OASIS/PeopleSoft Communication and Coordination Meeting September 5, 2007

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y

ERP The ASU Way Adapt Grow Implement Iterative Process

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y O/PS Communication & Coordination First Wednesday every month Communicate Coordinate Communicate

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y Systems Schedule – September Maintenance weekend, Sept 22 nd. –Failover to site B from 12:01am to 4am on Sept 22 nd –Failback to site A from 6pm to 9pm on Sept 23 rd. –Start bundles/fixes application cycle SA Bundles 10 & 11,HCM Bundles 10,11, 12, Tax updates Tools updates Production freeze starts Sept 28th

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y Systems Schedule - October Tools/U&Fs –Testing: Oct 3 rd – Oct 13 th –Production application – Oct 13 th Maintenance window – Oct 20 th –Failover and failback Split student and admin domains –Better caching –Increase timeout

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y Systems Schedule - November CRM bundles More SA bundles

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y Systems/Technical Priorities Communication lists Public calendars Current tasks and migration status Systems status page for non-prod environments Current mod status Staff augmentation Performance monitoring and tuning FAQs

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y Student Administration Milestones August – Start of the Semester –Disperse Financial Aid (grants, scholarships and loans) –Accept payments, place in payment plan –Removed advising holds to promote registration –Late admissions, registration, drop/add –Rosters to faculty –Class additions/room adjustments –Financial interfaces –Performance, monitoring, clean-up data

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y Student Administration Milestones September –PeopleSoft system of record for academic records –Official, unofficial transcript –DARS degree audits from PS –Grading, grade changes –Academic Status Report –iPOS (graduate program of study) –ASU Interactive transition –21 st day reporting (official counts from PS - 9/10/07)

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y Student Administration Milestones Rest of the fall semester –Critical tracking (e-Advisor) –Graduation and self-service graduation application –Reporting, audits –Winter semester set-up and registration –Spring semester registration (November)

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y HRIS Administration Milestones July - August –Go-Live –Financial Interfaces Advantage –Service Provider Interfaces –Employee Self Service –EPM roll out –New Employee and re-hire process / 5000 –Benefits Enrollment –Process Refinements Web Clock to Timesheet Manual Checks to On-line Checks Process refinements DTA – Super Users ARS to CRM Helpdesk and HR help line Performance, monitoring, clean-up data

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y HRIS Administration Milestones September –PeopleSoft system of record for Benefits –Salary Merit updates –Effort Reporting roll out –ASU Interactive transition –Self Service refinements –EPM reporting expanding content –First quarterly reporting –Phase 2 modifications –Knowledge transfer

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y HRIS Administration Milestones 4 th Quarter –Knowledge transfer –Expanding Reporting, audits –Tax Updates –Phase 2 modifications –Year End Reporting

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y Customer Relationship Management Milestones July - August –UTO Support Go-Live –Category/Type Detail Improvements –AZ Central Banner Campaign – enhancements via PS role –Additional Customers for Support Module Engineering Research OHR

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y Customer Relationship Management Milestones September –Performance –Sales/Marketing enhancements Printing Events –Support enhancements –Initial data warehouse reports

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y Customer Relationship Management Milestones 4 th Quarter –Performance improvements –Additional customer rollouts –Search/Match integration –Communication improvements ( /print) –Expanded Reporting –Additional on-line marketing campaigns –Knowledgebase –Change Control

U n I v e r s I t y T e c h n o l o g y O f f I c e, A r I z o n a S t a t e U n I v e r s I t y Questions