Shelly Cashman: Microsoft Publisher 2016 Module 1: Creating a Flyer © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

Objectives (1 of 2) Choose Publisher template options Describe the Publisher window Select objects and zoom Replace Publisher placeholder and default text Delete objects Check spelling as you type Format text and autofit

Objectives (2 of 2) Use graphics Insert a photo Move, align, and resize objects Print a publication Open and modify a publication Create a hyperlink Save a print publication as a web publication

Project – 5K Flyer (1 of 2) Figure 1-1: A template for a flyer advertising a 5K

Project – 5K (2 of 2) Roadmap Customize the template options such as choice, color scheme, and font scheme Navigate the interface and select objects Replace placeholder text Delete objects you do not plan to use in the publication, if any Format the text in the flyer Insert graphics in placeholders and in other locations, as necessary Enhance the page by repositioning and aligning objects After saving, open and revise the publication

Creating a Flyer (1 of 3) Create a new publication from a template Create a new publication from scratch Create a new publication based on an existing one Open an existing publication

Creating a Flyer (2 of 3) Templates To Run Publisher and View Built-In Templates Run Publisher. If the Publisher window is not maximized, click the Maximize button on its title bar to maximize the window In the Publisher start screen, click BUILT-IN to display the built-in templates

Creating a Flyer (3 of 3) Figure 1-12: Click Contact information in the Tear-offs gallery to select tear-offs that will display contact information

Selecting Objects and Zooming (1 of 2) Tool Method Result Function Key To zoom in on an object, press the F9 key on the keyboard, press the F9 key again to return to the previous magnification Selected objected appears centered in the workspace at 100% magnification Keyboard shortcut To zoom to page width, press CTRL+SHIFT+L Page layout is magnified as large as possible in the workspace Mouse wheel To change the magnification, press and hold the CTRL key and then move the mouse wheel down or up Page layout appears 20% smaller or larger Page width button To zoom to page width, click the Page Width button Page layout expands to fill the workspace horizontally Ribbon To use the ribbon, click the View tab. In the Zoom group, click the desired button Page layout appears at selected magnification Selected Objects button To zoom to objects, click the Selected Objects button Selected object is magnified as large as possible to fit on the screen Shortcut menu To zoom in on an object, right-click the object, point to Zoom on the shortcut menu, click the desired magnification Object appears at selected magnification Table 1-1: Shows several zoom methods

Selecting Objects and Zooming (2 of 2) Tool Method Result ‘Show Whole Page’ button To zoom to whole page, click the ‘Show Whole Page’ button on the status bar Page layout s magnified as large as possible in the workspace Whole Page button To zoom to whole page, click the Whole Page button Page layout is magnified as large as possible in the workspace Zoom box To change the magnification, enter a magnification percentage in the Zoom box Page layout appears at entered magnification Zoom arrow To change the magnification, click Zoom arrow and then click desired magnification Page layout appears at selected magnification Zoom Out button Zoom In button To increment or decrement magnification, click the Zoom Out or Zoom In button on the status bar Page layout appears 10%b smaller or larger with each click Zoom slider To change the magnification of the entire page, drag the Zoom slider on the status bar Objects appear at selected magnification 100% button To zoom to page width, click the 100% button Page layout is magnified to 100% Table 1-1 (continued): Shows several zoom methods

Selecting and Entering Text (1 of 3) Figure 1-18: Click the title text to select it

Selecting and Entering Text (2 of 3) To Replace Default Text Click the text in the Business Name text box to position the insertion point inside the text box Drag through the text in the Business Name text box to select all of the text in the text box Type desired text to complete the text Figure 1-24: Drag through the text in the Business Name text box to select all of the text in the text box

Selecting and Entering Text (3 of 3) To Enter Tear-Off Text Scroll to display the lower portion of the flyer Click the text in one of the tear-off text boxes to select it Type desired text and then press the ENTER key Type desired text to complete the tear-off text Click outside of the text box to synchronize the other tear-offs Figure 1-27: Click the text in one of the tear-off text boxes to select it

Deleting Objects To Delete Objects Scroll to the top of the flyer to display the organization logo. Click Zoom In button on the status bar several times to increase the magnification Point to the logo to display the boundary and then click the boundary to select the object. Avoid clicking the text in the logo Press the DELETE key to delete the selected object Figure 1-30: Point to the logo to display the boundary and then click the boundary to select the object. Avoid clicking the text in the logo

Checking the Spelling To Check Spelling as You Type Click the text in the ‘Business Tagline or Motto’ text box to position the insertion point inside the text box Drag through the text or press CTRL+A to select all of the text in the text box Type a desired word incorrectly, so that a red wavy underline appears Right-click the flagged word to display a shortcut menu that presents a list of suggested spelling corrections of the flagged word Click the correct spelling on the shortcut menu to replace the misspelled word with a correctly spelled word Save the publication on your hard drive, OneDrive, or other storage location using the file name desired

Formatting Text (1 of 6) Figure 1-36: The more common formatting commands are shown in the Font group on the Home tab on the ribbon

Formatting Text (2 of 6) To Bold Text Click Home on the ribbon to display the Home tab In the publication, scroll to the description text box and then drag through the text you wish to format to select it With the text selected, click the Bold button to bold the selected text Figure 1-37: With the text selected, click the Bold button to bold the selected text

Formatting Text (3 of 6) To Underline Text Drag through the desired text to select it With the text selected, click the Underline button Figure 1-38: With the text selected, click the Underline button

Formatting Text (4 of 6) To Italicize Text Select the text desired With the text selected, click the Italic button to italicize the selected text Figure 1-39: With the text selected, click the Italic button to italicize the selected text

Formatting Text (5 of 6) Types of Autofitting Result Best Fit Shrinks or expands text to fit in the text box, even when the text box is resized Shrink Text On Overflow Reduces the point size of text until no text is in overflow Grow Text Box to Fit Enlarges text box to fit all of the text at its current size Do Not Autofit Text appears at its original size Table 1-2: Types of Autofitting described

Formatting Text (6 of 6) To Increase the Font Size Scroll as necessary to display the text in the date text box Click the text and then press CTRL+A to select all of the text in the text box Click the ‘Increase Font Size’ button several times until the text fills the text box without wrapping to a second line. If the line wraps, click the ‘Decrease Font Size’ button one time Figure 1-42: Click the ‘Increase Font Size’ button several times until the text fills the text box without wrapping to a second line. If the line wraps, click the ‘Decrease Font Size’ button one time

Using Graphics (1 of 2) To Use the Picture Placeholder Click the area above the title to display the boundary of the picture placeholder and the picture icon Click the picture icon to display the Insert Pictures dialog box Click the ‘From a File’ Browse button to display the Insert Picture dialog box Navigate to the Data Files and the desired folder. Scroll down in the list to display the desired file Double-click the file desired file to insert the chosen picture into the publication

Using Graphics (2 of 2) To Insert a Picture Click outside the page layout so that no object is selected Click Insert on the ribbon to display the Insert tab Click the Pictures button to display the Insert Picture dialog box Navigate to the location of the Data Files and the desired folder Double-click the desired picture to insert the graphic into the publication

Resizing, Moving, and Aligning Objects (1 of 6) To Resize an Object Scroll as necessary and then select the object to be resized SHIFT+drag the lower-right sizing handle up and left until the status bar displays a desired size Figure 1-49: SHIFT+drag the lower-right sizing handle up and left until the status bar displays a desired size

Resizing, Moving, and Aligning Objects (2 of 6) To Move a Graphic If necessary, select the graphic Drag the graphic up and the left side of the flyer, until the pink layout guide appears and is aligned horizontally with the date Release the mouse button to finish moving the object Figure 1-50: Drag the graphic up and the left side of the flyer, until the pink layout guide appears and is aligned horizontally with the date

Resizing, Moving, and Aligning Objects (3 of 6) To Move a Text Box Select the text box you wish to move by clicking its border SHIFT+drag text box to move it in a straight line until it aligns with the right margin as noted by the pink vertical layout guide Figure 1-51: SHIFT+drag text box to move it in a straight line until it aligns with the right margin as noted by the pink vertical layout guide

Resizing, Moving, and Aligning Objects (4 of 6) To Align Text Click the text in the title Click the Align Right button to align the text on the right Figure 1-52: Click the Align Right button to align the text on the right

Resizing, Moving, and Aligning Objects (5 of 6) To View the Whole Page Click outside of any selected object to deselect it Click the ‘Show Whole Page’ button on the status bar to view the entire page Click the Save button on the Quick Access Toolbar to save the file with the same file name and to overwrite the previously saved file Figure 1-53: Click the ‘Show Whole Page’ button on the status bar to view the entire page

Resizing, Moving, and Aligning Objects (6 of 6) To Print a Publication Click File on the ribbon to open the Backstage view Click the Print tab in the Backstage view to display the Print gallery Verify the printer name listed on the Printer Status button will print a hard copy of the publication. If necessary, click the Printer Status button to display a list of available printer option and then click the desired printer to change the currently selected printer Click the Print button in the Print gallery to print the publication on the currently selected printer When the printer stops, retrieve the hard copy Exit Publisher. If a Microsoft Publisher dialog box appears, click the Save button to see any changes made to the publication since the last save

Changing a Publication (1 of 4) Deletions: when objects are incorrect or no longer needed Additions: additional text, objects, or formatting now needed Modifications: normal techniques of inserting, deleting, editing, and formatting apply

Changing a Publication (2 of 4) To Open a Recent Publication Run Publisher In the Recent list, click the desired file to open the publication Figure 1-54: Run Publisher

Changing a Publication (3 of 4) To Insert a Hyperlink Select the text you wish to make a hyperlink and then zoom to 100% Click Insert on the ribbon to display the Insert tab Click the ‘Add a Hyperlink’ button to display the Insert Hyperlink dialog box If necessary, click the Address text box to position the insertion point and then type desired text to enter the web address. Publisher will add the http:// protocol to your web address Click the OK button to assign the hyperlink

Changing a Publication (4 of 4) To Delete Using a Shortcut Menu Scroll to the lower portion of the flyer Right-click any one of the tear-offs to display the shortcut menu Click Delete Object on the shortcut menu to delete the tear-offs Figure 1-58: Right-click any one of the tear-offs to display the shortcut menu

Creating a Webpage from a Publication (1 of 3) To Save a Print Publication as a Web Publication Click File on the ribbon to open the Backstage view Click the Export tab in the Backstage view to display the Export gallery Click the Publish HTML tab to display its options Click the ‘Web Page (HTML)’ button to display options for publishing HTML Click ‘Single File Web Page (MHTML)’ to select it Click the Publish HTML button in the Backstage view to display the Save As dialog box Type desired text in the File name text box. Do not press the ENTER key after typing the file name Navigate to your storage location Click the Save button (Save As dialog box) to save the publication as a single file web page

Creating a Webpage from a Publication (2 of 3) Figure 1-61: Navigate to your storage location

Creating a Webpage from a Publication (3 of 3) To Preview the Web Publication in a Browser Click the folder icon on your taskbar to run the File Explorer. When the File Explorer window opens, navigate to your storage location Double-click the desired file When the browser window opens, if necessary, maximize the window and scroll to display the hyperlink Click the Close button on the browser window’s title bar and then click the Close button on the File Explorer window’s title bar Exit Publisher. If a Microsoft Publisher dialog box appears, click the Don’t Save button to exit the Publisher Sign out of your Microsoft Account if necessary