Project Team Building, Conflict, and Negotiation Chapter 6

Building the Project Team Identify Necessary Skills Renegotiate with Top Management Identify People With Skills Build Fallback Positions Assemble the Team Success? Yes No Building the Project Team Talk to Potential Team Members Negotiate with Their Supervisor

Effective Project Teams Clear Sense of Mission Productive Interdependency Cohesiveness Trust Enthusiasm Results Orientation

Reasons Why Teams Fail Poorly developed or unclear goals Poorly defined project team roles & interdependencies Lack of project team motivation Poor communication Poor leadership Turnover among project team members Dysfunctional behavior

Team Development Stages Adjourn Convene 4. Performing 1. Forming Trust Flexible Supportive Confident Efficient High Morale Quiet Polite Guarded Impersonal Business-like High Morale Inclusion Productivity Productive Testing Organized Infighting Establish procedures Develop team skills Confront issues Rebuilding morale Conflict over control Confrontational Alienation Personal agendas Low morale Control Cooperation 2. Storming 3. Norming

Building High-Performing Teams Make the project team tangible Publicity Terminology & language Reward good behavior Flexibility Creativity Pragmatism Develop a personal touch Lead by example Positive feedback for good performance Accessibility & consistency

Virtual Project Teams use electronic media to link members of a geographically dispersed project team How Can Virtual Teams Be Improved?

Conflict Management Conflict is a process that begins when you perceive that someone has frustrated or is about to frustrate a major concern of yours.

Sources of Conflict Organizational Interpersonal Reward systems Scarce resources Uncertainty Interpersonal Faulty attributions Faulty communication Personal grudges & prejudices

Conflict is often evidence of progress! Conflict Resolution Mediate – defusion/confrontation Arbitrate – judgment Control – cool down period Accept – unmanageable Eliminate – transfer Conflict is often evidence of progress!

Negotiation a process that is predicated on a manager’s ability to use influence productively Questions to Ask Prior to Entering a Negotiation How much power do I have? What sort of time pressures are there? Do I trust my opponent?

Principled Negotiation Invent options for mutual gain Getting to Yes – Fisher & Ury

Risk Management Chapter 7

Risk Risk management - the art and science of identifying, analyzing, and responding to risk factors throughout the life of a project and in the best interest of its objectives. Project risk – any possible event that can negatively affect the viability of a project

Process of Risk Management What is likely to happen? What can be done? What are the warning signs? Project Risk = (Probability of Event)(Consequences of Event)

Four Stages of Risk Management Risk identification Analysis of probability and consequences Risk mitigation strategies Control and documentation

Risk Factor Identification Brainstorming meetings Expert opinion Past history Multiple (team based) assessments

Control & Documentation Help managers classify and codify risks, responses, and outcomes Change management report system answers What? Who? When? Why? How?