SSE Guidance for CSI India 2017-12-17

Content SSE System Introduction Process Application Employee Travel & Loan Application (BTA) Other Cash Advance Application (CAA) Traveling Expense Claim-Paid by Customer (ECT) Traveling Expense Claim-Non-Paid by Customer (ECA) Other Expense Application-Personnel (OEP) Other Expense Application-Supplier (OES) Attachment

1. SSE System Introduction Using Google Chrome to log in Chinasoft International TPG portal at: http://ics.chinasoftosg.com/en/SignOnServlet

1. SSE System Introduction On home page of SSE, you can download the reference information. Please read carefully before applying. Choose according to actual situation. All tasks pending, to-do and completed

Content SSE System Introduction Process Application Employee Travel & Loan Application (BTA) Other Cash Advance Application (CAA) Traveling Expense Claim-Paid by Customer (ECT) Traveling Expense Claim-Non-Paid by Customer (ECA) Other Expense Application-Personnel (OEP) Other Expense Application-Supplier (OES) Attachment

2. Process Application Employee Travel & Loan Application (BTA) Important NOTE: All staff must submit this application before business travel, no matter whether cash advance is needed. Part 1: Personal information 1. Information with grey background cannot be modified in BTA. Check and modify in payroll account maintenance function or contact lili003@chinasofti.com for more information in payroll account. 2. IFSC Code should be displayed. 3. Payment will be failed if there is no/wrong beneficiary information. 4. Payment currency: INR.

2. Process Application Business Travel and Advance Application (BTA) Part 2: Business Travel Information Traveling Type: Select the traveling type from pull-down menu according to actual situation. “Payment by customer” is the travel expenses to be covered by customer as an addition to the original contracted amount. “Payment not by customer” is the travel expense to be borne by our company; Whether paid by Customer: Select whether to bill to customer; if yes, request the customer to open an PO for the trip. For traveling type as “payment not by customer”, here it is NO automatically. Duration & Destination: Select start time, end time, destination country and city for the business trip. Project: Select beneficiary project code or name, then the rest of the information (project, business group and beneficiary dept. will be filled in automatically. (check with project manager for project information) Estimated Pay-off Date: Only available for cash advance (editable after insert amount). Purpose: Description of business trip (cities, purpose and personal email contact info.) Whether Involving Travel Allowance: Not applicable for CSI India.

2. Process Application Business Travel and Advance Application (BTA) Part 3: Expense Information Whether Involving Travel Allowance: Not applicable for CSI India. An employee assigned to relocate for work can apply for this. Relocation allowance is paid by month and is different from travel allowance which is calculated by day. Expense Type: Select expense type from the drop down list, and enter budget amount. If cash advance is not needed, please fill “0” in the borrowed amount The amount should be in INR; If cash advance is needed, such amount can not exceed budget. All allowance included in budget are not subject to cash advance. To add a line, just click on “ADD”. Select Auditors: Select the approver by entering the name or employee number. Submit once completed.

Content SSE System Introduction Process Application Employee Travel & Loan Application (BTA) Other Cash Advance Application (CAA) Traveling Expense Claim-Paid by Customer (ECT) Traveling Expense Claim-Non-Paid by Customer (ECA) Other Expense Application-Personnel (OEP) Other Expense Application-Supplier (OES) Attachment

2. Process Application Other Cash Advance Application (CAA) Important NOTE: CAA is application for cash advance for purposes except business trip. It could be used by administrative department staff for advance on daily small amount purchase/activities. Project Code: Select beneficiary project code or name, then the rest of the information (project, business group and beneficiary dept. will be filled in automatically. Estimated pay-off date: required for cash advance. Purpose: Description of cash advance (purpose and personal email contact info.)

2. Process Application Other Cash Advance Application (CAA) Expense Type : Select a expense type from the drop down list, and enter borrowing amount and details. Borrowed Amount: Amount to be borrowed; Paid Amount: Amount to be paid. Select Auditors: Choose approvers by entering the name or employee number. Submit after finished.

Content SSE System Introduction Process Application Employee Travel & Loan Application (BTA) Other Cash Advance Application (CAA) Traveling Expense Claim-Paid by Customer (ECT) Traveling Expense Claim-Non-Paid by Customer (ECA) Other Expense Application-Personnel (OEP) Other Expense Application-Supplier (OES) Attachment

2. Process Application Traveling Expense Claim-Paid by Customer (ECT) ECT is applied to travel expenses application which should be covered by a customer as an addition to the original contracted amount. BTA Number: Select BTA number. Start and end time will automatically linked in the system. If travel time is subjected to change, ending time is editable. Customer PO No.: Fill in the PO number issued by customer. Number of invoices: Fill in the number of invoices. Purpose of Trip: Fill in the purpose of the reimbursement, at the same time, fill in staff contact details and email using required format;

2. Process Application Traveling Expense Claim-Paid by Customer (ECT) Actual invoice currency. Invoice amount & converted amount are both amount on invoice Amount to be reimbursed. Select the expense type from the drop-down list. Click to add lines for more expenses Other invoices Missed invoices Exchange rate on bank exchange receipt. Or system company exchange rate. Fill in travel allowance. Follow customer specified standards and company policies.

Content SSE System Introduction Process Application Employee Travel & Loan Application (BTA) Other Cash Advance Application (CAA) Traveling Expense Claim-Paid by Customer (ECT) Traveling Expense Claim-Non-Paid by Customer (ECA) Other Expense Application-Personnel (OEP) Other Expense Application-Supplier (OES) My Task Function Introduction Attachment

2. Process Application Traveling Expense Claim-Non-Paid by Customer (ECA) ECA is applied to travel expenses application which should be covered by company. Compared with ECT, no customer PO No. required. BTA Number: Select BTA number. Start and end time will automatically linked in the system. If travel time is subjected to change, ending time is editable. Number of invoices: Fill in the number of invoices. Project Code: Select project. Purpose of Trip: Fill in the purpose of the reimbursement, at the same time, fill in staff contact details and email using required format; For other expense details description, refer to ECT.

Content SSE System Introduction Process Application Employee Travel & Loan Application (BTA) Other Cash Advance Application (CAA) Traveling Expense Claim-Paid by Customer (ECT) Traveling Expense Claim-Non-Paid by Customer (ECA) Other Expense Application-Personnel (OEP) Other Expense Application-Supplier (OES) Attachment

2. Process Application Other Expense Application-Personnel (OEP) OEP is applied to situation that staff has paid the expense (business trip expense excluded) personally and then applied for reimbursement to personal bank account. Important Note: payment from company account to supplier account is top choice for expense payment since there is TDS, GST involved. OEP is usually used for small amount office purchase, customer entertainment and staff activities. Number of Invoice: Fill in the number of invoices. Beneficiary Company: CSI Interfusion India Private Limited. Invoice title should also be full name of CSI India. Project Code: Select project. Purpose of Trip: Fill in the purpose of the reimbursement, at the same time, fill in staff contact details and email using required format;

2. Process Application Other Expense Application-Personnel (OEP) Select the expense type from the drop-down list. Invoice amount & converted amount are both amount on invoice Actual invoice currency. Select whether expense allocation is needed. If need to allocate expenses, please attach the electronic expense allocation sheet with the application.

Content SSE System Introduction Process Application Employee Travel & Loan Application (BTA) Other Cash Advance Application (CAA) Traveling Expense Claim-Paid by Customer (ECT) Traveling Expense Claim-Non-Paid by Customer (ECA) Other Expense Application-Personnel (OEP) Other Expense Application-Supplier (OES) Attachment

2. Process Application Other Expense Application-Supplier (OES) OES should be applied for payment directly from company account to supplier/vendor account. Vendor information is required to be added to system by system administrator before it can be selected as vendor. Payment Type: Please select ‘submit invoice but not request payment’, when you have the invoice but are not ready for the payment, the invoice is used to offset an prepayment. (directly to finance) Please select ‘submit invoice and request payment’, when you have the invoice and are ready for the payment Please select ‘not submit invoice but request payment’, when the invoice is not available or the invoice has been submitted before. Contract is required for all OES payments.