TENURE AND PROMOTION IN ECAS Orientation for Faculty & Chairs Carla Freeman, Sr. Associate Dean of Faculty Dwight Duffus, T & P Committee Chair

TENURE & PROMOTION IN ECAS Emory hires faculty we intend to tenure and promote to full professor. Tenure and Promotion review = part of the faculty development process more generally. Mentorship within and outside the department. For Departments without a formal system of mentoring (research, teaching and service) now is the time to establish one. Clarity and transparency about expectations (research, teaching, service) and frequent feedback via annual merit review with chair and other mentors.

THE NUTS AND BOLTS OF TENURE & PROMOTION Principles and Procedures for Tenure & Promotion http://college.emory.edu/faculty/faculty/review-and-promotion.html Guidelines for Submitting Materials (available on the ECAS website) Pretenure review (3rd/4th year) Tenure review (6th year) Promotion to Full Professor (generally 6-8 years hence) Promotion to Full Professor of Long Term Associate Professors (sec C)

EXTERNAL REVIEW LETTERS Pre-tenure: 6 names - Dean’s office solicits 2 letters Both Tenure & Promotion to Full: 15 names – Dean’s Office solicits 6 letters (Peer institutions; Full Professors; exceptions: explain) Reviewer Biographies and Conflict of Interest: Title & Rank, clear description of expertise and explicit disclosure of the nature of relationship between candidate and reviewer. NO collaborators, co-authors, former teachers, former students, etc. Department can contribute 2 names in addition to the candidate. Generalists as well as sub-field experts; in cases of interdisciplinary scholarship, clustering groups of external reviewer names by sub-field/discipline The earlier these lists are submitted in May, the better success in yielding best reviewers for the candidate.

DEPARTMENTAL REVIEW All tenured faculty members participate in pre-tenure and tenure reviews; for promotion to full professor, all full professors participate in review. Research & Teaching Excellence Departments establish clear expectations; see new tenure guidelines for examples of evidence of excellence in teaching. Service: satisfactory/unsatisfactory; some service beyond the department for tenure, and more substantial (College, University, Profession) for Full Voting process; summary letter encapsulating the outside letters, the discussion, and the vote; new template for department chairs.

TENURE & PROMOTION COMMITTEE 3 Full Profs from each Division: Natural Sci, Social Sci, Humanities. Department chair and advocate (if requested by candidate) Designated rep from candidate’s division to present the case and usher the letter writing; Review the full file (research, teaching, service), department letter, external letters; vote; summary letter to the Dean of ECAS. Candidate statements on research and teaching are read very closely; get feedback in advance.

FINAL STEPS Tenure and Promotion steps: Dean reviews the full candidate file, the recommendation of the T&P Committee, Department letter, external reviews. When the case is favorable, he writes a letter recommending tenure/promotion to the Provost; the case goes to the Tenure & Promotion Advisory Committee (TPAC). President and BOT review.

Pre-tenure Key questions: Is this candidate on track for tenure? How has this candidate moved beyond the dissertation, and (if relevant) dissertation advisor? Is there evidence of a solid scholarly trajectory? Are they making a significant contribution to teaching and mentoring?

Tenure Is this scholar advancing her/his field in new ways, and having a profound impact in the discipline/interdisciplinary arena? (publications, grants, invited lectures, awards, citation indices etc.) Is there clear evidence of scholarship that goes beyond the first major project (publication, grant, etc.) Is this candidate contributing teaching excellence to the department / College? Is this candidate contributing to the service and citizenship of the Department/ College / University / Profession?

Promotion to Full Professor Is this scholar a leading figure in her/his field/subfield nationally/internationally? Is this faculty member an excellent pedagogue, advancing the teaching mission of their respective field(s) and actively mentoring/advising graduate/undergraduate students in ECAS/Emory University? Is this faculty member contributing substantial leadership to the profession both within and beyond Emory?

Important Dates By December 1st for candidates undergoing pre-tenure review, tenure review, or promotion to full professor this year (2018-19) Complete teaching portfolio Service statement and supporting materials (not required for pre-tenure) Five page personal statement (not required for pre-tenure) One page C.V. (not required for pre-tenure) Dated C.V., if you have updates Scholarly materials, if you have new items not previously uploaded

For cases to be reviewed during 2019-20 Important Dates For cases to be reviewed during 2019-20   Promotion to Full Professor Review Tenure Review Pre-Tenure Review Confirmation of Plans October 1, 2018 April 1, 2019 Initial Documents November 1, 2018 May 1, 2019 Scholarship December 15, 2018 June 15, 2019 Teaching and Service March 1, 2019 December 1, 2019