Writing a Report on a Survey Step Ahead Book 5 Unit 4 Writing a Report on a Survey this PPT is a template for our style follow all font, colour, pt sizes, etc follow all language styles as near as possible without losing meaning Ivy and Becky: apply animation in the styles set out; leave the hard slides to us 1

the factors affecting the writing of a survey report In this lesson, you will learn about: the factors affecting the writing of a survey report the organisation of a survey report the features of a survey report the writing process

What factors affect the writing of a survey report?

Genre Purpose Audience The style and structure of writing is affected by three factors: Genre i.e. What is the text type? e.g. a survey report Purpose Audience i.e. Why am I writing? e.g. to present and analyse information from a survey i.e. Who will read my writing? e.g. students and teachers

principal, teachers and students What is the genre of this writing task? a survey report Who is the audience for this genre? principal, teachers and students

to describe the information from a survey What is the purpose of the survey report? to describe the information from a survey to discuss possible issues that the findings present to discuss possible solutions to the issues

Exercise 1 Tick the sentence below which most likely comes from a survey report.  1. According to your teachers, you should focus more on your studies.  2. In your e-mail, you asked me about the tourist attractions in Hong Kong.  3. I had promised my mother to take good care of my sister. However, after two hours, I was bored.  4. Of the students surveyed, 86% were generally satisfied with the sports facilities in our school. 4. Of the students surveyed, 86% were generally satisfied with the sports facilities in our school.

What does a survey report include?

conclusion and recommendations A survey report includes: a title an introduction findings conclusion and recommendations

tell the readers what the report is about Title: tell the readers what the report is about short but eye-catching e.g. Report on Students’ Hobbies

state the purpose of the report Introduction: state the purpose of the report provide background information e.g. In order to improve the overall quality of the food sold in the school canteen, the Students’ Union conducted a survey between 10th and 15th October. During the period, we interviewed 200 students from our school.

describe the findings in detail summarise the information obtained from the survey e.g. Only 50% of the interviewees are satisfied with the lunch boxes sold at the school canteen. Their major criticism is the lack of variety. The majority of the interviewees like the snacks sold at the school canteen. Among all kinds of snacks, fish balls are students’ favourite. However, they also think that the price of the snacks is too high.

analyse the information in the findings Conclusion and Recommendations: analyse the information in the findings discuss possible issues and solutions derived from the findings e.g. Based on the findings, we conclude that students are not satisfied with the variety of lunchboxes sold at the school canteen. The school canteen should offer a wider variety of food for the students to choose from.

What are the main features of a survey report?

adverbs of frequency to say how often an action happens In a survey report, we use: adverbs of frequency to say how often an action happens formal language to show formality modal verbs to make recommendations

We use adverbs of frequency to say how often an action happens: adverbs of frequency: always, usually, often, sometimes, seldom, rarely, never, once an hour, twice a year, once a year e.g. We learned that 50% of the parents in Hong Kong always buy takeaways for dinner. e.g. To protect our teeth, we should have our teeth cleaned by the dentist at least twice a year.

do not use contracted forms We use formal language to show formality: do not use contracted forms use the passive voice e.g. It is shown that the majority of students in our school lead a sedentary lifestyle. Their hobbies include watching television and playing computer games. e.g. The data was collected last month.

modal verbs such as should can be used when making recommendations We use modal verbs to make recommendations: modal verbs such as should can be used when making recommendations e.g. Schools in Hong Kong should promote a drug-free environment.

Choose the best word or phrase to complete the survey report. Exercise 2 Choose the best word or phrase to complete the survey report. recommended twice a month admit according questionnaires should majority summarises In order to help students develop healthy hobbies, (1) ____________ were sent to students. The following report (2) __________ the results. (3) _____________ to the data collected, the (4) ___________ of junior form students spend most of their time surfing websites. Over 90% of them (5) _________ that they do not develop a hobby. About 75% of the interviewees say that they only exercise (6) ___________. It is (7) ____________ that schools provide extra-curricular activities to their students. Help (8) ___________ also be offered to students in order to help them understand the importance of a healthy lifestyle. questionnaires summarises According majority admit twice a month recommended should

The Writing Process 20

How do I generate ideas for a survey report?

Use note sheets to keep track of details: Purpose of the survey: ______________________ __________________________________________ Number of interviewees: _____________________ Age range of interviewees: ___________________ Questions for the survey: Question 1: ________________________________ Question 2: ________________________________ Question 3: ________________________________ Question 4: __________________________

Exercise Mental health Healthy lives Eating habits Diet Use mind maps to help you list out details to be included in the survey report: Click the subgroup for more ideas. heart-lung function weight-loss cardiac Exercise stress anxiety insomnia junk food home-cooked food takeaways Mental health Healthy lives Eating habits Diet healthy eating balanced diet vegetarian

Common words used in a survey report about exercise. Vocabulary Common words used in a survey report about exercise. Aerobic Anaerobic aerobic-dancing brisk walking jogging swimming tai chi yoga body-building gymnastics karate pull ups push ups weight-lifting 24

How do I write a survey report?

Pre-writing Drafting Editing Proofreading -brainstorm ideas using mind maps, tables, etc. -note down ideas, vocabulary  Drafting -use a flow chart to outline your writing plan -draft your writing  Editing -re-read and examine your draft -correct for ideas, organisation, style  Proofreading -proofread for spelling, grammar, punctuation -correct any mistakes  Finished product

Three factors affect writing: audience purpose Summary: genre Three factors affect writing: audience purpose a title Organisation of a survey report: an introduction findings conclusion and recommendations

Features of a survey report: Summary: adverbs of frequency Features of a survey report: formal language modal verbs Generate ideas using: note sheets mind maps

The writing process: pre-writing drafting editing proofreading Summary: The writing process: pre-writing drafting editing proofreading

Step Ahead Book 5 Unit 4 The End