Managing Large-scale Days of Service Presented by: Trainer’s Name

Session Overview Welcome & introductions Principles for Days of Service Planning guide Managing a successful Day of Service Marketing & communication Evaluation & reflection Wrap-up, reflection, & evaluation

Icebreaker: Card Stories What is the most rewarding volunteer experience you’ve ever had and why? If you could design and run your own service project, what would it be? What are your dream outcomes? Describe your ideal community and share why. What elements of this vision can be achieved through volunteerism? When have you felt most inspired and why? What do you do to have fun?

Visualize a Successful Day of Service Begin with thought-out principles Invest in planning Manage through preparation, good volunteer leader assignments, and precision Pay attention to marketing and communication Evaluate and reflect

Principles for Days of Service

Principles How do you define “principle”? What does that have to do with a Day of Service? Why should you establish principles before planning? Review the principles outlined in the guidebook (pages 6-8)

Activity: Writing Principles Form small groups Write/chose three principles for your Day of Service How would the principles manifest in action items toward completing the project? Share with the larger group

Planning Guide

Day of Service Committee Work Plan Creating Committees Review the guidebook section on Day of Service committees Selection Orientation Responsibilities Management Day of Service Committee Work Plan

Day of Service Project Application Securing Projects Project parameters for the Day of Service Getting the word out Project application Project selection Day of Service Project Application

Equipping Volunteer Leaders Recruiting volunteer leaders (project coordinators) Project coordinator application Training project coordinators Responsibilities of project coordinators Day of Service Project Coordinator Application Day of Service Site Captain Role

Volunteer Recruitment Locating Reaching Registering

Brainstorm Ways to recruit committee members Places to seek projects Ways to recruit and train volunteer leaders Ideas for recruiting volunteers

Managing a Successful Day of Service

Planning & Logistics: The Timeline This committee creates a master timeline Gives other committees deadlines and reporting deadlines Ensuring each group is meeting its goals Helping direct resources to areas that are lagging

Day of Event Command Center Project coordinators should call in before heading to project sites “Lost” volunteers can call and get directions Command center should have information on every project, a city map, and a few “stand by” volunteers Day of Service Attendance Form

The “After Party” The Planning & Logistics committee is responsible for planning the Day of Service celebration Responsibilities include banners, staging, contingency plans, parking & security, food & beverage, facilities, emergency plans

Point of Entry Days of Service can provide a pathway to future volunteering with your organization The Planning & Logistics committee ensures that “point of entry” components are incorporated throughout the event

Activity: Day of Service Role Play Form small groups of 4-5 people Each person assumes a role for a mock Day of Service Team leaders lead “huddles” to pump up volunteer leaders and go through the day When given a scenario, your team should determine how to handle it

Marketing & Communication

Activity: Marketing a Day of Service Create a sample Day of Service Brainstorm all pertinent information Draft a statement of purpose for the event

Marketing and Media Specific marketing General marketing Speakers Bureau Press releases Promotions Day of event media

Sponsorship and Donations Create a committee to handle this Find sponsors Ask each committee to create a wish list and a networking list to help secure donations Consider asking for donations other than project materials Event space, printing, staging, etc.

Evaluation & Reflection

Service Evaluation Survey Why Evaluate? Inspire others to get involved Allow team to learn from the process for the next project Assist in securing donations and funds for future projects Service Evaluation Survey

Reflection Provide learning opportunities for volunteers Help them learn about their community and how they can continue to be involved Plan for reflection and include it in every project Leading Reflection

Wrap-up, Reflection, & Evaluation

Q & A Questions? Thoughts? Suggestions? Ideas?

Reflection Share one thing that inspired you and one thing that challenged you (or still challenges you) about large-scale Days of Service

Thank you for your feedback! Evaluation Please take a moment to complete the evaluation survey Thank you for your feedback!