Microsoft Excel Databases.

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Presentation transcript:

Microsoft Excel Databases

Icebreaker

Terminal Objective Given an overview of Microsoft Excel, the student will recite when it is appropriate to use spreadsheets rather than databases with 100% accuracy as presented by the Instructor. (Cognitive/Basic/Intermediate)

Enabling Objective Given an overview of Microsoft Excel features, the student will be able to identify at least 3 basic capabilities of Excel with 100% accuracy as presented by the Instructor. (Cognitive/Basic/Intermediate)

Simply- WHY? Why am I hear? What will I learn?

A Brief History Excel 2.0 Excel 3.0 Excel 4.0 Excel 5.0 Released 1987 Includes toolbars, drawing, 3D charts, etc Excel 4.0 Released 1992, Adds auto-fill feature Excel 5.0 Released 1993, Includes VBA and Macro recording

Excel 95 Excel 97 Excel 2000 Excel 2002 Excel 2003 v7, Released 1995 (Where did v6 go?) Excel 97 v8 with Office 97. Includes the Paper Clip assistant Excel 2000 v9 multiple clip board objects Excel 2002 v10 “minor enhancements” (Office XP) Excel 2003 v11 “minor enhancements”, new tables

Excel 2007 Excel 2010 Excel 2013 Excel 2016 v12, Ribbon Menu, Smart Art Excel 2010 v14, (Where is 13? Superstition) Improved Pivot, Preview before paste, customize ribbon Excel 2013 v15, Flashfill, PowerPivot, 50 new functions Excel 2016 v16, New charts, Time grouping, Link to Visio

Features of Access 32 vs 64 Bit Size Limitations (per worksheet) When in doubt- stick with 32 bit Size Limitations (per worksheet) Before 2007- 65000 / 65536 rows After 2007- 1,048,576 rows by 16,384 columns, 255 char Full limitations here Workbook limited to 2 GB and 4 GB memory usage Calculations, Graphing Tools, Pivot Tables, Macros Timeline Slicer may be very useful

Basic Parts Macros VBA

Putting it all together

Additional Tips and Techniques