, 2018) October 26, 2018: Appoint and send letters to election boards Last day for voters to apply for early mail ballot October 29, 2018: Pre-general campaign finance reports due (Oct 1 – Oct 20, 2018)

Election Calendar (continued): November 6, 2018 - General Election Day November 26, 2018: Last day for Council to canvass General Election (may be different if held in conjunction with a bond election) What if the results are not ready??? Issue Certificates of Election January 15, 2019: 4th Qtr 2018 campaign finance reports due (Oct 21 – Dec 31, 2018)

After the Election Transition new Councilmembers Provide Copy of Open Meeting Law Oath of Office Calculate the signature requirements in advance of next election cycle for: Candidate Elections Initiative, Referendum, and Recall Elections Prepare Initiative, Referendum, and Recall Packets Take a break – you deserve it!

Calculating Nomination Petition signature requirement For Cities With Directly Elected Mayor For Mayor and Council elected at large At least 5% and not more than 10% of the total votes cast in the City for MAYOR in the last preceding election For Council district elections At least 5% and not more than 10% of the total votes cast in the District for MAYOR in the last preceding election Add the votes cast for the candidates for the office of mayor including qualified write-ins at the last election and calculate percentage. If mayor was not elected at last preceding election, use last calculation – don’t forget to consult with your attorney.

Calculating Nomination Petition signature requirement (Continued) For Cities Without a Directly Elected Mayor At least 5% and not more than 10% of vote cast in the City for the COUNCILMEMBER receiving the highest vote at the last preceding election. For Towns At least 5% and not more than 10% of vote cast in the Town for the COUNCILMEMBER receiving the highest vote at the last preceding election.

Calculation of signatures for initiative, referendum and recall petitions Initiatives and Referendums Total number of VALID BALLOTS CAST at the last city or town election where a mayor or at large councilmember was elected: For initiatives, 15%; for referendum, 10% State law allows local ordinance to use something other than valid ballots as the basis for the calculation (initiatives only).

Calculation of signatures for initiative, referendum and recall petitions (Cont’d) For Mayor or District Councilmember Add actual votes cast for all candidates including qualified write-ins for the office at the last general election and multiply by 25%. For at large Councilmember Add actual votes cast for all council candidates including qualified write-ins at the last general election. Divide by the number of offices filled at that election and multiply the result by 25%. * Recall petitions may not be circulated against an officer until the officer has served six months of his or her first term, AZ Constitution, Article VIII, Pt 1, Sec.5.

Signature Calculation

Resources Your Attorney League of Arizona Cities and Towns City Code and/or City Charter League of Arizona Cities and Towns Elections Manual Calendar – Based on Type of Election Constitution of the State of Arizona State Law A.R.S. Title 16 – Elections and Electors A.R.S. Title 19 – Initiative, Referendum and Recall https://www.azleg.gov/arstitle Secretary of State’s – Campaign Finance Handbook Secretary of State’s Initiative and Referendum Handbook Secretary of State’s Elections Procedures Manual Secretary of State’s Financial Disclosure Guide