Erasmus+ Predeparture meeting Fall 2018 International Office, Erasmus+ Coordinator Trine Østergaard Nielsen, trn@adm.aau.dk

Agenda The proces Erasmus+ Learning Agreement for Studies and other relevant documents Erasmus+ Online Linguistic Support Erasmus + Grant Insurance Special Needs Support/Funding for parents Upon your return Questions

study abroad Erasmus+ Learning Agreement Go abroad  Return Find a university Please note: search for agreements made by your own study board Apply online – place and grant - http://exchangeagreements.aau.dk/iris/public/ Wait for confirmation from International Office You will recive an email. Nomination International Office nominates you to the partner university Apply to the university According to the procedure that you have received Apply for Advance Credit Transfer at your study board Erasmus+ Learning Agreement Upload documentation Erasmus+ language assessment 1 Go abroad  Grant Agreement Erasmus+ language assessment 2 Return – upload documents Answer the online evalution survey from Erasmus+ Final approval of credit tranfer

Please remember To Upload the following documents in International Office’s online system: The acceptance letter from the foreign University Advance credit transfer from your study board Erasmus+ Learning Agreement for studies http://exchangeapplications.aau.dk

Erasmus + Online Linguistic Support The Online Linguistic Support (OLS) has been designed to assist Erasmus+ participants in improving their knowledge of the language in which they will work or study The OLS offers online language assessments (mandatory) and language courses to participants in Erasmus+ mobility activities of at least three months (studies/traineeships) In one of the following languages as the main language of instruction or work: German, English, Spanish, French, Italian and Dutch etc. The results of your language assessment do not prevent you from taking part in the Erasmus+ mobility. For Higher Education students, the results are not communicated to the receiving institution/organisation.

Erasmus+ OLS Two mandatory assessments: one prior to your departure one upon your return You will receive a link to the assessment to your AAU student email about 1 month prior to departure The assessment takes approx. 30 to 40 minutes, and consists of questions regarding e.g. grammar, vocabulary and comprehension. You will have 30 days to fulfill the assessment The result is automatically sent to the Erasmus+ coordinator

Erasmus+ OLS Results are ranged from level A1 (lowest score) to C2 (highest score) If your result is B1 (or lower) you have the opportunity to follow an online language course during your stay abroad in order to improve your language competence, if you wish to. For further information: http://erasmusplusols.eu/app/uploads/2015/10/PARTICIPANT_FAQ_EN.pdf

Requirements for the Erasmus+ grant for studies When you applied for a study place at one of our Erasmus+ partner universites you automatically applied for an Erasmus+ grant as well – provided that you applied before the deadline for the fall semester: 1 March 2018 You are also required to upload the reqiured documents as soon as possible – preferable no later than 1 June 2018 Finally you must fulfill the first Erasmus+ OLS language assessment Medium range EURO per month Lower range E+ studies 335 285

Disbursement of the Erasmus+ grant I will send you the Erasmus+ Grant Agreement (to your AAU student email). Please read it carefully!!! You must also read the guidelines for the grant agreement which I send to you. When everything is okay, please sign the document and upload it in the system and also notify me by email (trn@adm.aau.dk). The grant will be disbursed to your Danish bank account (NEM account) (if you do not have a NEM account please read the instructions in the guidelines).

Insurances Remember to bring along your European Health Card – Health insurance is mandatory (the EU card is the minimum requirement for EU citizens) Find out if you are covered properly by your current insurances (please ask your insurance company) I do recommend you to also be covered by an accident and liability insurance

Special Needs support In the programme guide for Erasmus+ persons eligible for SNS is defined like this: ”….a person with special needs is a potential participant whose individual physical, mental or health-related situation is such that his/her participation in the project/mobility action would not be possible without extra financial support”. To be eligible for this extra grant certain documentation is needed (a doctor’s note).

Grant for parents Students going abroad with their child/children can apply for extra funding (200 Euros per month). Contact trn@adm.aau.dk and we will apply together.

Upon your return Upload the following documents in International Office’s online system: Learning Agreement ‘After the Mobility’ part Transcript of records from the foreign university http://exchangeapplications.aau.dk Answer the evaluation survey from Erasmus+: ‘Participant Report’ and ‘Recognition report’(link will be sent to your AAU email). Fullfill the second language assessment

Send me postcard Til: International Office Att. Trine Ø. Nielsen – room 1-17 Fibigerstræde 10 9220 Aalborg East Denmark

Trine Østergaard Nielsen, trn@adm.aau.dk International Office Erasmus+ Coordinator Trine Østergaard Nielsen, trn@adm.aau.dk Phone: 99 40 96 56