DEVELOPMENTAL COUNSELING WORKSHOP PRACTICAL EXERCISES

Practical Exercises Break into groups, maintaining unit integrity One individual per group will be the recorder “War Game” the scenarios 20 minutes per vignette, then review with the “school solution” Groups will determine: Purpose, type, technique, and counseling approach Referral agency support required Key points of discussion Plan of action and leader responsibilities

Practical Exercise #1 SITUATION: You are an OPS SGT and one of your quality soldiers (SPC) who has been assigned to your section for 18 months informs you that she found out that she is 6 weeks pregnant. She wants to know what her options are and how this will effect her Army future. She displays leadership potential and you just spoke with the 1SG about recommending her for the next promotion board.  EVENTS: 1.  She is single and desires to stay in the Army and make it a career   2.  She wants to know if she has to still do PT (this is her first ever profile) 3.  She has a profile and wants to know what she is allowed to do and what her restrictions are 4.   She wants to know if she can wear civilian clothes when she can no longer fit into her BDUs 5.   She wants to know if she qualifies for Government housing 6.   She wants to know if there are any agencies that can help her out financially

Name SPC 123-45-6789 YOUR UNIT Supervisor/ OPS SGT DEVELOPMENTAL COUNSELING FORM For use of this form see FM 22-100. DATA REQUIRED BY THE PRIVACY ACT OF 1974 AUTHORITY: 5 USC 301, D epartmental Regulations ; 10 USC 3013, S ecretary of the Army and E.O. 9397 (SSN) PRINCIPAL PURPOSE: To assist leaders in conducting and recording counseling data pertaining to subordinates. ROUTINE USES: For subordinate leader development IAW FM 22-100. Leaders should use this form as necessary. DISCLOSURE: Disclosure is voluntary. PART I - ADMINISTRATIVE DATA Name (Last, First, MI) Name Rank / Grade Social Security No. Date of Counseling SPC 123-45-6789 Organization Name and Title of Counselor YOUR UNIT Supervisor/ OPS SGT PART II - BACKGROUND INFORMATION Purpose of Counseling: (Leader states the reason for the counseling, e.g. Performance/Professional or Event- Oriented counseling and includes the leaders facts and observations prior to the counseling): Event oriented, initial supervisor’s Pregnancy Counseling. SPC Name informed me today that she is 6 weeks pregnant. PART III - SUMMARY OF COUNSELING Complete this section during or immediately subsequent to counseling. Key Points of Discussion: OTHER INSTRUCTIONS This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation requirements and notification of loss of benefits/consequences see local directives and AR 635-200. EDITION OF JUN 85 IS OBSOLETE DA FORM 4856-E, JUN 99

Retention or Separation Family Care Plan Profile PART III - SUMMARY OF COUNSELING Complete this section during or immediately subsequent to counseling. Key Points of Discussion: OTHER INSTRUCTIONS This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation requirements and notification of loss of benefits/consequences see local directives and AR 635-200. DA FORM 4856-E, JUN 99 EDITION OF JUN 85 IS OBSOLETE Retention or Separation Family Care Plan Profile Physical Fitness / Weight Control Leave: May go home to give birth Convalescent Leave Uniforms Housing Non-deployable status Finances Women, Infants, and Children (WIC) Program Problems -

Participate in the pregnancy Physical Fitness Program Plan of Action: DA FORM 4856-E (Reverse) (Outlines actions that the subordinate will do after the counseling session to reach the agreed upon goal(s). The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specific time line for implementation and assessment (Part IV below): Plans to stay in the Army after having the child and making it a career Start preparing a family care plan on or about the seventh month of pregnancy Keep supervisor informed of all changes in profile and work only within the guidelines of the profile Check with doctor to get an understanding of any restrictions (driving, lifting) Participate in the pregnancy Physical Fitness Program At this time do not plan on going back home to deliver the baby but will keep supervisor updated if this plan changes Coordinate with the unit Supply Sergeant for maternity uniforms Contact housing to get on the housing list Enroll in the next financial budget class offered Make an appointment with the WIC office to get information about the program and to get enrolled

Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the plan of action. The subordinate agrees/disagrees and provides remarks if appropriate): Individual counseled: I agree / disagree with the information above Individual counseled remarks: Signature of : Individual counseled _________________________________________________ Date:________________ Leader Responsibilities : (Leader’s responsibilities in implementing the plan of action): Schedule appointment with the Company Commander for pregnancy counseling and initial Family Care Plan counseling. Adjust duty hours/tasks in accordance with changes in profile. Enroll her in the Pregnancy Physical Fitness Program. Allow her time to visit ACS for financial planning, WIC, housing, and any other related matters. Assist in any other issues that may develop. Signature of Counselor: _________________________________________________ Date: _______________________ PART IV - ASSESSMENT OF THE PLAN OF ACTION Assessment: individual counseled and provides useful information for follow-up counseling): Counselor: ____________________ Individual Counseled:_________________ Date of Assessment: ______________ Note: Both the counselor and the individual counseled should retain a record of the counseling.

Practical Exercise #2 SITUATION: You are a SSG and you have a soldier (SPC) with 29 months time in service and 7 months time in grade who is due for their next quarterly performance/professional growth counseling. This soldier is currently serving a four-year enlistment. Your unit is preparing for an upcoming JRTC Rotation.  EVENTS:  1. Upcoming deployment to JRTC / Pre-Deployment Checklists 2. CTT Training   3. Soldier is scheduled to qualify on his/her weapon within the next 30 days 4. This soldier's short term goals are:   1.      To increase APFT score by 20 points from 235 to 255 2.      To have a safe JRTC rotation 5. Long Term Goals: 1. To complete Associate Degree 2. To be put into a leadership position 3. Score 300 on APFT 6. Soldier is within 7 months of being in the primary zone for promotion. (Is he ready?)

DEVELOPMENTAL COUNSELING FORM For use of this form see FM 22-100. DATA REQUIRED BY THE PRIVACY ACT OF 1974 AUTHORITY: 5 USC 301, D epartmental Regulations ; 10 USC 3013, S ecretary of the Army and E.O. 9397 (SSN) PRINCIPAL PURPOSE: To assist leaders in conducting and recording counseling data pertaining to subordinates. ROUTINE USES: For subordinate leader development IAW FM 22-100. Leaders should use this form as necessary. DISCLOSURE: Disclosure is voluntary. PART I - ADMINISTRATIVE DATA Name (Last, First, MI) Name SPC Rank / Grade 123-45-6789 Social Security No. Date of Counseling Organization Name and Title of Counselor YOUR UNIT Supervisor/ SSG PART II - BACKGROUND INFORMATION Purpose of Counseling: (Leader states the reason for the counseling, e.g. Performance/Professional or Event- Oriented counseling and includes the leaders facts and observations prior to the counseling): This is your Quarterly performance/professional growth counseling stressing preparation for deployment to JRTC. PART III - SUMMARY OF COUNSELING Complete this section during or immediately subsequent to counseling. Key Points of Discussion: OTHER INSTRUCTIONS This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation requirements and notification of loss of benefits/consequences see local directives and AR 635-200. EDITION OF JUN 85 IS OBSOLETE DA FORM 4856-E, JUN 99

Review/assess last Performance/Professional Growth Counseling. PART III - SUMMARY OF COUNSELING Complete this section during or immediately subsequent to counseling. Key Points of Discussion: OTHER INSTRUCTIONS This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation requirements and notification of loss of benefits/consequences see local directives and AR 635-200. DA FORM 4856-E, JUN 99 EDITION OF JUN 85 IS OBSOLETE Review/assess last Performance/Professional Growth Counseling. Physical Fitness Potential for promotion Short Term Goals: To have a successful and safe JRTC Rotation Long Term Goals: To complete Associate degree To be put in a leadership position Preparation for upcoming JRTC deployment: JRTC Packing list/Load plan PMCS on all equipment going to JRTC (radios, vehicles…) Train-up for JRTC Rotation; study JRTC Rules of Engagement Storage of POV and personal belongings while at JRTC SRPs Deployment Briefings Plan for paying bills while deployed Flight schedule/Manifesting Maintaining contact with family -

Enroll in a college class to work towards an associate degree Plan of Action: DA FORM 4856-E (Reverse) (Outlines actions that the subordinate will do after the counseling session to reach the agreed upon goal(s). The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specific time line for implementation and assessment (Part IV below): Develop a four week individual physical fitness plan to support the goal of increasing APFT by 20 points Enroll in a college class to work towards an associate degree Obtain a copy of the packing list and conduct a joint inventory with supervisor PMCS all equipment being taken to JRTC two weeks prior to deployment above and beyond regularly scheduled maintenance Prepare for the train-up exercise for JRTC/study ROE Take all valuables out of the car and secure the car in the BN designated area Inventory all valuables and secure them inside wall lockers and supply SGT will band the wall lockers Go to the SRP at scheduled time and attend all deployment briefings Be ready for manifesting with ID Card, ID Tags, and all personal equipment Inform family members that calling home will be limited Request an opportunity to appear before the Soldier of the Month Board

Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the plan of action. The subordinate agrees/disagrees and provides remarks if appropriate): Individual counseled: I agree / disagree with the information above Individual counseled remarks: Signature of : Individual counseled _________________________________________________ Date:________________ Leader Responsibilities : (Leader’s responsibilities in implementing the plan of action): I will review your individual physical fitness plan to ensure it will help improve your APFT score. I will protect your after duty hours (within mission constraints) to allow you time to attend college. I will provide you with a copy of the JRTC packing list and conduct an inventory. I will supervise PMCS on all equipment. I will provide you with a schedule for the Train-Up Exercises for JRTC. I will ensure you get a copy of the JRTC ROE. I will coordinate time and date for you to secure your POV and personal valuables/items. I will provide you with a copy of the flight schedule and SRP date/time. Signature of Counselor: _________________________________________________ Date: _______________________ PART IV - ASSESSMENT OF THE PLAN OF ACTION Assessment: individual counseled and provides useful information for follow-up counseling): Counselor: ____________________ Individual Counseled:_________________ Date of Assessment: ______________ Note: Both the counselor and the individual counseled should retain a record of the counseling.

Practical Exercise #3 SITUATION: You are a Platoon Sergeant and you have an NCO (SGT Jones) who was disrespectful in language to you (a senior noncommissioned officer). This is the first time this has happened and he has been an outstanding NCO in the past. SGT Jones had a squad meeting yesterday and all the team leaders were very upset over the amount of details the squad was receiving. Last night SGT Jones was at the hospital with his sick child until 0200. You, the Platoon Sergeant, did not know about the meeting nor the sick child.   EVENTS: 1.  At 1600 on 23 Oct 00, during formation, you told SGT Jones to have his squad clean up the platoon's section of the motor pool. 2.  On 23 Oct on or about 1600, SGT Jones confronted you (SFC Johnson). 3.  The confrontation led to SGT Jones raising his voice and becoming disrespectful within hearing range of the platoon formation, saying, “come on, this is bull$#!^” 4. You told SGT Jones to At-Ease (which he did) and you would talk to him after formation.

You are being counseled for being insubordinate toward a Senior DEVELOPMENTAL COUNSELING FORM For use of this form see FM 22-100. DATA REQUIRED BY THE PRIVACY ACT OF 1974 AUTHORITY: 5 USC 301, D epartmental Regulations ; 10 USC 3013, S ecretary of the Army and E.O. 9397 (SSN) PRINCIPAL PURPOSE: To assist leaders in conducting and recording counseling data pertaining to subordinates. ROUTINE USES: For subordinate leader development IAW FM 22-100. Leaders should use this form as necessary. DISCLOSURE: Disclosure is voluntary. PART I - ADMINISTRATIVE DATA Name (Last, First, MI) Rank / Grade Social Security No. Date of Counseling Name SGT 123-45-6789 Organization Name and Title of Counselor YOUR UNIT Supervisor/ PSG PART II - BACKGROUND INFORMATION Purpose of Counseling: (Leader states the reason for the counseling, e.g. Performance/Professional or Event- Oriented counseling and includes the leaders facts and observations prior to the counseling): You are being counseled for being insubordinate toward a Senior Noncommissioned Officer on or about 1600, 23 Oct 00. This is an event oriented counseling. You raised your voice and uttered profanity at your PSG in front of the platoon formation. This was in response to what you thought was an unfair tasking. PART III - SUMMARY OF COUNSELING Complete this section during or immediately subsequent to counseling. Key Points of Discussion: OTHER INSTRUCTIONS This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation requirements and notification of loss of benefits/consequences see local directives and AR 635-200. EDITION OF JUN 85 IS OBSOLETE DA FORM 4856-E, JUN 99

o Difference between a lawful and unlawful order PART III - SUMMARY OF COUNSELING Complete this section during or immediately subsequent to counseling. o Your squad had the same detail for the last three weeks and it wasn’t fair to have it again. o You argued with me, becoming disrespectful and raising your voice and uttering a profanity at me. o This is insubordinate conduct toward a senior noncommissioned officer and is a violation of Article 91 of the Uniform Code of Military Justice. This type of action can not and will not be tolerated. o Difference between a lawful and unlawful order o Appropriate action to take when you disagree with an order o You failed to be discreet and tactful when questioning your PSG (See Appendix B FM 22-100 pg B-2) In addition to being counseled on the points above, he/she received counseling on the following: (1) That continued behavior similar to that for which he/she has been counseled may result in punishment under Article 15, UCMJ, court-martial, or adverse action such as a bar to reenlistment, suspension of favorable personnel actions (promotion, retention, school), or other appropriate administrative sanctions; (2) That if this behavior continues that separation under the provisions of AR 635-200 may be initiated; (3) That if separated prior to ETS, that he/she could receive either an honorable, general, or other than honorable discharge for their current term of service, or their term of service would be uncharacterized if they have served less than 180 days on active duty; (4) The basis for each characterization of service and the discharge certificates received for each and that his/her character of service would become part of a permanent record and may be provided to any Federal agency if they were to apply for either federal employment or security clearance; (5) The possible effects that each type of discharge would have on reenlistment, civilian employment, veterans benefits, and related matters; (6) That a general discharge would cause loss of civil service retirement credit; (7) That an other than honorable discharge would result in him/her being reduced to the lowest enlisted rank, loss of payment of accrued leave, and loss of all benefits administered by the Veterans Administration and other federal and state agencies; (8) That separation prior to ETS may preclude him/her from enlisting in any component of the Armed Forces; (9) That separation prior to ETS may cause him/her to lose their entitlement to education benefits and money paid into the Army College Fund; (10) That separation prior to ETS may cause him/her to repay any unearned bonus received for enlistment or reenlistment; (11) That it would be unlikely that any attempt to have his/her characterization of service upgraded would be successful; (12) That he/she is encouraged to make every reasonable effort to ensure his/her performance and conduct meet military standards; (13) That he/she would be given a reasonable effort to bring their substandard performance and conduct to acceptable military standards. Key Points of Discussion: - OTHER INSTRUCTIONS This form will be destroyed upon: reassignment (other than rehabilitative transfers), separation at ETS, or upon retirement. For separation requirements and notification of loss of benefits/consequences see local directives and AR 635-200. DA FORM 4856-E, JUN 99 EDITION OF JUN 85 IS OBSOLETE

Plan of Action: DA FORM 4856-E (Reverse) (Outlines actions that the subordinate will do after the counseling session to reach the agreed upon goal(s). The actions must be specific enough to modify or maintain the subordinate’s behavior and include a specific time line for implementation and assessment (Part IV below): o On 9 Nov, you will give a class to the platoon on Proper Military and Professional Bearing, Order, Discipline, and Respect IAW AR 600-20, Chapter 4 and FM 22-100, Chapter 2. o On 6 Nov 00, you will provide me a copy of your outline for your class for review, rehearsal, and approval. o Through this plan of action I expect you to obtain a higher understanding of Leadership Character outlined in Chapter 2 of FM 22-100, specifically in areas of: o Respect o Military and Professional Bearing o Emotional Attributes and Self-Control.

Individual counseled: I agree / disagree with the information above Session Closing: (The leader summarizes the key points of the session and checks if the subordinate understands the plan of action. The subordinate agrees/disagrees and provides remarks if appropriate): Individual counseled: I agree / disagree with the information above Individual counseled remarks: Signature of : Individual counseled _________________________________________________ Date:________________ Leader Responsibilities : (Leader’s responsibilities in implementing the plan of action):    I will provide you with a copy of AR 600-20 and FM 22-100. I will review and approve your class outline on 6 Nov 00.   I will assess and coach you on a weekly basis until this problem is corrected  Signature of Counselor: _________________________________________________ Date: _______________________ PART IV - ASSESSMENT OF THE PLAN OF ACTION Assessment: individual counseled and provides useful information for follow-up counseling): Counselor: ____________________ Individual Counseled:_________________ Date of Assessment: ______________ Note: Both the counselor and the individual counseled should retain a record of the counseling.

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