Minutes of a meeting

What are minutes? Document used to describe the discussions, decisions, and actions that occurred during a meeting.

Example document: See pages 13-15 of the 3.01 Document Examples PDF file

Examples of use: Detailed minutes from a company meeting of stockholders including the pros and cons of each discussion point The minutes of the State Board of Education A meeting of the PTSA Grounds Committee to decide where to plant shrubs  

Components of minutes of a meeting Heading Call to Order Approval of Minutes Committee Reports Old Business New Business Adjournment Signature line

Heading information Name of organization or committee Type of meeting (example: Regular Board Meeting) Date Minutes were prepared Location of the meeting

Components of minutes of a meeting . . . CONT’D Call to Order – formal declaration by the chairperson of the meeting that it has officially begun Approval of Minutes – review of previous minutes by board members Committee Reports – progress reports presented by sub- committee chairs

Components of minutes of a meeting . . . Cont’d Old Business – unresolved discussions from a previous meeting New Business – new topics and issues Adjournment – notation of who adjourned the meeting Signature line - for recording secretary

Guidelines for Keying Heading – Centered, initial caps, and bold Body - contains a separate paragraph for each subject Block Style Paragraphs - Single space within paragraphs and double space between