Tennessee Highway Safety Office FY19 Grant Orientation Workshop Status Reports Tennessee Highway Safety Office FY19 Grant Orientation Workshop

The Basics for All Grantees Where do I submit my report? www.THSOgrants.org Deadlines Due in the State office no later than the first (1st) of the second month following the end of the covered reporting period Cannot be submitted before the month/quarter ends Due to the Data Collection Form ONE EXCEPTION Program grantees September/4th quarter report AND Final status report due November 1 HVE grantees Only a 4th quarter is due November 1 - No Final Report Status Report = Payment of claim

Deadline Table Monthly Claims and Status Reports Reporting Period Due Date October December 1st November January 1st December February 1st January March 1st February April 1st March May 1st April June 1st May July 1st June August 1st July September 1st August October 1st September November 1st    Quarterly Claims and Status Reports Reporting Period Due Date October 1 through December 31 February 1st January 1 through March 31 May 1st April 1 through June 30 August 1st July 1 through September 30 November 1st

REPORTING Law Enforcement Program Grants vs. High Visibility Enforcement (HVE)Grants

Law Enforcement Program Grants (Non HVE grants) www.THSOgrants.org Monthly/quarterly report Specific to your grant goals/objectives/tasks Enforcement efforts on alcohol, impaired driving, speed, seatbelt, etc. Data collection form Began FFY17 Includes department wide activity and grant funded activity

HVE Grants Only one report required per quarter Data collection form Began FFY17 Includes department wide activity and grant funded activity

Tennessee Highway Safety Office Activity Sheet Data Collection Form   Tennessee Highway Safety Office Activity Sheet Agency: Violations Grant Funded Department Funded Total Speeding DUI Child Restraint Seatbelt Distracted / Due Care Other Warnings Total of All Violations Number of Officers (traffic): Number of Officers (total):

Data Collection Form Tips Easy to complete Only 7 fields for violations Grant funded and department funded Must place a “0” in fields where there is no activity One field for number of officers working traffic One field for number of officers in entire agency Grand total is automated once user “saves”

Law Enforcement Program Grants & High Visibility Enforcement Grants Where do I report? www.tntrafficsafety.org Report stats for specified NHTSA campaigns Holiday Reporting Campaign (Christmas / New Year’s Day) Booze It and Lose It Memorial Day Campaign Click It or Ticket Labor Day Campaign LELs can assist throughout the year

What do we look for? Quality reports: Timely – On or before the deadlines But after the month/quarter ends Detailed Goals/Objectives/Tasks Progress/strengths/weaknesses/obstacles Contain relative docs/attachments

Status Report There are 2 Sections Goals/Objectives Must be year to date Tasks Must be specific to the month/quarter

Goals/Objectives - Example Goal - Reduce the number and severity of crashes/fatalities in Tennessee Town Objectives: A. Decrease the number of fatalities 20% from 100 to 80 B. Decrease the number of impaired driving injury crashes by 10% from 500 to 450

Poor Quality Report A. Decrease the number of fatalities 20% from 100 to 80. Through aggressive enforcement we are decreasing the number of fatalities. B. Decrease the number of impaired driving injury crashes by 10% from 500 to 450 - Alcohol related crashes have increased.

High Quality Report A. Decrease the number of fatalities 20% from 100 to 80. Update: YTD - FY17 (10) vs. FY18 (8) Reduction of 2 fatalities or 20% reduction B. Decrease the number of impaired injury crashes by 10% from 500 to 450 Update: YTD crashes FY17 (100) vs. FY18 (150). Increase of 50 impaired driving injury crashes YTD or 50% increase. Details are provided in the Task category.

Tasks – Example Task 1: Conduct 5 saturation patrols and 1 impaired driving check point in the first quarter

Tasks Poor Quality High Quality Volunteerburg PD held two saturation patrols during the first quarter. Flu outbreak caused a shortage of officers to conduct the remaining 3 saturation patrols. Checkpoint scheduled for November 16 - canceled due to inclement weather. Nov 4 and 27 saturation patrols 4 hours each 8,000 DUI arrests 187,000 speeding citations 1 citation for texting Saturation patrols were conducted in quarter 1 and there was no checkpoint.

Questions?