Power BI Admin made easy(ier) Dan Evans (BI Dan) Practice Director Business Analytics North America devans@solidq.com #danthebiman https://www.linkedin.com/in/d revans02/

“We help our clients gain competitive advantage by helping them with their “Data Driven Journey” Passionate Data Managers. Over 1000 clients. +30 books Technical Consulting & Training Managed Services Think Global. Act Local. Leverage SolidQ’s Local / Global expertise. 16 Years in Business

Agenda Overview of Power BI Architecture Office 365 / Power BI Admin Features Licensing / Roles Settings / Capacity Auditing / Logging Gateways / Security Power BI Governance

Power BI Power BI: experience your data Any data, any way, anywhere Microsoft 2016 2/18/2019 1:44 PM Power BI: experience your data Any data, any way, anywhere DATA ACTION Power BI INSIGHTS Get started quickly Natural Language Query Live Dashboards & Interactive Reports Custom Visualizations Cloud People The explosion of data permeating all organizations is pivoting the way we interact with data and the way we seek to draw intelligence from this vast – and often untapped – potential. Consider that by 2020 there will be 50 zetabytes of data – this is 20,000 times the total amount of data that existed in the world less than three decades before. And for most organizations, this data often resides on-premise, in the Microsoft cloud or another – such as Office 365, Dynamics 365, Salesforce, Marketo and others. Or it may reside in both the cloud and on-premise [i.e. hybrid]…making it challenging to access and draw actionable insights from the data.   With Power BI there’s no need to move your data; we’ll meet you where you are…as a business intelligence and analytics SaaS service, Power BI equips business users to directly connect with and gain insights from their business data. Harness data from Excel spreadsheets, on-premises data sources, big data, streaming data, and cloud services – it doesn’t matter what type of data you want or where it lives, Power BI allows you to connect to hundreds of data sources. We’ve developed content packs that deliver a curated experience with pre-built dashboards for popular SaaS services to get you up and running quickly. And Power BI delivers unmatched, unique ways for users to experience their data with speed and agility: Live dashboards that maintain a real time pulse on the business and provide critical insights… Custom visuals that bring data to life and surface intelligence hidden in the sea of data… Natural language query that enables uses to simply ask questions of their data in an intuitive way… Whether in the office or on-the-go, Power BI also provides anywhere access to insights with dashboards accessible via the desktop, web or across mobile devices. Perhaps most importantly, with Power BI you can leverage world-class data analytics capabilities from historical data sets, but it also delivers the ability to see your data as it’s happening right now…no longer looking in the rear-view mirror. The notion of transitioning from historical intelligence, to real time insights and ultimately to enable action is propelling modern BI and accelerating the evolution of Power BI… This means equipping users to take action where and when needed… For example, Power BI seamlessly integrates with Microsoft business apps like Dynamics 365 and Office 365, equipping users with insight directly within the Microsoft apps they use every day. And with Power BI Embedded, organizations also have the flexibility to infuse third party apps with the same intelligence… Lastly, integrating intelligence at the point of action leads to automation within systems that trigger commands based on preset thresholds…further operationalizing business insight throughout an organization.   On-premises Apps Automation PC Mobile HoloLens © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Connectors and Gateways 2/18/2019 1:44 PM Dynamics 365 Office 365 Power BI PowerApps Flow Common Data Service Pro dev extensibility Connectors and Gateways © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Azure Analysis Services 2/18/2019 1:44 PM Microsoft business intelligence Cloud On-premises On–premises data gateway Model Analyze & Author Deliver Visualize Web Embedded in your apps Mobile DATA Azure Analysis Services Power BI Self-Service BI End User BI Power BI DATA Excel Power BI Desktop Power BI Report Server SQL Server Analysis Services © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

On-premises data gateway 2/18/2019 1:44 PM On-premises data gateway Power BI Cloud services Gateway Cloud Service Data source connection credentials are encrypted Read access, scheduled refresh, live connection Azure Service Bus Application Gateway Data source connection credentials can only be decrypted by the gateway On-premises data sources SQL Server Analysis Services Other data sources SQL Server Files, SharePoint © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Office 365 / Power BI Admin Features

Power BI portfolio Power BI Desktop Free report authoring and ad-hoc data exploration Power BI Free Quick, easy-to-use self-service analytics for personal use Power BI Pro Quick, easy-to-use self-service analytics for users requiring collaboration, dashboard sharing, ad hoc analysis, and report publishing Licensed by user Power BI Premium An add-on to Power BI Pro for projects requiring large scale data, demanding performance, and the ability to distribute content without requiring per user licensing Licensed by capacity Licensed by user Licensed by user

Deploy quickly with a hybrid solution LIVE POWER BI REPORTS & DASHBOARDS LIVE CONNECTION OR SCHEDULED REFRESH Data source SSAS tabular / multidimensional model Cloud On-premises LIVE POWER BI REPORTS & DASHBOARDS LIVE CONNECTION OR SCHEDULED REFRESH Data source SSAS tabular/ multidimensional model Cloud On-premises SSRS reports Power BI reports Custom Visualizations Power BI Report Server Gateway Cloud Service Data source connection credentials are encrypted Azure Service Bus Access on-premises data any way you like Connect to on-premises SSAS models Application Gateway Data source connection credentials can only be decrypted by the gateway

2/18/2019 1:44 PM Power BI app Next generation of content pack—package of reports, dashboards, and more Easy for Pro users to customize & update, share & control access, and monitor usage reporting Easy for “readers” to find and consume © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Compliance EU Model Clauses FERPA HIPAA/HITECH ISO/IEC 27001 2/18/2019 1:44 PM Compliance EU Model Clauses FERPA HIPAA/HITECH ISO/IEC 27001 ISO/IEC 27018 UK G-Cloud Power BI complies with several standards Compliance is verified by third- party audits and certifications Data you entrust to us is held in accordance with stringent industry safeguards For more information, see the Microsoft Trust Center | Power BI Power BI complies with several standards, and its compliance is verified by third-party audits and certifications so you know that the data you entrust to us is held in accordance with stringent industry safeguards © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Power BI Governance Approaches

Power BI Report Server Self-service BI and enterprise reporting in one solution SSRS Reports Power BI Reports Custom Visualizations Power BI Report Server Keep Power BI reports on-premises Compatible with SSRS Move to the cloud on your terms

Compare reporting options SQL Server Reporting Services Power BI Report Server Power BI Service Deployment On-premises Cloud Power BI reports  Real-time Power BI Dashboards Content packs Q&A Quick Insight Built-in embedded analytics services Planned Paginated reports Mobile BI Lifecycle Fixed Lifecycle Policy Modern Lifecycle Policy Fully Managed Service Details on mobile BI (SSRS Datazen still supported etc) Discussion of features of Power BI Service that aren’t available in Power BI Report Server Modern and Fixed policies https://support.microsoft.com/en-us/help/4014109/announcing-modern-and-fixed-policies

Power BI Premium Flexibility to license by capacity Greater scale and performance Dedicated resources in the cloud Extending on-premises capabilities Power BI Premium Embedded analytics

Example Scenarios Scenario 1 Scenario 2 Scenario 3 Scenario 4 2/18/2019 1:44 PM Example Scenarios Scenario 1 Scenario 2 Scenario 3 Scenario 4 An organization / department wants every employee to have self-service BI and collaborate with each other – sharing dashboards, performing ad hoc analysis, and publishing reports An organization / department has a combination of users who require self-service BI and collaboration as well as users who only need to consume BI content An organization / department has users who require self-service BI and collaboration as well as the requirement to keep reports on-premises A finance department is actively working to analyze several large datasets in advance of an earnings announcement and requires unthrottled and isolated capacity to manage the workloads Solution: Power BI Pro for every user Look to expand the opportunity adding Power BI Premium – see the additional scenarios Solution: Power BI Pro for users requiring self-service BI and collaboration Add Power BI Premium to be able to distribute BI content to users who only need to consume Solution: Power BI Pro for users requiring self-service BI and collaboration Add Power BI Premium to be able to publish reports on-premises – and move to the cloud at their own pace Solution: Power BI Pro for every user in the finance department Add Power BI Premium for the dedicated resources – in the cloud – to be used exclusively by the finance team providing larger scale and greater performance © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

PowerShell scripts for useful tasks Automate Power BI Pro licenses – https://aka.ms/ckyfh0 Prevent Access Off Corporate – https://aka.ms/nw75r3 Power BI Mobile features control – https://aka.ms/wenojj

Resources Power BI Webinars https://docs.microsoft.com/en-us/power-bi/webinars includes Power BI Adoption Framework Power BI Governance and Deployment Approaches https://docs.microsoft.com/en-us/power-bi/service-admin-governance Planning a Power BI Enterprise Deployment https://aka.ms/pbienterprisedeploy Power BI GDPR Whitepaper https://powerbi.microsoft.com/en-us/blog/power-bi-gdpr-whitepaper-is-now-available/

Q&A