Introducing Digital Transformation in Small Island States Francis Burnett, ECS Commission Washington, DC 19th September 2018 19th September 2018 Francis Burnett, OECS Commission

Francis Burnett, OECS Commission Objectives Describe the technological tool, E-ppss Explain the challenges of e-procurement, E-ppss Share lessons learnt from e-procurement, E-ppss Discuss the status of e-Gov’t in the OECS countries 19th September 2018 Francis Burnett, OECS Commission

Francis Burnett, OECS Commission Cape Verde e-Government highlights Complement of 50 staff Operational Information Society Nucleus, NOSI Linked 3000 computers in public sector 19th September 2018 Francis Burnett, OECS Commission

Francis Burnett, OECS Commission Cape Verde e-Government, 1998 Key results National ID database Increased transparency Increased tax collection Integrated financial system Reduced fraud and corruption Reduced unit cost of public service delivery 19th September 2018 Francis Burnett, OECS Commission

Francis Burnett, OECS Commission OECS e-Government for Regional Integration Program (E-GRIP) Dominica Grenada Saint Lucia St. Vincent and the Grenadines E-GRIP Sponsor –World Bank Cost – US$7.2 million Period – 2008 – 2014 Implementer – OECS Commission 19th September 2018 Francis Burnett, OECS Commission

Vertical e-Government interventions - Health - Customs - Procurement E-GRIP Two major components Vertical e-Government interventions - Health - Customs - Procurement - Tax administration Horizontal e-Government interventions - policy, legal, ICT, Institutional, Registries 19th September 2018 Francis Burnett, OECS Commission

Francis Burnett, OECS Commission OECS/PPS – Selected because of best fit for e-procurement Strong political will Clear documented procurement process procedures Well established relations with suppliers Permanent competent staff and supporting structures Reliable data and research facilitated by customized software Adequate management, administration and funding system 19th September 2018 Francis Burnett, OECS Commission

OECS/PPS MISSION STATEMENT Organisation of Eastern Caribbean States (OECS) Pharmaceutical Procurement Service (PPS) OECS/PPS MISSION STATEMENT “Our mission is to maximize healthcare services of the 9 OECS countries by pooled procurement and management of pharmaceuticals and related medical supplies.”

British Virgin Islands Organisation of Eastern Caribbean States (OECS) Pharmaceutical Procurement Service (PPS) Antigua and Barbuda Anguilla British Virgin Islands Dominica Grenada Montserrat St. Kitts and Nevis St. Lucia St. Vincent and the Grenadines 9 OECS Member States 0.7 million people

Organisation of Eastern Caribbean States (OECS) Features – OECS/PPS Established in 1986 Permanent Secretariat OECS Economic Union Country-based committees Payments through Central Bank Self-financing in 1989 with 9% surcharge Shared culture, language, ethnicity, currency Restricted International bid for 840 medical products with 30 suppliers

Electronic pooled procurement system, E-PPSS Three main modules System implementer – European Dynamics (ED) Registers suppliers Pre-qualifies suppliers Aggregates forecasts Pre-Procurement Creates tenders Invite bids Evaluates tenders Awards contracts Tendering/Contracting Requisition orders Places purchase orders Accepts invoices Process Goods Received Notes Procurement 19th September 2018 Francis Burnett, OECS Commission

Francis Burnett, OECS Commission E-PPSS features Cost – US$434K Cost for hosting and warranty – US$24K annually Web-based, modern electronic technology Open international competition Higher level trust with suppliers Portfolio of 840 medical products, 30 suppliers 19th September 2018 Francis Burnett, OECS Commission

Francis Burnett, OECS Commission Lessons learnt from e-ppss Increased suppliers’ confidence Improved procurement system design Increased productivity – reusable templates Eliminates errors: automatic PO’s processing Reduce cost: staff time, paper-work, automated reports Compliance with policy: controls, levels of authorization Shortened procurement cycle: e-enabled bid aggregation 19th September 2018 Francis Burnett, OECS Commission

Francis Burnett, OECS Commission Challenges Rare system failure/glitche Suppliers’ errors – failed submission of bids Online procurement disruption by natural disasters 19th September 2018 Francis Burnett, OECS Commission

Francis Burnett, OECS Commission Thank you Francis.burnett@oecs.int pps@oecs.int 19th September 2018 Francis Burnett, OECS Commission