The Project Post Mortem

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Presentation transcript:

The Project Post Mortem

Agenda What is a Project Post Mortem? Benefits of a PPM How to conduct a PPM Tips for a successful PPM 3 Things www.wilymanager.com

What is a Project Post Mortem? A “look-back” from a specific project or course of action Occurs after the fact Documents lessons-learned for use in similar future circumstances Compares expected results with actual results www.wilymanager.com

3 Types of PPRs A full, comprehensive PPM for the project or action Bundle the project with other similar ones and debrief together No post project review will occur, but it will be a conscious decision rather than just not getting it done.

Benefits of a Project Post Mortem Documents the wisdom gained through experience, and what could be done differently next time. Understand why things went well (or not), and why. A form of structured feedback Improves communication www.wilymanager.com

How to Conduct a PPM Decide on scope and who should participate Establish ground rules, and meeting roles Conduct Gap Analysis Review expected performance or results Document actual performance or results Document action items arising as a result of the PPM www.wilymanager.com

Questions Asked at a PPR What are the KPIs for this project? Where the requirements and goals of this project clear at the beginning? Did we achieve the business objective? What went better than expected? What did not go as well as expected? How were specific problems overcome? What changes would be made if we were to do this project over? Which process or methods caused frustration? What specific tools or techniques were useful on this project? Next time we need more/better involvement from…? Does a smaller group need to go offline and evaluate parts of this project further?

Tips Do it as soon as possible after the conclusion of the project or action Do not assign blame, but rather focus the intent on learning Talk about team performance Keep the discussion focused, and do not allow digression to related issues Look for an 80% solution www.wilymanager.com

3 Things to Remember Don’t let the PPM become bigger than the project it was meant to assess Take the time to do it well Make it a learning exercise – don’t make it about personal blame. www.wilymanager.com