AACRAO Technology Conference July 15, 2013 __________________ I need a new SIS? should I Build, Buy, Community Source or do a Hybrid?

Presenters: Carol Findley, Director, Information Technology, Penn State University Tom Kruckeberg, Sr Associate Registrar, University of Iowa Mark McConahay, Associate Vice Provost and Registrar, Indiana University Gabriel Olszewski, University Registrar, Yale University Richard Skeel, Functional Director, Kuali Student, Kuali Foundation, Inc.

SIS Platforms and Discussion Vended (ERPs) Indiana University Hybrid Yale University Institutional (Self) University of Iowa Community Source Kuali Foundation Replace SIS Penn State

Indiana University - Vended -SIS Replacement Rationale Indiana University - Vended -SIS Replacement Rationale Replace Mainframe/ Harmonize Expertise Improve Application Functionality Improve Reporting -Oracle Student Administration (PeopleSoft) HRMS Installation Configurability/Salability of Product References -IU Description (110K students, 8 campuses…) Computing state in 2002 FS was Clinet Server HR was Peoplesoft

Indiana University - Vended -Advantages Indiana University - Vended -Advantages Scaled well/Performs as advertised Robustness of Transaction processing Audit Trail functionality -Disadvantages Campus Culture and Practice Flexibility/Local Modification Maintenance Cost/Time -IU Description (110K students, 8 campuses…) Computing state in 2002 FS was Clinet Server HR was Peoplesoft

Yale University – Hybrid Gabriel Olszewski University Registrar -IU Description (110K students, 8 campuses…) Computing state in 2002 FS was Clinet Server HR was Peoplesoft

University of Iowa – Internal Development. Tom Kruckeberg University of Iowa – Internal Development Tom Kruckeberg Sr Associate Registrar -IU Description (110K students, 8 campuses…) Computing state in 2002 FS was Clinet Server HR was Peoplesoft

Community Source – Kuali Student Rick Skeel Functional Director -IU Description (110K students, 8 campuses…) Computing state in 2002 FS was Clinet Server HR was Peoplesoft

Community Source – Kuali Student Rick Skeel Functional Director -IU Description (110K students, 8 campuses…) Computing state in 2002 FS was Clinet Server HR was Peoplesoft

KS Curriculum Management What is KS Enrollment? KS Enrollment is part of the Kuali Student next generation student system that … … is one of seven modules that support the full student academic lifecycle … is being incrementally produced by an international community … institutions can deploy incrementally over time to replace current systems … aims for a rich user experience through user-centric design … delivers on the promise of service- oriented architecture Modules KS Curriculum Management KS Enrollment KS Accounts KS Program Audit KS Scheduling KS Financial Aid KS Admissions AACRAO Technology Conference –Tucson, AZ July 2013

SIS Desired – Penn State. Carol Findley SIS Desired – Penn State Carol Findley Director, Information Technology -IU Description (110K students, 8 campuses…) Computing state in 2002 FS was Clinet Server HR was Peoplesoft

Penn State University – SIS Desired Currently have a 30 year old custom-developed Student Information System Engaged a consultant to assist with our Student Information System replacement initiative

Penn State University – SIS Desired Reasons to Replace Current System Not serving the current needs of the University Need for easier access to data for management reporting Built with older technology – increasingly difficult to replace technical staff – difficult to integrate with new technologies

Functional Fit Technical Fit RFP Evaluation References Penn State University – SIS Desired Primary Criteria Used for Selection Functional Fit Technical Fit RFP Evaluation References

I need a new SIS. should I Build, Buy, Community Source or do a Hybrid I need a new SIS ? should I Build, Buy, Community Source or do a Hybrid? Questions/Discussion