ICAO Technical Co-operation Bureau Field Procurement Section presented by: Patrick F. Molinari Technical Officer

Objective The overall objective of ICAOs Procurement activities, is to ensure that procurement of equipment, supplies and services are effected in the best interests of the Organization and/or Assisted States. Procurement Activities support the projects initiated and administered by the Technical Co-operation program in assisting Member States to implement ICAO Standards and Recommended Practices (SARPs). All Procurement Activities are regulated by the ICAO Procurement Code.

Why Acquire Through Procurement Section ? Compliance with ICAO Standards Assured Compliance with ICAO Standards Assured Possibility to Purchase Under Tax Free Conditions Possibility to Purchase Under Tax Free Conditions Insight on Technological Advances Insight on Technological Advances Best Market Prices (Competitive Tender) Best Market Prices (Competitive Tender) Optimum Warranty Conditions Optimum Warranty Conditions Clear and Short Delivery Times Clear and Short Delivery Times Full Transparency Full Transparency Full Contract Management and Supervision Full Contract Management and Supervision Field Through Dedicated Experts Field Through Dedicated Experts

Procurement Section Functions Technical Support Unit Stringent Registration / Evaluation of Potential Suppliers Stringent Registration / Evaluation of Potential Suppliers Development of Technical Specifications Development of Technical Specifications Budgetary Estimates Budgetary Estimates Technical Negotiations Technical Negotiations Factory and Site Acceptance Factory and Site Acceptance Field Support Field Support Procurement Unit Procurement of Goods/Services Contract Preparation Tendering Contract Administration/ Project Management Financial Management Liaise with Field Operations / Field Staff Liaise with States and CAA

Typical Areas of Implementation Goods Aviation Security Aviation Security Satellite Networks Satellite Networks Navigational Aids Navigational Aids Fire Fighting Vehicles Fire Fighting Vehicles ATC Centers & Radar ATC Centers & Radar Comm. (VHF, HF, VCCS) Comm. (VHF, HF, VCCS) Aircraft Aircraft Airfield Lighting Airfield Lighting Services Airport Planning Civil Works Design Feasibility Studies Airspace Planning

Implementation ATC Radars DEPV – Brazil 10 Terminal Approach PSR/Mode-S SSR U.A.E.A.C. – Colombia 4 PSR/SSR

Implementation ATC Centers DAC – Ecuador Guayaquil ATC Center U.A.E.A.C. – Colombia Bogota ATC Center

Control Tower Structures

Navigational Aids

Aircraft & Flight Calibration

Assistance and Operation 1. Establish Requirements 2. Tendering Process 3. Evaluation and Contract Negotiations 4. Project Management 5. Continuing Support

1.Establish Requirements Assign Dedicated Technical Experts Assign Dedicated Technical Experts Effect Site Survey Effect Site Survey Develop Technical Specifications Develop Technical Specifications Budgetary Quotations Budgetary Quotations Clarification of Financing and Payment Clarification of Financing and Payment

2. Tendering Process Phase 1 Tender Documentation Preparation Phase 2 ICAO Auditors Review Joint Collaboration (ICAO/CAA) Tech. Spec / Compliance Instructions to Bidders Establish Site Survey Dates Establish Tech. Meeting ICAO Terms / Conditions Bidder Pre-Qualification List of Bidders Issue Tender

3. Evaluation and Contract Negotiations ICAO Receipt of Tenders Evaluation Phase Technical/Commercial Evaluation of ProposalsTechnical/Commercial Evaluation of Proposals WarrantiesWarranties Service Support /ReferencesService Support /References Compliance with SARPSCompliance with SARPS Contract Negotiations Joint Collaboration ICAO/CAA Contracts Board ApprovalContracts Board Approval Contract PreparationContract Preparation ICAO Legal SupportICAO Legal Support

4. Project Management Design and Progress Review Utilize Interim Reports Revision of FAT / SAT Protocols Attend Factory and Site Acceptance Tests Coordinate Shipping, Manage Invoices & Payments Warranty Period Support Transfer of Property Equipment

5.Continuing Support Property Transfer Property Transfer Administration of Warranties and Claims Administration of Warranties and Claims Training Training Amendments Amendments Procurement of Spare Parts Procurement of Spare Parts Assessment of Customer Satisfaction Assessment of Customer Satisfaction

Contact Field Procurement Section Director, Technical Co-operation Bureau Mr. Abelardo Sanchez Tel: Fax: