SUB-REGINAL WORKSHOP ON INTEGRATION OF ADMINISTRATIVE DATA BOTSWANA CASE Presentation by: Thuso Otukile Date: April 2018

BACKGROUND STATISTICS BOTSWANA WAS ESTABLISHED BY AN ACT OF PARLIAMENT OF 2009. THE ORGANISATION OFFICIALLY TRANSFORMED INTO A PARASTATAL IN 2012 THE MAIN FUNCTION OF THE ORGANISATION IS TO PROVIDE STATISTICAL SERVICES AND ADVISORY TO THE ENTIRE NATIONAL STATISTICAL SYSTEM AS OUTLINED IN THE ACT.

SDGs IMPLEMENTATION IN FULFILLING IMPLEMENTATION OF THE MEASUREMENTS OF THE SDGs INDICATORS, BOTSWANA ESTABLISHED THE BOTSWANA STRATEGY FOR THE DEVELOPMENT OF STATISTICS (2015-2020) WITH THE AIM OF STRENGTHENING THE NSS TO PROVIDE QUALITY AND RELIABLE STATISTICS, AS WELL AS A GUIDING TOOL FOR HARMONIZATION OF RELEVANT DATA COLLECTION TO AVOID DUPLICATION OF EFFORTS.

SDGs Coordination Structures COORDINATION OF SDGs & SDG INDICATORS IN BOTSWANA SDGs Coordination Structures A. Steering Committee (multi-sectoral) was launched in May 2016. B. Establishment of Task Force which is hands-on among government, civil society, development partners and the business sector SDG Indicators Coordination - coordinated by Statistics Botswana. Technical Working Group mandated with developing the national SDG Indicators monitoring framework

Alignment of Vision 2036 to SDGs & Agenda 2063 Domestication of the SDGs National level processes (integration) Vision 2036 (2017-2036) National Development Plan 11 (2017 – 2023) Local level processes (localization) District/Urban Development Plans (2017-2023) Local economic development Decentralization

THE FIVE P’S Prosperity Grow Strong Inclusive & Transformative Economy   People Ensure Healthy lives, Knowledge, Inclusion of Women & Children  Dignity End Poverty & Fight Inequality  Planet Protect our Ecosystem for All Societies & Our Children Peace (Justice) Promote Safe & Peaceful Societies & Strong Institutions  Partnership Catalyze Global Solidarity for Achieving SD VISION 2036 PILLARS SUSTAINABLE ECONOMIC DEVELOPMENT HUMAN AND SOCIAL DEVELOPMENT SUSTAINABLE ENVIROMENT GOVERNANCE,SAFETY AND SECURITY SDG’S GOALS 7, 8, 9, 10, 11 1, 2, 3, 4,5 6, 12, 13, 14, 15 16 & 17 Agenda 2063 Goals 1,7,8,9,10,20 1, 2, 3, 4, 5, 17,18 7 11,12,13,14,15,19,20 NDP 11 TWGS Economy & Employment SOCIAL UPLIFTMENT Sustainable Development Governance & Safety & Security

STATISTICAL BUSINESS REGISTER: AN EXPERIENCE OF STATISTICS BOTSWANA

ACKNOWLEDGEMENT An effective, efficient and reliable SBR has been a problem to most NSOs especially in Africa, Botswana being one of them. This is due to the unreliability and fragmented data sources and lack of the system used to administer and update the SBR.

BACKGROUND The SBR gives the country’s economic outlook. It is mainly used as a sampling frame for economic surveys. Requests from investors and entrepreneurs are also processed from the SBR.

Statistics Botswana used to maintain the Enterprises and Establishments Register (EER) as a sampling frame for economic surveys. The EER was established in the 1980’s under the Labour Statistics Unit and was later maintained by Industrial Statistics Unit until early 2012.

The EER was originally populated and updated using information provided by a number of sources; the government and private sector. Quarterly business surveys were also used to update the EER.

The EER was generally outdated due to the unreliability of secondary data. In 2006 a decision was taken to conduct the 1st CEE. It was done in three stages; mapping, listing and enumeration. The CEE had its own limitations and its results were not published and hence the EER was never updated using CEE.

In October 2012 Statistics Botswana held a 2 weeks workshop, a mission by an AfDB Business Register consultant. The objective was to evaluate and make recommendations concerning the state of the SBR in Botswana. The consultant submitted a report with recommendations to be implemented. Some of the recommendations included but not limited to; 1. Using the tax authority(BURS) as the main source of data for the SBR and other administrative sources will be used as complementary.

Establishing a MoU with the tax authority for data needed for building and maintenance of the SBR Using the Tax Identification Number (TIN) as the main identifier. Data collected from BURS is for National accounts, International Merchandised Trade (customs) and SBR.

BENCHMARKING TRIP In October 2013 a delegation from StatsBots went on an inbound capacity building tour in StatsSA. The aspects that were covered included SBR design, maintenance, implementation and system development. The tour was a serious eye opener on the methodologies, strategies, tactics and operations of the SBR given the large economy of South Africa.

In 2016 Statistics Botswana successfully conducted the CEE in an effort to update the SBR The SBR has been updated and it contains about 28 000 establishments

Achievements Signed MoU with BURS with an implementation plan. Interfacing has been established. Previously data requests were done through an e-mail and collected with a CD. Collaboration with CIPA to establish a unique identifier.

Capacity building on Industrial classifications and other codes Revision of tax registration and return forms to suit requirements from SB Deployment of the SBR system. The AfDB in consultation with Statistics Mauritus developed a generic SBR system to be adapted by African countries.

Lack of data management systems from Stakeholders CHALLENGES Lack of data management systems from Stakeholders Lack of commitment from the data sources Different formats of data from administrative sources

BURS is still moving from BSIC Rev. 3 to Rev BURS is still moving from BSIC Rev. 3 to Rev.4 hence they is lack of comparability Most admin sources do not classify data according to the industrial classifications

RECOMMENDATIONS StatsBots to rollout the industrial classification to all relevant stakeholders To establish formal partnership with other organisations like local authorities, Dept. of Industrial affairs, Dept. of Tourism, CIPA and others for data sharing purposes

GENERAL CHALLENGES GAPS WITHIN THE DATA, VARIABLES THAT ARE IMPORTANT IN THE PRODUCTION OF STATISTICS ARE NEGLECTED. THE DATA FROM ADMINISTRATIVE RECORDS IN MOST CASES IS NOT OF GOOD QUALITY, DATA IS ONLY COLLECTED FOR THEIR ADMINISTRATIVE PURPOSES DIFFERENT FORMATS OF DATA FROM ADMINISTRATIVE SOURCES. SECONDARY DATA NEED CONSISTENT CHECK-UPS AGAINST DATA FROM SURVEYS AND CENSUSES FOR VALIDATION.

SECTORS AT TIMES DO NOT RESPOND TO DATA REQUEST ON TIME RESULTING IN LATE RELEASE OF REPORTS SECTORS FEEL BURDENED WHEN REQUESTED TO PROVIDE DATA RESULTING IN LOW QUALITY DATA. TECHNICAL LIMITATIONS – METHODOLOGY/META DATA NEGLIGENCE OF GEO SPATIAL DATA TO MEASURE STATISTICS DATA MANAGEMENT AND ANALYSIS SOFTWARE NEED TO BE ACQUIRED BY SECONDARY DATA PRODUCERS. LACK OF DISAGGREGATED DATA

WAY FORWARD Enhancement of collaborations Establishment and implementation of MoUs Electronic data collection, SB is now moving from paper based to electronic based data collection through the use of use of tablets and other gadgets, for surveys and census. Scanning of health records is also done to expedite the publication of results

Provision of technical capacity to the sectors Collaboration and coordination of data collection (National Strategy Office in Office of the President) to coordinate data collection To continue educating sectors to understand the importance of quality statistics. Statistics Botswana to approve all statistical publications

Integration of geo-spatial data in production of statistics. Interfacing data base systems with other Sectors to avoid over burdening them with data requests hence timely analysis.

Thank you