SAP Concepts SAP University Alliances Authors Claudia Kroliczek Stefan Weidner Product SAP ERP 6.0 EhP7 Level Beginner Focus Basic concepts Version 2.30 Last Update July 2014

Basic Concepts Organizational Data Master Data Process Data Documents

Organizational Units Define the enterprise structure for legal and business purposes Legal units, plants, warehouses, sales organizations, profit centers Examples: Client Highest organizational unit Represents an enterprise consisting of other organizational units Company Code Smallest org unit for which you can maintain a legal set of books Sales Organization An organizational unit responsible for the sale of certain products or services. The responsibility of a sales organization may include legal liability for products and customer claims

Organizational Units Enterprise Firm Company Factory Sales SAP Terminology: Enterprise Client Company Code Plant Sales Organization Division Storage Location Firm Company Factory Sales Organization Sales Region Department Division Business Area Warehouse

Organizational Units in Logistics Client Company Code A Company Code B Plant A Plant B Storage Location 1 Storage Location 2

Organizational Units in Procurement central Purch. Organization A Company Code x Company Code y Purch. Organization B Purch. Organization C Plant 1 Plant 2 Plant 3 cross-plant plant-specific

Organizational Units in Sales and Distribution Company Code Sales Organization A Sales Organization B Distr. Channel Internet Distr. Channel Retail Distr. Channel Retail Division Bicycles Division Motorcycles Division Bicycles Division Bicycles Sales Area

Organizational Units in Accounting Client Controlling Area A Controlling Area B Chart of Accounts x Chart of Accounts y Company Code 1 Company Code 2 Company Code 3 Company Code 4

Organizational Units in Human Capital Management Client Company Code A Company Code B Personnel Area x Personnel Area y Personnel Area z Personnel Subarea 1 Personnel Subarea 2

Static data (master records) Examples: Master Data Static data (master records) Examples: Sales Customer master records Material master records Conditions

Material Master Data - Views Sales Data Basic Data Purchasing Data Mat. Plan. Data Material Master Forecasting Data Storage Data Controlling Data Quality Data Accounting Data

Material Master Data - Views General Information relevant for the entire organization: Name Weight Unit of Measure Client XXX Sales specific information: Delivering Plant Loading Grp Storage Location specific information: Stock Qty Sales Org. UW00 Storage Loc. FG00 All of this together makes up the Master Record for a Material. Storage Loc. TG00 Sales Org. UE00

Process Data Dynamic data created during business process Contain Organizational level (data) Master data Situation data Example: Sales order Org. units: client, company code, sales organization Master data: customer, material Situation data: date, time, person, amount

Generated data documenting a business process Documents Generated data documenting a business process Represents business process in SAP system Contains all relevant information from master and process data Examples: Sales order Purchasing order Material document Financial document

Document Flow The document flow and order status feature allows you to find the status of an order at any point in time. The SAP updates the order status every time a change is made to any document created.