Student Information System (SIS) Report Presentation to the UTFAB November 13, 2013 Bob Engmark, Director, Information Systems Rusty Scott, Executive Associate Director ACNS Chris Seng, Registrar

UTFAB SIS Fall 13 Presentation Agenda SIS Overview Recent Activities Projects Underway Funding update Questions 2/17/2019 UTFAB SIS Fall 13 Presentation

UTFAB SIS Fall 13 Presentation SIS Background: Collaboration with UTFAB began in 2004 ACNS, Information Systems, Enrollment & Access Goal to update student system infrastructure Project includes hardware, software and staff Unique partnership involving many systems ARIES – The Student Information System, Document Imaging, Workflow, Degree Audit Reporting, Course Roadmaps, Others… Web Portal Layers ARIESweb – Faculty and Staff self-service RAMweb and RamRecords – Student and former student self-service Mobile – newest component This project and collaboration we have is a big deal and your support is critical. This reaches far more broadly than you might think. Student support provided impetus for SIS SIS scope Very large infrastructure, not like a building you see everyday but a foundational part of any higher education institution. Includes hardware, software and staffing There are a number of systems and databases included. Many exchanges of data with other systems, Some data interfaces are with external gourps such as the US Dept of Ed and the state dept of ed. Included in the SIS are quite a few specialized systems and software. SSN not used as Student PID Closer to 24 x 7 access to RAMweb services New web registration system Degree Audit (GUIDE) on the web Improved/integrated advising support for faculty and students Fewer places to maintain personal data Example - addresses integrated into one system More web service options 2/17/2019 UTFAB SIS Fall 13 Presentation

UTFAB SIS Fall 13 Presentation SIS Users Departments across campus Academic Departments Accounts Receivable Admissions Advising (CASA) Graduate School Online Plus (Continuing Education) Registrar’s Office Student Financial Services People Students Faculty, advisors, staff Recruits Alumni Many use SIS without knowledge…example is emergency alert text message. Info stored in SIS 2/17/2019 UTFAB SIS Fall 13 Presentation

UTFAB SIS Fall 13 Presentation SIS Usage Applicants in 2013 – ~ 40,000 Students Fall 2013 – 31,662 Students in system with at least 1 grade – 444,876 RAMweb logins in 2012 – 4,861,292 ARIESweb logins, 2012/13 - 1,080,989 Financial aid disbursed 2012/13 - $288,000,000.00 Student veterans certified Fall 2013 – 1057 (25% increase from Fall 2012) 2/17/2019 UTFAB SIS Fall 13 Presentation

Colorado State University Registration Transactions Registrar's Office Registration Transactions for 07 NOV 2013 Day 11 Hour 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Grand Total M – On Campus 156 81 34 7 4 409 1,461 2,146 2,697 3,695 3,121 2,848 2,507 2,687 1,498 1,145 1,092 833 618 644 655 438 28,819 GR - Graduate 2 32 58 131 104 60 53 161 115 56 6 44 904 Register on Web 24 26 116 64 42 112 89 54 663 Registered 3 1 Drop on web 8 40 48 237 GZ – Graduate Cooperative PR – Veterinary Medicine 45 5 UG - Undergraduate 79 1,429 2,088 2,562 3,588 3,039 2,774 2,332 2,571 1,442 1,139 1,048 815 604 630 636 417 27,846 90 268 779 1,183 2,011 1,735 1,557 1,395 1,533 777 634 492 336 348 346 277 15,923 Waitlist 72 74 119 50 108 77 88 61 865 66 35 132 584 829 1,046 1,456 1,253 1,108 855 949 473 394 307 254 256 134 11,041 Drop/Delete-No Assessment MC - OnlinePlus 9 83 28 30 152 29 62 418 1,544 2,174 2,699 3,725 28,971 Logins 2/17/2019 UTFAB SIS Fall 13 Presentation

UTFAB SIS Fall 13 Presentation RAMweb logins by year Logins Year 2/17/2019 UTFAB SIS Fall 13 Presentation

Summary of Recent Activities Hardware/Software Upgrades Banner upgrade to 8.5.6 Degree audit system Server upgrades RamCT Financial Aid regulatory updates Integration of INTO CSU students to SIS Academic credit and non-credit courses and registration ~450 students Fall 2013 RAMweb and ARIESweb enhancements Unofficial transcripts changes, non-credit work Software upgrades are ongoing, patches, NSC, administratvie tweaks DARS to u.achieve, updated modern user interface, 2 programs at once INTO was mentioned in the fall meeting. The effort continues. 2/17/2019 UTFAB SIS Fall 13 Presentation

Summary of Recent Activities Federal compliance: change to final grade process for instructors to capture delivery format for section State compliance: removal of lawful presence section of RAMweb Federal and State compliance: Health Insurance component University policy compliance: Repeat/Delete credit increase Software upgrades are ongoing INTO was mentioned in the fall meeting. The effort continues. 2/17/2019 UTFAB SIS Fall 13 Presentation

Summary of Recent Activities FAMweb – Financial aid and tax information Undergraduate Planned leave completed - ~220 students Fall 2013 RAMweb and ARIESweb changes, many smaller items Ellucian Mobile Replaces Boopsie solution Live now 2,200+ users already Software upgrades are ongoing INTO was mentioned in the fall meeting. The effort continues. 2/17/2019 UTFAB SIS Fall 13 Presentation

UTFAB SIS Fall 13 Presentation RAMmobile… Team effort Boopsie replacement 2/17/2019 UTFAB SIS Fall 13 Presentation

University Class Schedule Plan for production December 3; final testing now Customer base: Students! Advisors, faculty, staff RAMweb and ARIESweb presence Course section planning using prior enrollment and waitlist data Complex solution: requires coupling CSU code with vendor product for seamless registration CSU resources have finalized product with absence of UTFAB resource Much input and positive feedback from Advisors and Students Long project, significant effort and testing has been done Team Effort Coming soon, dec 3rd likely 2/17/2019 UTFAB SIS Fall 13 Presentation

University Class Schedule… 2/17/2019 UTFAB SIS Fall 13 Presentation

UTFAB SIS Fall 13 Presentation Projects Underway… New Systems Degree roadmap and course planning tool – Summer 2014 Academic Classroom Scheduling system – Early 2014 Slate (Admissions recruiting) - TBD BlackBoard (RamCT) analytics – Jan 2014 Student Success Collaborative academic analysis tool – Feb 2014 Compliance with state/fed regulations Voter registration - ASAP Selective service check before enrollment – Spring 2014 State reporting data requirements – Feb 2014 New effrots aimed at student success initiatives related to student retention and graduation BB = assessment of ramCT usage, how is the system used and how can we use it better 2/17/2019 UTFAB SIS Fall 13 Presentation

UTFAB SIS Fall 13 Presentation Degree roadmap tool… are most welcome. 2/17/2019 UTFAB SIS Fall 13 Presentation

UTFAB SIS Fall 13 Presentation More projects… System upgrades and changes (Ongoing effort!) DARS application to u.achieve – Spring 2014 Banner 8.5.8 – Dec 2013 INTO Salesforce integration – Summer/Fall 2014 RamCT Upgrade – Jan 2014 Banner XE release RAMweb and ARIESweb New Class Schedule interface –Nearing completion More changes for INTO CSU students - Ongoing Electronic Major/Minor changes - TBD Build Academic Program milestones in DARS – Underway Courses Catalog - Underway 2/17/2019 UTFAB SIS Fall 13 Presentation

UTFAB SIS Fall 13 Presentation FY 14 Funding FY14 Total Budget $1,210,512 (UTFAB + Univ match ) FY 14 UTFAB Support $ 605,256 Any additional costs absorbed centrally University matches UTFAB support 2/17/2019 UTFAB SIS Fall 13 Presentation

UTFAB SIS Fall 13 Presentation Projected SIS Budget * - Projected Budget 2/17/2019 UTFAB SIS Fall 13 Presentation

UTFAB Funding Criteria 1. Benefit as many students as possible All students at CSU are benefiting. 2. Ability to effectively utilize the fee Your decision. 3. Not funded by CFT Check. 4. Adherence to budget and accountability 5. Potential for direct student use Absolutely. 6. Effort, thought & clarity in the plan 7. Quantitative usage data Several examples 8. Financial co-sponsorship 60% of total funded by the University. 9. Central/distributed balance 10. Cost/benefit ratio Fall 2011 Census – 30,450 students benefit. 2/17/2019 UTFAB SIS Fall 13 Presentation

UTFAB SIS Fall 13 Presentation Summary We appreciate your continued support of the project The UTF and student support provided the original impetus for the project The SIS is critical core infrastructure The systems are performing exceptionally well and meeting all demands for service Thank you for your support! 2/17/2019 UTFAB SIS Fall 13 Presentation

UTFAB SIS Fall 13 Presentation Questions… are most welcome. 2/17/2019 UTFAB SIS Fall 13 Presentation