NCAtrak Webinar Series Statistics Submissions for non-NCAtrak Users Wednesday, December 19, 2018 2:00 PM Eastern Anette Regalado, NCAtrak Helpdesk Specialist, NCA ncatrakhelpdesk@nca-online.org 202-548-0090 x125 How to turn in your stats if you do not use NCAtrak as your case management system. There is an interface that you can use to do this in NCAtrak. Questions window in GoTo webinar Handout for the powerpoint and the PDF instructions

Why Collect the Statistics NCA Accredited, Associate, and Satellite Members Demonstrate effectiveness of your programs Report to DoJ how well their money is being spent to help children.

Browser Configuration Use Your Favorite Browser – IE, Chrome, Firefox or Edge If you are concerned about time: Enter all 0’s and save your answers Resubmit your stats saving frequently You must submit via the website – no faxing or e-mailing option!

www.ncatrak.org Your City + Code OakRidge123 Center+Code Center123

Setting Submission Period Set your submission period: July – December 2018

Data Entry

Viewing Past Submissions

NCA Statistical Data Submission Instructions Appendix A: Instructions for Configuring IE 11 Appendix B: Definitions of Organization Types Appendix C: Query Definitions Total number of children served at the CAC during the reporting period Query Case Tab Data Fields Count of cases where the date the case was received by the CAC is within the reporting period, the reason for the referral is ‘allegation of abuse’, and the age of the alleged victim is <=18. Presenting Tab Date Case Received by the CAC (within the reporting period) Reason for the Referral (allegation of abuse) People Tab Role (alleged victim), Age at time of Referral (alleged victim’s age <=18) If a child is the alleged victim on more than one case received by the CAC during the reporting period, the report will count both cases.

Boundary Issues Total number of children served at the CAC during the reporting period Query Case Tab Data Fields Count of cases where the date the case was received by the CAC is within the reporting period, the reason for the referral is ‘allegation of abuse’, and the age of the alleged victim is <=18. Presenting Tab Date Case Received by the CAC (within the reporting period) Reason for the Referral (allegation of abuse) People Tab Role (alleged victim), Age at time of Referral (alleged victim’s age <=18) If a child is the alleged victim on more than one case received by the CAC during the reporting period, the report will count both cases. Notice that the dates here are different - date case received vs date FI performed! Counts can be different. Onsite/Offsite forensic Interviewing Query Case Tab Data Fields Count of cases where the reason for the referral is 'allegation of abuse', and the age of the alleged victim is <=18, where there is at least (1) one attended forensic interview session during the reporting period, grouped by location. Presenting Tab Reason for the Referral (allegation of abuse) People Tab Role (alleged victim), Age at time of Referral (alleged victim’s age <=18) FI Tab Session Log Date (within reporting period) Status (attended) Location (matching NCA report terminology) If a case has more than 1 attended FI session during the reporting period, this report will only count one. Your terms for FI Location must each have a match to NCA report terminology on the pick list tab.

Numbers everywhere Some will match Some will not Total number of new cases Gender of Clients Race of Clients Some will not Relationship of offender to victim and number of offenders Alleged maltreatments and number of clients Examples – not exhaustive!

Contact Info Anette Regalado, NCAtrak Helpdesk Specialist, NCA ncatrakhelpdesk@nca-online.org 202-548-0090 x125 Stats Training Info: http://www.nationalchildrensalliance.org/members/statistics-submission-training Evaluation: https://nca.az1.qualtrics.com/jfe/form/SV_1G5EZfB4do26IE5