OSD/CAIG 7-1 Innovations and Improvements in Cost Information Management Weapon System Cost Reporting in the U.S. Department of Defense David M. Robinson, CDFM Lieutenant Colonel, U.S. Marine Corps Director, Contractor Cost Data Reporting Project Office (703)

OSD/CAIG History of DoD Cost Reporting Systems Contractor Cost Data Reports (CCDR) Aeronautical Manufacturers Planning Reports (AMPR) Missile Manufacturers Planning Reports (MMPR) Missile Manufacturers Support Equipment Planning Reports ((MMSEPR) Defense Contractors Planning Reports (DCPR) Cost Information Reports (CIR) Procurement Information Reports (PIR) Non-Standardized Reporting Early Standardized Reporting Current Reporting Requirements Cost Performance Reports CCDR Reengineering Effort Began

OSD/CAIG 7-3 Contractor Cost Data Reports (CCDR) l Early 1970s - The Promise –Standardized independent source of data for OSD cost estimates l Early 1990s - The Squalor –30,000 CCDR reports moldering in file cabinets in the basement of the Pentagon –Hard to use, and little used l Reengineering –CCDR Project Office established –Provide old data electronically over the web –Collect and disseminate new CCDRs over the Internet –Streamline and reduce burden where possible

OSD/CAIG 7-4 Accomplishments l Streamlined and reduced number of cost reports –electronic formats further reduce burden l Developed a public web site for information, guidance, and instruction: –new CCDR Manual & Computer-based training –Software tools and electronic formats – l Improved security standards for contractor proprietary data –developed in partnership with industry l Phase-1 of secure on-line system operational –All historic hard-copy CCDR reports now in fully text searchable electronic form

OSD/CAIG 7-5 CCDR Repository System Data Flow Government Analyst CCDR-PO User Registration Server Internet DoD Firewall DACIMS Firewall Data Processing Server Search Engine Server CRS Data Program Manager Cost Data Extract Data & Prepare Reports Extract Data & Prepare Reports Contractor Encrypt, Sign, and Send Registration Data Submission Data Inquiries

OSD/CAIG 7-6 CCDRs Available

OSD/CAIG 7-7 On-Going CCDR Programs l Archiving CCDRs - old and new –Scanning paper reports, processing electronic records l Data Collection –Collecting data from 32 active programs –Developing plans for 27 other major acquisition programs l Validation –Ensuring quality data with every CCDR submittal –No mathematical errors, No logical inconsistencies l Training –Off-site training for government analysts, industry representatives, and program management personnel l Industry Relations –Vetting cost reporting issues with senior officials –Government/Industry Focus Group made significant contribution to process

OSD/CAIG 7-8 The Vision... Become THE comprehensive, readily usable, secure, high quality source of weapon system cost information for DoD analysts l Steps Completed –Improved CCDR web sites (public and secure) –Transferred control of other cost related activities »Cost Analysis Improvement Group (CAIG) Library, DoD Cost Growth Database, Software Metrics Initiative, & Defense Employment and Purchases Projection System (DEPPS) –Development of Cost Research Document Retrieval System l Steps initiated –Building electronic interfaces with O&S data systems –Documenting mandated IT system security accreditation –Integrating other activities (above) into on-line system One-stop shop for cost analysts

OSD/CAIG 7-9 Government Analyst Cost Research Document Library Cost Research Document Library CCDR Data Library CCDR Data Library V2.1 Current System 2 Libraries 1 Search Engine Future Releases will Interface with External DoD Systems Operations & Support Cost Data Systems Operations & Support Cost Data Systems Air Force NavyArmy V3.0 DoD Firewall DACIMS Firewall Still in conceptual stages C4I Cost Data Internal PA&E Systems Defense Automated Cost Information Management System (DACIMS) Software Metrics Database Software Metrics Database V2.4 DoD Cost Growth Database DoD Cost Growth Database V2.2 System Performance Databases System Performance Databases Air Force NavyArmy Not currently Web-enabled Unclassified Internet DACIMS User Search/Query Interface to Unclassified Systems DACIMS User Search/Query Interface to Unclassified Systems Defense Employment & Purchases Projection System Defense Employment & Purchases Projection System V2.3 Planned in FY02 Completed in FY01 Objective Improve access to data …not replace existing systems 7-9

OSD/CAIG 7-10 Where We Are Today l Launched in directions that are fruitful and achievable. –Benefits include: »Reduced research time »Increased data sources –Committed to continuous re-engineering l Some weaknesses in current execution –Validation effort –Visibility to systems commands and program offices –Monitoring compliance l Other Challenges –Resource constraints –Technical risk

OSD/CAIG 7-11 Questions??? David M. Robinson, CDFM Lieutenant Colonel, U.S. Marine Corps Director, CCDR Project Office OSD, Program Analysis & Evaluation (703) (703) fax DACIMS - Enhancing DoD Cost Analysis