Process Information Management May 2018

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Learning Objective Action: Process Personnel Information Management Condition: Mid-grade HR Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercises, case studies, personal experience, handouts, discussion and an awareness of the Operational Environment (OE) variables and actors. Standard: Application includes: 1. Identification of AKO 2. Identification of DCIPS (FWD) 3. Identification of DEERS/RAPIDS 4. Identification of eMILPO 5. Overview of IPPS-A 6. Identification of FMSWeb 7. Identification of PERSTEMPO 8. Identification of EDAS 9. Identification of TOPMIS II 10. Identification of iPERMS 11. Identification of RC HR systems

What is PIM? eMILPO EDAS HR Core Competencies Supports the execution of all HR Core Competencies Objective is to collect, process, store, display and disseminate information about Soldiers, DoD Civilians, units, and other personnel TPS TOPMIS INFO Collect Process Store Display Disseminate PIM DTAS DCIPS COPS MEDPROS SHOW SLIDE: PIM NOTE: Refer students to FM 1-0, Chapter 3, Section V. Personnel Information Management supports the execution of all HR Core Competencies; everything starts with information management. It requires the connectivity of all other HR functions and multifunctional programs. HR Managers must ensure that the information they provide to commanders is timely and accurate. This information assists commanders at all levels in making sound decisions in a timely matter whether it concerns Soldiers in AC, Reserve, National Guard, and includes retirees. As the Army leaps forward, HR Managers must be prepared to provide commanders with the most updated information on Soldiers via new HR system integrations and current systems. The Army’s corporate database is the Total Army Personnel Database (TAPDB). The TAPDB supports the Regular Army, the ARNG, and the USAR. Most of the personnel automation systems in use interfaces with, or updates, the TAPDB. In the current operating environment, AC, ARNG and USAR are supported by separate databases. Due to the integrated nature of current personnel systems and databases, it is essential for all HR professionals to ensure accurate and timely updates on systems they operate. The Army G-1 manages most automated personnel information systems through HRC. The goal of PIM is to ensure timely and accurate personnel data on Soldiers and civilians to commanders and other decision makers that affect other HR core competencies. Current legacy systems rely heavily on the HR provider to understand the underlying business processes involved in updating and storing personnel data. Future systems will move toward a more integrated concept with automated processing of the business processes. Additionally, these future systems will consolidate personnel and military information in a single database. As this transition happens, HR providers must understand the linkage of how one process affects/updates other processes. RLAS RCAS

Goal of PIM To provide personnel information: To support the execution of functions and actions To assist Cdr’s in MDMP for HR functions and actions For developing elements of friendly information Data required for execution of warfighting functions Personnel Information Management is a process to accurately collect, protect, process, store, display,reconcile, validate, and disseminate information about Soldiers, their Family members, DOD civilians, military retirees, and other personnel as required. PIM supports the execution of all HR core competencies. This information can be in the form of data, pictures of data, or documents. Data from documents are input into the Army database and shared with the Department of Defense

Responsibilities Commanders ASCC G-1/AG Corps and Division G-1/AG Brigade S-1/STB S-1 (GO-Level HQs) Battalion S-1 HRSC

Army Knowledge Online

Defense Casualty Information Processing System Forward Laptop loaded with DCIPS

DEERS/RAPIDS

eMILPO

IPPS-A Introduction What is IPPS-A and what will it do for me?

Understand Culture Shift New Technology & Terminology Old Technology & Terminology

Records Accuracy Campaign IN! OUT! Bad Impacts on Promotions, Selections, and Assignments Bad Records Maintenance Information Management and Personnel Accountability depend critically upon data accuracy and correctness. The SRB will reflect the records data in the legacy HR systems. Soldiers MUST review all portions of their personnel record to ensure their SRB reflects correct information.

Review the SRB

Nine Pre-Defined Queries Personnel Management Assigned Duty Title Demographics Information Certification & Qualification Member Availability & Restriction Overseas & Deployment History Annual Records Review Service Data Promotion Information

Self-Service Applications Tools for Soldiers Tools for HR Professionals

FMSWEB

Crack the Code 1 5 9 2 6 8 3 7 7 4 8 6 5 9 5 6 10 4 7 9 3 8 _ _

PERSTEMPO

Enlisted Distribution Assignment System (EDAS) Active component Supports enlisted management (assignments, deletions, and deferments) Creates, validates, and modifies requisitions Provides enlisted strength management information (gains and losses) Posts information directly to TAPDB-AE PRM/PIM enabling system Accessed through PERNET Proponent: EPMD, HRC

Total Officer Personnel Management Information System (TOPMIS) II Active component Real time, interactive, system which supports officer management Allows for view / print of RFOs, ORBs, promotion orders, and DA photos Unit strength reports (Officers) Officer Record Updates to TAPDB-AO Web based PRM/PIM enabling system Proponent: OPMD, HRC https://www.topmis.hoffman.army.mil

Adjutant General School iPERMS Overview interactive Personnel Records Management System (iPERMS)

Automation System (RCAS) PA/SR, PRM, PIM, EPS enabling system Reserve Component Automation System (RCAS) Primarily National Guard USAR uses some mobilization modules Web-based information system that provides visibility of personnel management data and mobilization planning Unit level personnel can view all data for Soldiers assigned (awards, flags, medical, language) Populated by SIDPERS daily PA/SR, PRM, PIM, EPS enabling system

Regional Level Application Software (RLAS) PRM, PIM enabling system USAR Client-server Web enabled application for the management of personnel and resources Shows overall readiness posture of unit by Soldier RLAS generates TAPDB-R transactions and electronically transmits the data to HRC PRM, PIM enabling system

TOP Ten

Learning Objective Action: Process Personnel Information Management Condition: Mid-grade HR Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercises, case studies, personal experience, handouts, discussion and an awareness of the Operational Environment (OE) variables and actors. Standard: Application includes: 1. Identification of AKO 2. Identification of DCIPS (FWD) 3. Identification of DEERS/RAPIDS 4. Identification of eMILPO 5. Overview of IPPS-A 6. Identification of FMSWeb 7. Identification of PERSTEMPO 8. Identification of EDAS 9. Identification of TOPMIS II 10. Identification of iPERMS 11. Identification of RC HR systems