JULAC CONCERT Conference November 2018

Mission Through its collaborative efforts, JULAC creates an environment where scholarly resources are collected, managed and shared through the delivery of innovative services that enhance the academic endeavors of the UGC funded institutions. Vision JULAC is the premier body for deep collaborations related to scholarly information resources and services in Hong Kong academia.

JULAC Top Strategic Directions 2017-2020 Goal 1: Ensure Access to a Rich and Diverse Collection Collaboratively Fully establish JURA (Joint Universities Research Archive) to reduce duplication of print and guarantee access to retained copies (Explore a joint temporary storage) Joint consortia purchasing Collect research data Explore a common platform for research output Digitization initiatives Preservation and conservation issues 

JULAC Top Strategic Directions 2017-2020 Goal 2: Deliver Innovative Services and Operations Together Implement a shared ILS system Explore collaborative opportunities through the shared ILS Embed Information Literacy MOOCs and other project outcomes into curriculum Promote Open Access Establish a JULAC research support group Review common operations to maximize efficiency Review and enhance JULAC statistics   Goal 3: Shared Staff development Establish JULAC Deputies Group

Shared Integrated Library System (ILS) (2/2) Date JULAC Shared ILS Milestone May 2016 Project organization and governance structure approved Jul 2016 Official project kick-off Sep 2016 Implementation Manager assumed duty for 1 year (served as the single contact between JULAC and the vendor) Aug – Oct 2016 1st round of test data migration Oct – Nov 2016 Alma and Primo production environment delivered, workflow testing started Nov 2016 Change Manager assumed duty for 2 years (Supports libraries in Change Management and Process Re-engineering at both JULAC and institutional levels) Jan – Mar 2017 2nd round of test data migration May – 16 July 2017 Cutover data migration and freeze of technical services 17 Jul 2017 Shared ILS launched

Shared ILS Governance The Shared ILS Steering Committee first met in May 2018. The Committee shall provide the oversight and leadership of the Shared ILS on behalf of the JULAC Directors; make operational and policy decisions taking into account the recommendations made by JULAC or its sub-committees; escalate and/or report to the JULAC Directors as needed; liaise between JULAC and Ex Libris. On behalf of the Committee, the JULAC Manager is the gatekeeper of requests on creation/deletion of user accounts and configuration changes on the Shared ILS; the single point of contact between JULAC and Ex LIbris.

JULAC Technology Committee Set up since September 2017 to take the place of JULAC Systems Committee Discusses systems issues relating to Shared ILS Provides IT-related advice and recommendations to JULAC Directors and other sub-committees. Shares knowledge and arranges sharing sessions on IT-related issues and development Long term system administration of Shared ILS Two JTECH members have started sharing the system administration work since May 2018 and will rotate among eight JULAC libraries every two years Explores with HKAF (HK Authentication Federation) on how it can be implemented in Library services and applications

JULAC Access Services Committee Library Access - JULAC Card Undergraduate degree students: reader access to JULAC libraries Library Borrowing & Inter Library Loans Postgraduate & Staff: access to and borrowing from JULAC libraries HKALL (Hong Kong Academic Library Link) Local unmediated book request and delivery service HKALL courier service Document Delivery & RAPID Overseas and local unmediated article level request and delivery service

Bibliographic Services Committee Survey on cataloguing practice BSC sub-groups on cataloguing standards and authority control Guidelines for common practices for cataloguing under a shared ILS HKCAN (Hong Kong Chinese Authority Name)

JULAC Consortiall Consortial electronic resources acquisitions Consortial monograph acquisitions– HKMAC (HK Mono Acquisitions) Perpetual Access and Escrow-CLOCKSS International Memberships: ICOLC (International Coalition of Library Consortia) CNI (Coalition of Networked Information) SCOAP3 (Sponsoring Consortium for OA Publishing in Particle Physic)

Learning Strategies Committee JULAC Information Literacy Project Entitled “Enhancing Students’ Information Literacy through the Development and Implementation of Shared Interactive Multimedia Courseware” UGC’s funded project for “Teaching and Learning Related Proposals” Project duration - 2015 to 2018

Also, each participating institution plays very important roles in these sub-projects. At the poster session in the latter half of this morning you will have plenty of time to understand each of them more in details.

Potential New Initiatives Research Support Committee Senior staff development Collaboration with Hong Kong Public Library Shared remote storage?