LINAC OPS Budget Review WBS 3 Engineering & Physics Operations David Schultz February 18-20, 2009

The Engineering & Physics Division (EPD) Outline Engineering & Physics Division Mission & Function Organization structure WBS breakdown - FY09 Projected budget for FY10-FY12 FY09 Linac Ops Review Page 2

The Engineering & Physics Division FY09 Linac Ops Review Page 3

Engineering & Physics Division The role of EPD. Provide centralized Engineering and Physics expertise matrixed to LCLS Directorate activities. Establish and maintain standards for those services. Maintain and Control the LCLS Configuration Track LCLS availability and assess risk Monitor and track work on LCLS from departments outside LCLS (WBS 8 & 9) FY09 Linac Ops Review Page 4

Engineering & Physics Division Physics Department 26 people in the department, in 4 groups Accelerator Physics FEL and Undulators Laser Systems Diagnostics Currently supporting, in a matrixed manner LCLS Commissioning Development of diagnostics for LCLS Operations Photon systems and LUSI Laser system development Future LCLS configurations EPD provides Unified framework for Standards and Coordination Staff administration and Professional development FY09 Linac Ops Review Page 5

Engineering & Physics Division Engineering Department 26 people in the department supporting, (matrixed) LCLS Commissioning LCLS Construction Project LUSI MIE LCLS Operations and Improvements Civil engineering and Building management Design supervision EPD provides Unified framework for Standards and Coordination Staff administration and Professional development FY09 Linac Ops Review Page 6

Engineering & Physics Division Standards and Coordination Apply to all LCLS work, extending beyond LCLS Dir. Engineering standards and QA Standards for Physics and Engineering practices Quality assurance for Division efforts LCLS Configuration Control Cataloging and Controlling the Physical Configuration of LCLS Document Control Integrating with other departments, and with SLAC Document Control FY09 Linac Ops Review Page 7

Engineering & Physics Division Standards and Coordination (cont) Integrated Risk Management for Accelerator Availability Involves LCLS ASD and XFD, and ETS groups Planning and Installation group Provides a framework for engineering management, installation and scheduling for Directorate projects. Monitoring and Tracking work matrixed into LCLS from other SLAC groups FY09 Linac Ops Review Page 8

Engineering & Physics Division (EPD) 61 Heads 21.4 FTEs FY09 Linac Ops Review Page 9

LCLS EPD Resource Deployment by WBS FY09 Linac Ops Review Page 10

EPD WBS Breakdown WBS 3.1 EPD management. Administration and Administrative support Planning and Installation group WBS 3.2 Physics Department Engineering Department Design supervision FY09 Linac Ops Review Page 11

Engineering & Physics Division WBS 3.3 Engineering Standards Quality Assurance LCLS Configuration Control LCLS Document Control Integrated Risk Management FY09 Linac Ops Review Page 12

Basis of FY’09 Budget Assumptions LCLS e-Beams Commissioning will transition in July LCLS Photon Systems requires support LUSI engineering will accelerate LCLS SPD future project development will require support Configuration Control and Document Control are an immediate LCLS need, and are issues extending beyond LCLS where we believe we can lead. Collaborative relationships with other groups are developing FY09 Linac Ops Review Page 13

Basis of FY’09 Budget Direct FTEs Physicists and Engineers matrixed to clients, are budgeted in EPD at 10% FTE Develop core competency Cover administration and training Additional manpower in FEL/Undulator, Diagnostics and Engineering Systems and Control FY09 Linac Ops Review Page 14

Basis of FY’09 Budget M&S Physics Software Support Diagnostic Development hardware Currently, X-band Transverse Cavity Engineering Workstations Document Control support Travel for EPD specific functions Vendor visits, meetings FY09 Linac Ops Review Page 15

WBS 3. EPD FY’09 Linac Ops Budget FY09 Linac Ops Review Page 16

FY10 – FY12 Forecast Model Assumptions Continuing support for LCLS Photon Systems LUSI engineering Future LCLS SPD project development The model is flat manpower and M&S XFD will increase staff in FY10 Increase in Engineering Increase in Laser group FY09 Linac Ops Review Page 17

FY10 – FY12 Forecast FY09 Linac Ops Review Page 18

FY10 – FY12 Forecast FY09 Linac Ops Review Page 19

Summary The EPD provides Engineering & Physics effort in support of LCLS activities. Effort is matrixed to those activities, standards and expertise is maintained by EPD. The EPD budget contains the fraction of that effort needed to support standards and expand expertise. EPD manages Document and LCLS Configuration control, in collaboration with other SLAC groups FY09 Linac Ops Review Page 20