Kurt Dennstedt, ÖHR (Austrian Cave Rescue) 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Österreichische Höhlenrettung ÖHR Database Operational Readiness Rescue Support Kurt Dennstedt, ÖHR (Austrian Cave Rescue) 17/02/2019 13:11

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Retrospect … 1965 Paper Lists Personal Administration, Material Management ~1990 Computerized Lists ~2007 Begin DB Development Step by step additional functionality Now Online Database Central Platform 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Retrospect … 1965 Paper Lists Personal Administration, Material Management ~1990 Computerized Lists ~2007 Begin DB Development Step by step additional functionality Now Online Database Central Platform Accesses / Year 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Retrospect … 1965 Paper Lists Personal Administration, Material Management ~1990 Computerized Lists ~2007 Begin DB Development Step by step additional functionality Now Online Database Central Platform 2015 50th Anniversary ÖHR 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Requirements ‘Anywhere’ and ‘at any time’ available Easy to handle (even under stress) Self explaining – as much as possible Transparent Open platform between the different rescue units and users Access Concept Support of Rescue Enabling / Rescue Operation Email Support 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Cave Rescue - Structure Enabling Phase Operation Phase Emergency task force (authority … federal president) c National Association Cave Rescue Other Emergency organizations Other Emergency organizations Other emergency organizations Head Of Operations (Team) c Management Units LL Ω LL Province Associations CR DB Vanguard Recover Leader BT x Operational Units BT x Recover Troups Est Est Rescue Stations Material officer, … 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Functionality Personal data administration Rescuers profile administration Event management Generation Registration/Deregistration Attachments Messaging Bulk mailing Automatic messaging (after significant changes) Support of Rescue Operation 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Cave Rescuer Enabling Rescue Operation CR administers his own personal data CR registers himself to all open Cave Rescue Events - disposition - accident assurance - participation history - safeguarding in case of critical incidents downloading documents CR confirms availability CR … Cave Rescuer 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Rescue Station Leader Enabling Rescue Operation RSL services rescuers skill profile (defined between station leader and instructor) material list (rescuers personal data) RSL attends events in Event Calendar (Support) RSL … Rescue Station Leader 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Instructor Enabling Rescue Operation Instructor applies training sessions in Event Calendar Instructor services the Document Server - instruction material - check lists - technical documentation - reports -- 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Event Organizer Enabling Rescue Operation EvOrg applies events in Event Calendar EvOrg improves details, adds documents Phase 1: announcement Phase 2: detailed description, attachments Phase 3: the event itself Phase 4: finalizing - confirmation of participation for each rescuer - closing the event -- EvOrg … Event Organizer 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Management (National, Province) Enabling Rescue Operation applies meetings, conferences and external events in Event Calendar uploads documents - guidelines - protocols - reports - templates -- 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Head of Operations Enabling Rescue Operation Feedback to instructures and DB development  opens new rescue operation environment - rough description & basic data - operation lists - dynamic availability lists - protocols uses ‘data base’ for alarming - personal data lists, group lists - function lists - external contacts (other rescue organizations, helicopter, official crisis management, …)  Logistic support - material, transportation, … 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Phases Enabeling Operation Different Content Different Masks Different Functionality Personal Data external Contacts Operation Skills Event Calendar Event handling Archive (Docu, Prot) Download platform (tree structure) Instruction Material Operation Manual Checklists Templates Operation Handling Operation Lists 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Access Concept Login (personalized)  … Enabeling  … Operation Author Write User Read   Access Groups   Org/Rescue station   Instruction   Working groups   Rescue Operation … Objects   Personal Data   Events   Operation Lists   Instruction Material   Working papers … Rescue Station Province Nation 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Accident Handling Operation Leader Cave Rescuers Alarm → first clarification order for stand-by duty via SMS 1) clarification of further details Mission order via SMS according to availability list 1) Info: what happened meeting place / time register in availability list (stand-by for further order) confirm in availability list and availability list stuff lists, skill lists material lists external contacts protocols - arrival/departure, - cave in/out, … reports 1) … all | groups | persons (specialists ) Kurt Dennstedt, ÖHR (Austrian Cave Rescue) 17/02/2019 13:11

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Screens: Rescuer (1) 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Screens: Rescuer (2) Base of the Austrian Cave Rescue Rescue Stations o Province a [+] RescStation 1 [+] RescStation 2 [+] RescStation 3 o Rescuer 1 o Rescuer 2 o Rescuer 3 o Province b ⁞ Rescuer Rescue Station Province Groups Events Documents Serial@mail Statistics Institutions Logout Rescue Op Bulletin Select Event: Select Rescuer: … or display Selection List  my data [ Master data ][ Expertice ][ Foto ][ Events ][ messaging profile] Name  … I want an email after changes Master Data ……. Save 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Screens: Events (1) Base of the Austrian Cave Rescue Rescue Stations o Province a [+] RescStation 1 [+] RescStation 2 [+] RescStation 3 o Rescuer 1 o Rescuer 2 o Rescuer 3 o Province b ⁞ Rescuer Rescue Station Province Groups Events Documents Serial@mail Statistics Institutions Logout Rescue Op Bulletin Select Event: Select Event: Selection List  [ Overview ][ Register/Deregister ][ Registrations ][ Email ] Event Title Date Organizer Training manager, Instructor Instruction module Location Description, Documents Registrations (List) Author 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Screens: Events (2) Base of the Austrian Cave Rescue Rescue Stations o Province a [+] RescStation 1 [+] RescStation 2 [+] RescStation 3 o Rescuer 1 o Rescuer 2 o Rescuer 3 o Province b ⁞ Rescuer Rescue Station Province Groups Events Documents Serial@mail Statistics Institutions Logout Rescue Op Bulletin Select Event: Select Event: Selection List  [ Overview ][ Register/Deregister ][ Registrations ][ Email ] Event Title Name1 | | … | Name | Rescue Station | Remarks | registered on | participated: [ y | n ] 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Screens: Rescue Operation (1) Base of the Austrian Cave Rescue Rescue Stations o Province a [+] RescStation 1 [+] RescStation 2 [+] RescStation 3 o Rescuer 1 o Rescuer 2 o Rescuer 3 o Province b ⁞ Rescuer Rescue Station Province Groups Events Documents Serial@mail Statistics Institutions Logout Rescue Op Bulletin Select Event: Select Rescue Operation: or: Selection List  Groups Operation [ Overview ][ Operation Lists ][ Alarming ][ Chat ] Operation Identifier Identifier: . Date Accident: . Operation Start: . Operation End: . Actual Commander: . Cave: . Area: . Accident description: . Additional Information: . Documents: . 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Screens: Rescue Operation (2) Base of the Austrian Cave Rescue Rescue Stations o Province a [+] RescStation 1 [+] RescStation 2 [+] RescStation 3 o Rescuer 1 o Rescuer 2 o Rescuer 3 o Province b ⁞ Rescuer Rescue Station Province Groups Events Documents Serial@mail Statistics Institutions Logout Rescue Op Bulletin Select Rescue Operation: Selection List  [ Overview ][ Operation Lists ][ Alarming ][ Chat ] Operation Identifier Rescuers on site Rescuers Tirol stand-by Ready on call for 2014-10-16 New Operation List 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Ideas – Rescue Operation high priority Database offline version SMS-Alarming direct from database Flexible cave rescuer operation lists Online operation protocol - Merging online/offline protocol Link to Spelix (national cave register: coordinates, maps, …) Logging of all entries and changes with timestamp (history) Operation accounting 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Kurt Dennstedt, ÖHR (Austrian Cave Rescue) Ideas (2) Documents: Improved folder structure (windows like) Time stamp in filename Document generation and release Contacts foreign cave rescue groups foreign cave explorer clubs Coordination centers (Austria, accidents) Accident statistics Administration of paying employees 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Österreichische Höhlenrettung Thanks for your attention! Thanks 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)

Crisis Management Austria Head quarters Commander (Authority related) Discussions (~10 Specialists) Decisions (4-5 Persons) Connection Officers Operation Site Police | Firefighter | Red Cross | Army |Mountain Rescue | cave rescue | Dog Unit (Crisis intervention) | External Support (Communication Providers) 17/02/2019 13:11 Kurt Dennstedt, ÖHR (Austrian Cave Rescue)