ASsessment and Results Interface ASRI Overview Presentation

Background What is ASRI?: ASsessment and Results Interface A quantum leap forward from current methods of Assessment, Resulting, Award Management, Apprenticeship and Traineeship Management; Supports administrative and academic staff in a broad range of assessment and result related activities; A Whole-of-College, single point of access for Assessment support and management facility; and Wholly web-enabled – it is “Accessible”: “Any Time, Any Place, Anywhere”.

Background Drivers Behind ASRI: Support TAFEWA College alignment with AQTF compliance; Support more flexible TAFEWA College plans, practices and processes; The disassociation of several systems: ASM STARS & NTIS ATMS TRS Paper & Word Doc’s Meet the requirements of the CSSC and TDSPG

Background ASRI Implementation: Replaces functionality currently in the TDS Assessment sub- system (ASM); Access to CMS (STARS) data; Replaces functionality currently in the Apprentice and Trainee Management System (ATMS); Brings the Training Record System (TRS) data as well as the TDS database into a single interface. ASM & ATMS Replaced by June 2006. ASRI ASM TRS CMS STARS TDS Data Repository ATMS

Academic Year Several tasks and activities need to be managed… Preparing for Upcoming Academic Year Course Study and Assessment Planning College Profile Contract Creation of Rolls, Enrolment Form Templates TAFE Admissions New Student Admissions Apprentice & Trainee Management Communicating with the ATSN Training Contract Tracking and Management Assessing, Resulting, and Award Management Where does ASRI fit in? ASRI ASRI ASRI ASRI ASRI

Time Line Academic Year – What and When? College Profile, Rolls, EFTs, Assessing, Resulting, Awards Students Require Information (Student Portal) Click on a month: Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Academic Year (Some colleges multi-task all activities year round) Apprentice & Trainee’s Commence and Finish Any Time Click here to see the Apprentice & Trainee flow of events : Academic Year

January TAFE Admission Offer Letters sent Enrolment Preparations TAFE Admission of new students Existing students Enrol Students Student Study Plans Creation Fee For Service (FFS) & Flexible Delivery ASRI

February Enrol Students Student Study Plans Creation Semester Commences Training Delivery Fee For Service (FFS) & Flexible Delivery ASRI

March ASRI Preparations for the next term Academic Statements Fee For Service (FFS) & Flexible Delivery

April Roll Planning for next term Course Study Plan (CSP) creation for next semester Assessment Planning for next semester Fee For Service (FFS) & Flexible Delivery Semester Break ASRI ASRI

May Roll Planning for next semester Enrolment Form Template (EFT) Creation for next semester Roll Creation for next semester Course Study Plan (CSP) creation for next semester Assessment Planning for next semester Assessment Tasks Creation Assessment Tool Creation Fee For Service (FFS) & Flexible Delivery ASRI ASRI ASRI

June Enrolment Form Template (EFT) Creation for next semester Enrolment Form printing for next semester Roll Creation for next semester Result Entry from this term Applications for Awards Assessment Planning Assessment Task and Tool Creation Fee For Service (FFS) & Flexible Delivery ASRI ASRI ASRI ASRI

July Assessments & Exams Academic Statements Awards Granted Term Ends Assessment Task and Tool Creation for next semester Fee For Service (FFS) & Flexible Delivery ASRI ASRI

August ASRI Commence Preparations for the next Academic Year Preparations for the next term Academic Statements Fee For Service (FFS) & Flexible Delivery ASRI

September Roll Planning for next semester Course Study Plan (CSP) creation for next semester Assessment Planning for next semester Fee For Service (FFS) & Flexible Delivery College Profile What’s the Scope of Delivery? Student Contact Hours (SCH), $$$ ASRI ASRI

October College Profile What’s the Scope of Delivery? Student Contact Hours (SCH), $$$ Roll Planning for next semester Enrolment Form Template (EFT) Creation for next semester Roll Creation for next semester Course Study Plan (CSP) creation for next semester Assessment Planning for next semester Assessment Task and Tool Creation for next semester Fee For Service (FFS) & Flexible Delivery ASRI ASRI ASRI

November ASRI Applications for Awards Enrolment Form Template (EFT) Creation for next semester Enrolment Form printing for next semester Roll Creation for next semester Assessment Planning for next semester Assessment Tasks for next semester Assessment Tool Creation for next semester Fee For Service (FFS) & Flexible Delivery ASRI ASRI

December Assessments & Exams Result Entry Academic Statements ASRI Awards Term Ends Assessment Tasks Creation Assessment Tool Creation Fee For Service (FFS) & Flexible Delivery Holidays Semester Break ASRI ASRI ASRI

Apprentice & Trainee Management and TDS/TRS Exchange ASRI - ATM Click on the step: Apprentice & Trainee Management and TDS/TRS Exchange Employer Contract ASRI ATM and TDS/TRS Exchange: Apprentice - usually a 4-year programme Trainee is similar to Apprentice but… Usually more structured Shorter in length of time ASRI helps manage the process ATSN Negotiate TPO TRB Deadline Start Training - Award

Employer The Industry initiates the process for apprenticeships: Apprentice must be employed by the initiating industry employer Contact the New Apprentice Centre (NAC) Industry Employer New Apprentice Centre (NAC) Contact

Contract Contract Negotiation between the prospective apprentice (student), the Industry Employer, and the NAC: What the Trade? Provider List (Which RTO?) STARS Scope Document Employer assesses RTO. NAC assesses employer Can they work with apprenticeships? Negotiate Sign Contract

ATSN NAC enters the contract details into TYMS (the National database). Then, inform the Apprentice Traineeship Support Network (ATSN). The ATSN staff approves the contract and the information is updated in their Training Record System (TRS) Database. ATSN sends an Urgent Request for Training Plan Outline (TPO) to be generated by the RTO. ASRI TDS/TRS Exchange – Business Events Generated 4 Week deadline for RTO to sign the TPO. The clock begins… ASRI Apprentice & Trainee Management TPO Tracking

Negotiate TPO How Does ASRI Help Manage All This ?… TRS data imported to the TAFE TDS data repository TPO Negotiation between Employer, Student, and RTO Qualification Course Study Plan (CSP) Who’s delivering the training? RTO or Employer? Expected training start and end date Assessment Methods RPL, RCC, Credit Transfer The Employer, Student, and RTO sign the TPO Prior to the 4-week TPO deadline Signed copies to: ATSN, Employer, Student, and RTO How Does ASRI Help Manage All This ?…

ATSN ASRI ASRI Course Study Plans (CSP) & Assessment Plans (AP) ASRI TDS/TRS Exchange = Exchange of Business Events ASRI (TDS data) Exchanges with ATSN (TRS data) ASRI Apprentice & Trainee Management Tracking: TPO Request – Critical 4-week Date Identified TPO Sent to Employer for sign off How was it delivered to employer? TPO Returned to RTO (TAFE College) TPO FINALISED – Signed copies sent to all parties: Employer, Student, ATSN (Business Event Sent) Copies filed with RTO records

TRB Deadline How Does ASRI Help Manage All This ?… Produce a Training Record Book (TRB) Clock starts again – 4 Weeks The TRB is the student’s progress reporting document “Call-up” Management Letters sent to Employers and Students Enrolment in as prescribed by TPO How Does ASRI Help Manage All This ?…

ATSN ASRI ASRI TDS/TRS Exchange = Exchange of Business Events From Stage 4 the ATSN (TRS) was sent a Business Event stating the TPO has been sent and signed. ASRI Apprentice & Trainee Management - “Call-ups” ASRI Apprentice & Trainee Management Tracking: Create the Training Record Book (TRB) TPO Procedure Complete When was TRB Printed When was TRB Issued

Start Training How Does ASRI Help Manage All This ?… RTO lecturers and Employer Continual Assessment What is the “Evidence of Assessment”? Document it. Appointment and Absences Management Sign off on the progress in the TRB RTO TDS data repository = “CP” Competency Pending Training is complete as defined by completed TRB Student applies for Award - RTO Approves of application “Date of Completion” in TDS data repository Businss Event - Off Job requirements completed? “Yes” Business Event - ATSN is advised of completion How Does ASRI Help Manage All This ?…

ATSN ASRI Appointment Scheduling and Tracking Who, What, When, Where? Absence Tracking Letters ASRI Apprentice & Trainee Management Tracking: ASRI TDS/TRS Exchange = Exchange of Business Events ATSN (TRS) Informed of Off-the-Job Completion Off-the-Job Completion Business Event = Inform ATSN

Prior to Award Eight weeks prior to Training Contract Indenture Completion Date ATSN and RTO confirm with employer Completion of “On the Job” training TRS = “Yes” training complete TRB Complete Is it signed? How Does ASRI Help Manage All This ?…

ATSN ASRI ASRI Apprentice & Trainee Management Tracking: ASRI TDS/TRS Exchange = Exchange of Business Events ATSN (TRS) informed of the On-the-Job training completed for the Apprentice/Trainee. ATSN (TRS) informed that the TRB is complete and signed by employer. On-the-Job Completion Business Event = ATSN Informed TRB Employer Sign-off Business Event = ATSN Informed

Grant Award How Does ASRI Help Manage All This ?… Completion Date TRS status of Training Contract = “Completed” Issue Trade Papers TRS updates TDS Training Contract Status = “Complete” On job requirements complete? “Yes” Completion Date expires (4 Years) TRS updates the TDS data repository Training Contract = “Complete” “CP” changed to “CO” = Competent RTO Issues Award How Does ASRI Help Manage All This ?…

Awards ASRI Award Management Student Applies for Award Verify Student Study Plan and Their Details: Are the student details correct? Completed Required Units of Competency? Is the Student a Debtor? Mail appropriate letters Debtor, Ineligible, or Eligible letter creation Approve of Award Print and Issue Award