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Senior Service America, Inc. (SSAI) Request for Proposals (RFP) Bidders’ Webinar Request for Proposals (RFP) Alleghany, Ashe, Avery, Davidson, Davie, Forsyth, Mitchell, Stokes, Surry, Watauga, Wilkes, Yadkin, and Yancey Counties Wednesday, July 19, 2017 3:30 p.m. EDT

Who is on call today? Webinar details Today’s Presenter: Chris Garland, National SCSEP Director Webinar Length 1 hour We may finish early if not all time is needed Who is on call today?

Resource for this Webinar Have a copy of the North Carolina RFP with you when participating in this webinar

RFP Overview Introduction Request for Proposal Roles and Responsibilities Funding Target Population SSAI SCSEP Performance Measures Eligibility and Minimum Qualifications for Responding Organizations Content of the Response Package Submission of Proposal in Response to RFP Evaluation Criteria and Selection Process Notice of Award Bidders’ Webinar List of Attachments Additional Documents to Review

Closing Date for Submissions Thursday, July 27, 2017, 5:00 p.m. EDT

Total Estimated Funding of Subgrant: $867,852 from Sept. 1, 2017 – June 30, 2018 There will be the opportunities for renewal following June 30, 2018 contingent upon the availability of federal funds.

I. Introduction Senior Service America Inc. 49 year old 501(c)(3) national nonprofit 2nd largest Senior Community Service Employment Program (SCSEP) National Grantee Headquartered in Silver Spring, MD Work with a national network of 65 subgrantees organizations to operate SCSEP in 13 states

I. Introduction (cont’d) North Carolina Senior Service America, Inc. is the largest SCSEP national grantee in North Carolina SSAI has served various parts of North Carolina since 1972 Currently, SSAI partners with nine (9) organizations in the state High Country Council of Governments and Winston Salem Urban League are SSAI’s current subgrantees serving Alleghany, Ashe, Avery, Davidson, Davie, Forsyth, Mitchell, Stokes, Surry, Watauga, Wilkes, Yadkin, and Yancey Counties, respectively

An eligible applicant can bid to serve only one county or any combination of the these 13 counties. An applicant that applies to serve more than one county can submit one collective application response. Depending on responses, SSAI may award multiple subgrants.

II. Request for Proposal (RFP) SSAI is seeking a qualified organization(s) to administer SCSEP SCSEP is Title V of the Older Americans Act Only federally-sponsored employment and training program targeted specifically to low-income older individuals who want to enter or re-enter the workforce Multiple missions include promoting useful opportunities in community service job training and moving SCSEP participants to unsubsidized employment, where appropriate

II. RFP (cont’d) SCSEP participants… Are eligible individuals 55 or older, unemployed, have participated on SCSEP for less than four years, and earn less than 125% of Federal Poverty Guidelines who want or need to re-enter the workforce Paid federal, state or local minimum wage (whichever is higher) For work experience at “host agencies” – 501 (c)(3) nonprofit or government training sites Typically 20 hours per week

III. Roles and Responsibilities Subgrantee Employ a full-time project director for every 60 modified authorized positions and other personnel necessary for programmatic and financial administration and supervision of SCSEP (this subgrant has 123 modified authorized positions) Recruit and enroll eligible applicants Select appropriate host agencies Promote necessary linkages and partnerships Comply with SCSEP regulations and policies Utilize case management method Meet performance goals outlined in Sponsor Agreement

III. Roles & Responsibilities (cont’d) SSAI Provides training, guidance, coaching on all aspects of program and financial administration, performance, data collection and SCSEP regulations and policy Provides technical assistance on SSAI’s person-centered approach to IEPs, community service assignments and unsubsidized placement Conducts regular compliance and fiscal monitoring

IV. Funding Each subgrant budget has four budget categories: Participant Wages and Fringe Benefits Administrative Costs (Adm) Other Program Costs (OPC) Nonfederal Share of Costs/Nonfederal Match

The subgrant award is for ten (10) months from Subgrant Budget The subgrant award is for ten (10) months from September 1, 2017 – June 30, 2018 Wisconsin 10 Months   September 1, 2017 – June 30, 2018 123 slots/authorized positions PWFB $ 780,433 OPC $ 36,295 ADM $ 81,124 Total Federal $ 867,852 Non-Federal $ 111,848 Total $ 979,700

V. Target Population Eligible participant Priority of Service for Individuals with Multiple Barriers to Employment Individual Employment Plans (IEP) Unsubsidized Employment Community Service Work-Based Training

V. Target Population (cont’d) Host Agencies Maintenance of Effort Other Permissible Training Coordination with American Job Centers, State and Local WDBs, AAAs and other SCSEP providers

VI. SSAI SCSEP Performance Measures Measures while participant is on SCSEP Service level or number of eligible individuals served Community Service Hours Most-in-Need (MIN)

VI. Performance Measures (cont’d) Measures after participant exits – WIA Common Measures Entered Employment Retention Average Earnings *SSAI unsubsidized placement goal *Spend 100% of subgrant funds by June 30th of each year

VI. Performance Measures (cont’d) Additional Indicators – set by Secretary of Labor Retention in Unsubsidized Employment For One Year Satisfaction Level of Participants, Employers and Host Agencies Volunteer Work Indicator

VII. Eligibility and Qualifications of Bidders Any 501(c)(3) non-profit agency Any government agency That… Meet the goals, standards and policies of SSAI for providing SCSEP, as described in this RFP SSAI discourages eligible bidders from applying that intend to subcontract this SCSEP subgrant to another agency

VIII. Content of Response Package Attachment A – Application Face Sheet Attachment B – Complete Narrative Responses Attachment C – Minimum of 2 letters of support from partner organizations Pg. 18 of RFP - #7 – attachments requested

IX. Submission Instructions All requested documents transmitted electronically MS Word or Adobe PDF or combination Do not send Zip files Email address: rfp@ssa-i.org No later than 5:00 p.m. EDT on Thurs., 7/27th SSAI will email you acknowledging receipt of application

X. Evaluation Criteria Proposals will be evaluated based on the following criteria: Organizational Capacity – 25 points Program Design and Approach – 40 points Administrative and Fiscal Qualifications – 35 points Applicants must score a minimum of 70 points to be considered for funding. Review committee will be comprised of SSAI staff. SSAI reserves the right to seek additional information from Applicants, potentially including site visits or agency interviews.

XI. Notice of Award SSAI will announce the award(s) no later than Monday, August 7, 2017 SSAI will notify all applicants of decision by email SSAI will facilitate transition activities of SCSEP in August 2017

XII. Bidders’ Webinar, Questions & Technical Assistance Today  Anyone else join? Q&A Review questions received to date Take any new questions from attendees on today’s webinar We will post recording, FAQ, and PPT slides ASAP

XIII. Attachments Attachment A – Application Face Sheet and Checklist Display Attachment B – Narrative Response

XIV. Additional Documents to Review 2010 SCSEP Final Regulations 2010 Older Americans Act Amendments 2017 Federal Poverty Guidelines TEGL No. 22-16 Revised Income Inclusions and Exclusions TEGL 12-06

Key Dates/Timeline RFPs Issued: July 12, 2017 Bidders’ Webinar: July 19, 2017 Last Day to Submit RFP Questions: July 21, 2017 Proposals Submission Deadline: July 27, 2017 Grant(s) Announcement(s): By August 7, 2017 Transition Activities: August 2017 Initiation of Services: September 1, 2017

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