U.S. Department of Justice Office on Violence Against Women Consolidated Grant Program to Address Children and Youth Experiencing Domestic and Sexual Assault and Engage Men and Boys as Allies (consolidated youth and engaging men Program)

What Are We Going to Talk About? Overview of The Office on Violence Against Women (OVW) Overview of the Consolidated Youth and Engaging Men Program Grant Administration and Program Requirements

Office on Violence Against Women Mission Statement To provide federal leadership to reduce violence against women, and to administer justice for and strengthen services to all victims of domestic violence, dating violence, sexual assault, and stalking. 24 years ago, Congress passed the Violence Against Women Act – landmark legislation in its scope and in its mission. Congress has since reaffirmed support by reauthorizing and strengthening the Violence Against Women Act in 2000, 2005, and 2013. OVW grant programs fund States, local governments, tribal governments, educational entities and nonprofit organizations to help communities across America develop innovative strategies to respond to violence against women. With OVW funding, communities have enforced protection orders, provided legal assistance and other services to victims, trained police officers, prosecutors, and judges, and supported local efforts to respond to violence against women. 24 grant programs

Consolidated Youth and Engaging Men Program The Consolidated Youth and Engaging Men Program is authorized by the FY12 - FY18 federal appropriation acts, which consolidated four previously authorized and appropriated programs into one comprehensive program. Services to Advocate for and Respond to Youth (Youth Services) Grants to Assist Children and Youth Exposed to Violence (CEV) Engaging Men and Youth in Preventing Domestic Violence (EMY) Supporting Teens through Education and Prevention (STEP)

Award Period and Budgets The award project period started October 1, 2018 and ends on September 30, 2021. The budget period also started October 1, 2018. Access to $10,000 until final approval from OVW Budget Approval Once approved, access to $100k or $50k (depending on project type) for planning phase OVW approval required for certain items/activities even if included in final budget Consultant rates above $750 or $81.50 Food Non-OVW training/conferences Purchase of outside TA

Consolidated Youth and Engaging Men Program The Consolidated Youth and Engaging Men Program funds two types of projects: Comprehensive Projects Engaging Men Projects Review solicitation for program requirements, unallowable and out-of-scope activities. Read the special conditions for the award (the award documents). All activities should be age, developmentally, and audience specific. Activities should also be targeted to underserved community identified in project. Must provide a counselor or advocate trained in crisis intervention at all project activities and/or events that involve youth and/or the public. This person should not be the same person who is facilitating a discussion or presenting. The counselor or advocate should be available to assist anyone who may be triggered or disclose victimization. This person should also be knowledgeable of the services available in the community in order to make proper referrals for assistance and support.

Comprehensive Projects Comprehensive projects must address all of the following: Prevention Intervention Treatment Response Comprehensive projects must provide a continuum of services and activities addressing sexual assault, domestic violence, dating violence, and stalking. This includes prevention, intervention, treatment, and response.

Engaging Men Projects Engaging Men projects must focus on strategies and activities that empower men to be role models and allies in the prevention of violence against women and girls. Must develop strategies and activities to engage men as leaders, role models, and allies in preventing violence against women and girls. Prevention education programs (what not to do) aimed at male children and youth is not engaging men.

Program Requirements All grantees must develop, enhance, or revise policies that address: Confidentiality, information sharing, parental consent, and mandatory reporting Secure background checks for any adults working with minors or vulnerable populations, including employees, potential employees, volunteers, interns, and/or mentors Any policies developed, enhanced, or revised under this grant must be reviewed and approved by OVW before dissemination.

Grant Phases Planning Phase Implementation Phase Usually 6 months for new grantees Usually 3 months for continuation grantees Implementation Phase

Planning Phase Once budget is approved, access to $100k or $50k depending on project type No other activities should be taking place (i.e. victim services, training, prevention education, etc.) Needs Assessment Agenda and questions for focus groups must be submitted in GMS Questionnaires must be submitted in GMS Strategic Plan or Logic Model Must be submitted in GMS Continuation grantees must submit a GAN to continue previous project activities. TA team is available to assist with needs assessment and strategic plan. If changes are necessary to the project and/or budget, please speak with OVW program specialist.

Implementation Phase Submit Strategic Plan or Logic Model Begin Your Project!!!

Program Special Conditions All Consolidated Youth and Engaging Men Grantees must: Meaningfully engage with project partners Submission of products for OVW approval GANS Participate in the required technical assistance and training provided by OVW Grantees must engage with their project partners (culturally specific, youth focused, school). If there are challenges working with a project partner, please notify your OVW program specialist asap. Due to program requirements, you must retain certain types of partners. Any products developed with grant funds (brochures, training curricula, ppts, PSAs, websites, manuals, wallet cards, posters) must be reviewed and approved by OVW prior to using them. Products, including policies developed with grant funds, must be submitted as a Program Office Approval GAN in GMS prior to dissemination. GANS should be submitted at a minimum of 20 business days to allow sufficient time for OVW to review and approve them. However, depending on the length and volume of the documents, and any possible revisions (which there are almost always revisions) it may take much longer. We will discuss the process for submitting products tomorrow. OVW enters into cooperative agreements with individuals and organizations with specific subject matter expertise, skills, and knowledge to provide grantees with resources to support the success of your projects. The types of TA include in-person training events, webinars, conference calls, etc.

Program Special Conditions Grant funds may not be used for the following: Child Protective Service Investigations Child Visitation Services Develop training, products, or policies on: Sexual Harassment Hazing and/or bullying Substance Abuse Grant funds cannot be used to support: child protective service investigations of abuse and neglect Child visitation activities, services, or fees including supervised visitation Grants funds cannot be used to develop training, products, or policies on sexual harassment, hazing, bullying, or substance abuse. Project activities must focus on sexual assault, domestic violence, dating violence, stalking, and/or sex trafficking.

PROGRAM SPECIAL CONDITIONS Consolidated Youth and Engaging Men Grantees cannot: Provide services for perpetrators General violence prevention Support Theatre performances that do not primarily focus on VAWA crimes Perpetrators: since grant funds are governed by the VAWA, funds cannot be used to support perpetrators. Grants funds may not be used to address youth violence, such as gang involvement, gun violence, or physical violence, unless there is a clear and identifiable link to sexual assault, domestic violence, dating violence, stalking, and/or sex trafficking. Theatre: cannot support theatre performances that do not focus on sexual assault, domestic violence, dating violence, stalking, or sex trafficking.

Misconceptions About the Program Consolidated Youth and Engaging Men Grantees can: Serve male survivors Serve and engage juveniles in detention facilities Provide food to children and youth (with approval from OVW program specialist) Provide support and services to non-offending caregivers Now that we’ve addressed some of the things you can’t do, let’s talk about what you can do!

OVW and Technical Assistance Support Your Success is Our Success Good stewards of tax dollars Support for your success How do we do it – effective grants management and provision of technical assistance

Good Foundation is Critical Accounting Training Financial Systems Financial Management Reports Progress Reports Financial Status Reports Grant Adjustment Notices Change in Scope Budget Modification Product/Materials Approval 1. These lay the critical foundation for effective management of your grant award. ADMINISTRATIVELY: Accounting Up to date training and adequate financial system effectively support the management of your grant. Progress Reports Accountability to show good stewardship of public dollars & responsiveness to the requirements of grant. Grant Adjustment Notices The official record documenting approvals/denials of products and changes to the scope of the project or budget. I’ll discuss each of these in greater detail in a bit.

Collaborative Development: Our Roles Grantee Needs Implementation Innovative Practice Navigating Challenges TA Provider Substantive Knowledge National Perspective Provides Assistance Provides Connections OVW Program & TA Oversight Grant Management Federal Leadership

What is Technical Assistance? Assistance and support for grantees Consists of experts in the field of youth engagement, sexual assault, domestic violence, dating violence, stalking, and sex trafficking Available throughout the project to ensure your project’s success Technical Assistance Providers are grant funded organizations and experts who provide free support to grantees on topical issues covered under the grant.

Areas of TA Expertise Culturally Specific Populations Child and Youth Victim Services Accessibility Engaging Men Youth Sex Trafficking Comprehensive Prevention and Education Youth Engagement & Leadership Coordinated Community Response Teams Assessment and Strategic Planning Our TA provider team has an array of expertise that can support grantees in most key areas of their project as you can see from the topic areas. There are various ways that they can provide support which they will discuss later today.

Training and Technical Assistance Institutes Two per year Required to bring project partners CY TA Institutes All training and technical assistance institutes are required for grantees and project partners. Grantees were required at application time to set aside funds specifically to travel for these trainings. You are required to attend 2 CY Institutes per year, plus additional technical assistance events as organized. (Engaging Men CCR Institute; Youth Summits) Each grantee is required to bring a team to the training. The team that is selected for the first training should attend each additional training. The institutes are designed to build the knowledge, skills and capacity of project and community partners and are intended to build upon one another. These are working trainings so it is critical that grantees bring the right people.

Technical Assistance Providers Comprehensive Technical Assistance Team Alliance of Local Service Organizations Men Can Stop Rape Break the Cycle Targeted Technical Assistance Providers International Organization of Adolescents University Colorado Denver You will be meeting some of them over the next three days. We have also provided a contact sheet in your folders.

Communication with OVW Grantees are assigned to an OVW Program Specialist (Kellie Greene) Programmatic Points of Contact: OVW primarily communicates with the project coordinator of the grant Develop a communication plan among project partners In order to ensure that you are receiving the most timely information, we ask to have one programmatic contact for each individual project. OVW typically communicates with the project coordinator or the person who is primarily responsible for the day to day implementation of the project. While we know that programs often also have project directors, we prefer to talk to with the project coordinator, but can certainly have email communication with both project director and coordinator as needed. Grantees should develop a communication plan for the sharing of important programmatic notifications and information from OVW.

Communication with OVW 3 Communication Channels Grants Management System (GMS) Email Phone Technical Assistance Email List There are three primary ways that you will communicate or receive communication from OVW and/or the Consolidated Youth Technical Assistance Team 1. Grants Management System: This is the electronic system that houses your grant file, any changes to the project, programmatic reports and financial reports. Often you will receive communications from OVW via messages to the POC inbox for things such as revisions needed to the progress reports or change requests for Grant Adjustment Notices (GANS) that are submitted. 2. Email Correspondence with the Program Specialist: This will be the primary way that you communicate with your OVW program specialist. You can ask questions, get guidance and clarification, request conference calls, etc. 3. Technical Assistance Email List: This is how the technical assistance provider will communicate with grantees. Your assigned technical assistance point of contact (which will be discussed later) will assist you with this. The TA Team manages this list and it is separate from OVW.

To Get You Started with Grants Management Final Budget Approvals Changes to Project Partners GANs Program Office Approval GAN Budget Revision vs Budget Modification Change of Scope Change of Authorizing Representative Change of Point of Contact Change of Financial Point of Contact

3 Types of Site Visits Site Visits OVW Programmatic Monitoring Visit OVW/OJP Financial Monitoring Visit Technical Assistance On-Site Visit There are three primary ways that you may receive a site visit related to your grant: OVW site visit: As the funder and federal monitor, one of the ways that we monitor your compliance with grant goals, objectives and program requirements is through a site visit. During that visit, the OVW program specialists are reviewing the programmatic aspects of your program. Did you meet the grant program requirements? Another purpose of the site visit is to identify promising practices that could potentially be replicated in other communities; and to identify areas where additional technical assistance will support the overall success of the grantee in meeting the goals and objectives of their project. OVW/OJP Financial Monitoring Visits: As the funder and federal monitor, our financial divisions either in OVW or Office of Justice Programs may ask to come on site to conduct a financial monitoring visit. During that visit, the financial analysts are looking at your financial systems, ledgers, and accounting mechanisms to see if you have expended funds appropriately and in line with program and federal requirements. Technical Assistance On-Site Visit: as a support system for grantees, Consolidated Youth and Engaging Men program technical assistance providers may conduct an on-site visit at the request of the grantee or the OVW program specialist to provide training to project personnel; assist with problem solving; do capacity building with the CCR team, and other activities to address any challenges with program implementation. Again, we want you to be successful!

Reporting Requirements Financial Quarterly Report Reporting Period Due Date October - December January 30 January – March April 30 April – June July 30 July - September October 30 A report is required for all reporting periods, whether or not there is activity. If there is no activity, your report should reflect zeros for that reporting period. A representative from our Grants Financial Management Division will be presenting tomorrow and will provide more information on these reports.

Reporting Requirements Progress Reports Reporting Period Due Dates January 1 - June 30 July 30 July 1 - December 30 January 30 Progress reports must be submitted within 30 days after the end of the reporting periods. Progress reports are submitted through the Grant Management System (GMS). Please start early for report submission so that you can navigate any technical challenges in submitting the report. *Please note that failure to submit financial and progress reports by the due date will result in frozen funds.* Once funds are frozen, there is nothing that the program specialist can do. The grantee must submit their report and then the funds will be released. A representative from Muskie (the TA provider for progress reports) will be presenting later today and will provide more information on progress reports. They are also available to assist you if you have challenges filling out the reports.

TA2TA.org Access to office-wide technical assistance Search by topic or program Webinars, trainings, conferences, etc.

Questions? Yes, and…..