board meeting Monday, September 16, 2013

missionstatement To enrich the educational experiences of the students at Sunset View Elementary through volunteerism and fundraising.

agenda 1.Welcome and Introductions – Anne 2.Approval of Minutes Review of votes for Treasurer Update Signature Cards 3.Financial Report - Loren 4.Volunteer Opportunities– Holly 5.Communications – Brenda and Wendy 6.Fundraising – Tori 7.Strategic Planning and Proposal Process – Michelle 8.Cluster Report – Kristin 9.STEM Update - Tim 10.Principals Report - Jackie 11.Open Forum: class sizes – Anne and Jackie

financialreport

volunteeropportuities chair an event or program… Everyone a Reader Dinner Dance Auction –Event coordinator –Procurement Specialist –Auction Director give your time to… Halloween Carnival Everyone a Reader Art Corp Yearbook Book Fair

communications Increasing Awareness and Involvement… topic-specific eblasts: new teacher bios teacher aids overview get to know your teacher – fun facts what does API mean? kidsfirst program information – STEM, poetry, VAPA, garden, art corp

fundraising master calendar annual giving rummage sale moms night out jogathon – moonlight madness DDA

strategicplanning FAQs offers an additional forum for answers relating to kidsfirst information improves school community relations website example programs committee history established in May 2012, committed parents and SSV staff working together using a common set of criteria to evaluate programs, items, and initiatives funded by kidsfirst function contributes to the evaluation of new proposals for kidsfirst funds evaluate performance of existing programs annual review january - february

proposalprocess online 1.Complete online proposal form 2.Submit proposal to Holly or Anne by Mondays NOV 11 - JAN6 - FEB10 - MAR 10 3.Proposal goes to (Thursday) Staff meeting 4.Proposal goes to PC (Programs Committee) for review and discussion (teachers on PC able to report staff opinions) 5.PC gathers additional data, input, feedback and reports back to proposal author 6.Completed proposal is posted on website for kidsfirst Board review prior to Board meeting 7.Proposal presented at monthly kidsfirst Board meeting with the PC results

sciencetechnologyengineeringmath STEM Program kicked off in STEM committee includes teachers and parents STEM seeks to supplement existing science and technology learning with up-to-date materials, programs, and facilities. STEM incubates and develops grade level programs –WeDo Robotics (grades 2-3), 4 th Grade Ocean Program, Digital Microscopes, Kinder iPads –Teacher training, staff planning days, family science night Renovating computer lab

STEMbudgetoverview Category Spent Budget Notes Smart Lab Buildout20,03312,500Architectural Plan, desks, carpet, paint, cabinets, to be completed fall 2013 Family Science Night6771,000Held in 2014 Garden1,2002,000Adding additional funds for speakers and educational materials, Terri Renfro Teacher Training and Planning 3,0505,000Conferences and Planning Days for teachers and staff. Grade Level Programs 5,4625,400STEM committee works with teachers to identify new projects/write proposals Equipment (Hardware/Software) 13,61910,250Last year, backfilled a delay from the district getting i21 equipment. Provide subscriptions to online educational resources. New printer for lab, etc.. Technology Support02,000Bring in outside IT help if needed

principalsreport

missionstatement To enrich the educational experiences of the students at Sunset View Elementary through volunteerism and fundraising.

classsize K th grade K th grade K th grade K th grade32.13

2013 surveyresults Funding an additional teacher 84% - very important 84% - good and effective use of funds

2013 surveyresults Teachers Aides 90% - very important 87% - good and effective use of funds

proposals

proposalresponse We appreciate the proposals submitted last week. Rather than approve proposals as written, kidsfirst would like to reiterate its commitment to the existing classroom aides program by: Insisting that the school explore all available options to recruit aides, as promised last spring. This includes a willingness to support USD partnership. Making available additional funds - up to $30K - to the the existing $25K budgeted for The current mandate to target 3 hours/classroom/week is changed to up to 6 hours/classroom/week as needed. Requesting that immediate and specific needs for aides be addressed first, as determined by teaching staff as a whole. Teachers will have the freedom to allocate first to lower grades as they see fit (up to 6 hours per week).

proposalresponse In summary… If the $25,000 classroom assistant budget is exceeded, an additional $30,000 (totaling $55,000), will be made available for the classroom assistants budget in Funds would be distributed among classrooms as determined by teaching staff to best promote learning in all classrooms…perhaps with special consideration to lower grades… compensating for higher class sizes… with an understanding that each classroom may have up to 6 hours/week/classroom if possible

board meeting Monday, September 16, 2013